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DO.II Designs ltd Vacancy for Executive Assistant

EXECUTIVE ASSISTANT JOB AT DO.II D

DO.II Designs Limited focuses on furniture manufacture, interior design, space planning and turn-key remodeling projects for the high-end residential, property development, hospitality and corporate market.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Job Description

  • To provide a high-level administrative support to the Chief Executive in a pro-active and effective manner
  • To manage an efficient diary system which requires a need to understand and take account of complex and competing demands/ priorities/ important engagements
  • Work flexibly to support the Chief Executive according to workload
  • Arrange travel and accommodation for the Chief Executive
  • Manage and following up of task list as assigned by Chief Executive
  • Taking and acting upon telephone messages
  • Monitor Directors’ accessories in conjunction with the staff in conjunction with the staff in charge
  • Receive visitors/ clients in behalf of the Chief Executive
  • Handling of all the Chief Executive’s messages in her absence and notifying her of same
  • Handling all travel arrangements, purchase of tickets and hotel booking arrangements for the Chief Executive, including management guests from other locations and the liaison thereof
  • Handling the Chief Executive’s records and filing system, including contractual and highly confidential matters
  • Genera secretarial duties for the Chief Executive
  • Any other duties as appropriate to the level of the post
  • Other duties as may be assigned by the Chief Executive

Qualifications

  • Minimum of 3 years work experience as an Executive Assistant/Personal Assistant
  • B.Sc in Business Administration or any related field

Required Skills:

  • Meticulous attention to details
  • Ability to handle multiple tasks simultaneously and prioritise work assignments
  • Outstanding problem solving skills
  • Superb organisational and communication skills
  • Critical thinking skills and the ability to make independent decisions & exercise good judgement
  • Eager to take initiative and assist wherever needed
  • Advanced proficiency with Microsoft office suite, especially outlook
  • Flexible with time and able to work  with shifting times

Application Closing Date
Not Specified.

TO APPLY:

Interested and qualified candidates should forward their CV’s to:
 careers@doii-designs.com with the title of the Role as Subject.

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