CGPP Project Coordinator Job at the International Medical Corps
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
We are recruiting to fill the vacant position below:
Job Title: CGPP Project Coordinator
The CGPP Project Coordinator will be responsible for[PR1] [PR2]:
- Overall implementation of the CGPP project, including achievement of activity targets; coordination with departments, partners and donors (as required); development and implementation of a project-related M&E system; and, preparation of project reports.
- Ensure correct use of programmatic resources, including management of project budget line items such as project input (supplies and activities), equipment, and direct project hires. Understanding of project award agreements and donor standards, compliance requirements and regulations (including those related to procurement).
- Organize and coordinate regular project reviews, financial pipeline inputs and close-out meetings.
- Develop and maintain updated key project management tools, including procurement plans, financial pipelines, activity work-plans and indicator trackers.
- Timely initiation of project implementation actions, including staff recruitment and submission of procurement requests.
- Support and build capacity of local CBOs that are working in partnership with IMC
- Supervise and mentor state team leads and field teams.
Essential Duties and Responsibilities
Program Finance, Logistics and Administration:
- Prepare a detailed weekly/monthly activity and budget plan for CGPP activities and ensure implementation of planned activities according to the work plan adhering to the budget according to IMC standards and oversee program spending per budgets and pipelines
- work with logistics and administrative/finance to conduct training, coaching and supervision of health facility staff
- As budget holders work with other sector leads to follow up staff recruitment and training, conduct performance monitoring in collaboration with HR, ensure that standards and protocols are adhered to
- monitor and adhere to GIK distribution to ensure that the supplies are distributed timely and efficiently
- Organize and follow-up on all other procurements needed for the project
Personnel management and capacity building:
- Work with other technical sector leads to ensure sector integration and effective implementation
- Conduct learning assessment for CGPP staff; develop a training program to meet these needs;
- Facilitate the development/adaptation of nutrition education training manuals [PR3] [PR4] and facilitator’s
- Assist and support State Polio Emergency Operations Centre (EOC) in planning polio programme.
- Support the Social Mobilization officer to follow up and document regular meetings with key influencers
- Document monthly quality, action-oriented monthly review meetings at State level.
- Participate in planning events & meetings
- Support the local CBO and provide analytical and constructive feedback to monthly reports from CBOs
- Conduct regular and frequent supportive supervision to CBOs to improve program quality and accountability
- Represent International Medical Corps at all relevant coordination meetings at national and state levels as appropriate.
- Create and maintain smooth relations and open collaboration with Government and local stakeholders and serve as the CGPP resource person
Program Implementation and Development:
- Participate in needs assessments for potential funding opportunities.
- Ensure strong linkage of CGPP to other sectors such as health, nutrition GBV, WASH and Food security as appropriate.
- Work closely with the M&E team to ensure robust and comprehensive reporting systems and data flow mechanisms
- Ensure proper functioning of reporting systems for regular assessment, monitoring and evaluation of the program against its objectives and expected results.
- Conduct critical monitoring of all aspects of the project and identify areas of concern. Prepare and implement workable solutions for identified challenges
- Follow up of project implementation to review progress towards objectives through organizing regular review meetings, update and experience sharing meetings among staffs.
- Oversee IMC staff across the field sites. Provide technical support and direct supervision of field site support staff [PR5] and collaboration with district medical team on proper implementation of the service.
- Participate in regular consultations via Skype calls with HQ based TU Health Advisor.
- Participate in Country Calls organized by the HQ Program Officer or Manager.
- Work with the M&E team to implement and evaluate data quality assurance measures and ensure appropriate follow up.
- Ensure that the community based feedback mechanism is integrated in all LGA [PR6] sites where IMC is implementing the CGPP activities. Utilize this mechanism to provide response and feedback to target communities.
- Prepare and provide regular monthly progress reports in coordination with the M&E Officer
- Provide monthly work-plan, pipeline and procurement plan update
General International Medical Corps code of conduct and ethics:
- Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
- Ensure application and compliance of security protocols and policies ; serve as security focal point in the field sites
Compliance & Ethics:
- Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.
- Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
- The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive
Qualifications and Experience
- A Degree in Medicine, Nursing, Environment Health with an advanced university Degree Public Health, Epidemiology is required.
- Certified training in project planning and management, monitoring and evaluation, is an added advantage
- Training in data management, data analysis, and information operations is preferred.
Skills and Experience
The following are the minimum requirements:
- Minimum 5 years of progressively responsible public health project management work experience
- Previous experience in Polio Eradication Initiatives
- Strong working knowledge and skills in project Monitoring, Accountability, Evaluation and Learning
- Experience in high-risk environments required, experience in L3/L2 emergency is preferred.
- Demonstrated capacity to produce high quality periodic technical progress reports is essential.
- Experience on budget and administration logistics and Human Resources management is required.
- Experience on writing / developing project proposals including implementation reports is essential.
- Experience of facilitation of training review meetings and workshops is required.
- Ability to cope with stress; hardship; patience and flexibility and willingness to work additional hours in order to meet tight deadlines;
- Ability to work effectively with government, community leaders, international/national organizations, donors, partners and other International Medical Corps relationships.
- Advanced proficiency in the use of MS Office, and other computer applications
- Strong organizational skills
- Ability and willingness to travel and work in rural areas where the project is implemented
- Demonstrated experience and skills in ensuring community participation and gender issues in humanitarian programming
- Ability to provide technical support for IMC staffs and government health workers on proper implementation of the service.
- Female candidates are highly encouraged to apply
The following are highly desirable skills and experiences:
- Strong experience in community mobilization skills is a plus
- Experience in remote management is highly desirable.
- Knowledge of North Eastern Nigeria as well as speaking Hausa language is preferable.
Application Closing Date
28th February, 2018.
How to Apply
Interested and qualified candidates should send their applications, addressed to the “Human Resource Manager, International Medical Corps” via: firstname.lastname@example.org
- Candidates MUST state the position and location they are applying for as the subject of their email, application letter and curriculum vitae should be in a single Microsoft Word Document, otherwise, applications will not be considered.