Are you looking for a job in Nigeria? You can be offered remote writing jobs with good rates. Go now to Thepensters

Personal Assistant Job in an Aesthetic Clinic in Lagos

Personal Assistant Job in an Aesthetic Clinic in Lagos

Fadac Resources – Our client is a high profile aesthetic clinic in Lagos, is recruiting to fill the vacant position below:

 

Job Title: Personal Assistant
Location:
Lagos
Job Description

  • To provide an efficient and responsive administrative, organizational, and logistical service to the MD, helping him to manage and prioritize his time.
  • You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained.
  • This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment.
  • You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.

Main Duties

  • Filter emails, highlight urgent correspondence and print attachments.
  • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
  • Respond to emails as much as possible, dealing with appointments etc.
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
  • Manage and maintain the MD’s diary and email account.
  • Prepare correspondence on behalf of the MD, including the drafting of general replies.
  • Minute general meetings as required and complete research on behalf of the MD.
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of.
  • Provide a service that is in line with the MD’s work habits and preferences.
  • Conduct  weekly diary meetings with the  MD to  discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the MD meetings between him/her and his direct reports and groups to which he is a member.
  • Coordinate   travel  and  accommodation  requirements   in  connection  with  others   and  ensure arrangements in place for the MD match his requirements.

 

Additional Duties:

  • To attend  supervision, training and meetings as and when required.  You may be required to  perform other ad-hoc tasks around the factory that may be deemed necessary.

Person Specification

  • A good deal of common sense, etiquette and an ability to think on one’s feet
  • Ideally educated to degree level
  • A minimum of 2 years PA/secretarial experience at a senior level
  • Shorthand and excellent typing skills, speed and accuracy essential
  • Good computer literacy (MS Office, Excel, PowerPoint)
  • Bright, confident personality
  • Well presented
  • Highly personable
  • Flexible and mature approach with ability to work unsupervised
  • Willing to travel
  • Excellent organizational skills
  • Excellent communication skills, both verbal and written
  • Professional telephone manner
  • Proven ability to work under pressure and to tight deadlines

 

How to Apply
Interested and qualified candidates should send their CV’s to: jobs@fadacresources.com

Leave a Reply

Your email address will not be published. Required fields are marked *

TrackBack URL

http://www.jobsfornaija.com/2017/08/19/personal-assistant-job-in-an-aesthetic-clinic-in-lagos/trackback/

PAGE TOP