Boch Systems Company Limited (BOCH) is a leading Systems Integration Company of choice. Our mission is to provide professional and quality service delivery on information and communication technology that are reliable, timely and cost effective; to our esteemed clients through our highly skilled and dedicated workforce, partners and technology, returning value to our stakeholders.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Purpose of Role
- Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
- The Executive Assistant must be smart and enjoy working within a rapidly expanding, entrepreneurial environment that is ambitious and results-driven
- The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
- Provides a bridge for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the business environment and keeping the CEO updated.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
- Communicates directly, and on behalf of the CEO with OEMs, Partners and other stakeholders, on matters related to CEO’s initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
- Bachelor’s Degree required
- Strong work tenure: 2 to 3 years of experience supporting C-Level Executives
- Proficient in use of Microsoft Office tools (Outlook, Word, Excel, and Power Point), and Social Media web platforms.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, OEMs and Partners
- Expert level written and verbal communication skills
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Note: Only shortlisted candidates would be contacted.
How to Apply
Interested and qualified candidates should send their CV’s to: email@example.com using “Executive Assistant” as subject
Application Deadline: 2nd June, 2017.