Job Opportunities in a Travel Agency Company in Abuja
www.jobsfornaija.com

Ongoing Recruitment at CAMRIS International

CAMRIS International is a growing international development and research firm with experience working in more than 80 countries. We combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world. CAMRIS applies a customized, customer-centric, cost-effective business approach to offer greater value to our clients and challenge the way things have always been done in our field.

We are recruiting to fill the vacant position below:

 

 

Job Title: Database and GIS Specialist
Location:
 Abuja
Job Type: Regular Full-Time

Overview

  • The Database & GIS Specialist (D/GISS) is responsible for developing, leading, and coordinating the program’s communications and reporting activities.
  • S/he will develop internal and external analysis, presentations, and reports, including blog, Facebook group, and twitter posts, PowerPoint Presentations, text and radio messages, etc. on the program or issues relevant to the program.
  • The D/GISS will be bilingual and fluent in English and French and have knowledge of local languages across the Lake Chad Basin.  S/he will be able to support the rapid translation of reports, documents, and other content of interest to the NLCB team.
  • The D/GISS will assist Activity Management Teams (AMTs) in developing their activities in the USAID/OTI Database. S/He will work under the direct supervision of the MELS and closely with the Chief of Party (COP), Regional Program Manager, USAID/OTI staff, and other short- and long-term NLCB team members and third parties to generate creative and cutting-edge ways of using new technology and social media to gather and disseminate information that is relevant and interesting for the program to analyze and communicate.
  • This position will be based in the Abuja office, with program activities expected to be carried out throughout notheastern Nigeria and neighboring countries in the LCB.  Extensive and frequent travel throughout the northeast is expected and required.

Responsibilities

  • Participate in regular team meetings to discuss current country context issues, present and discuss activity ideas, and report on the progress of activity implementation.
  • Ensures high-quality documentation of activity implementation, lessons learned, achievements, and failures assisting staff and/or drafting activities in the USAID/OTI Database and monitoring and evaluation reports.
  • Uploads interesting content and reports to OTI Anywhere.
  • Synthesizes information found online, on the radio, in local and international media, in the USAID/OTI Database and from the NLCB team to draft reports, prepare presentations, and to develop content for social media sites, radio, newspaper on and about the program or on areas of interest to the program.
  • Develops relationships with local media outlets, think tanks, and other organizations developing cutting edge information products and using new technology and social media as tools for monitoring and evaluation.
  • Work with MELS, COP, and RPMs, to compile and disseminate information and presentations to external audiences.
  • Provides regular, targeted analysis of the context in Nigeria and the LCB.
  • Accompanies members of AMTs and/or local partners during activity implementation to support the drafting of accurate activity monitoring reports, synopsis of lessons-learned, final evaluations and final reports.
  • Attends frequent NLCB team meetings and speaks frequently with AMT members to ensure weekly team meeting tracker and USAID/OTI database is updated with notes on atmospherics, activity development, and activity implementation.
  • Travels frequently to activity sites, including northeastern Nigeria and the LCB, to prepare snapshots of activities. Snapshots may include brief illustrations of program impact or summary accounts of notable activities. These may be in different formats, such as Facebook posts or Success Stories formatted according to USAID guidelines.
  • Gathers and circulates news and other information daily and weekly for the NLC program staff.
  • Drafts, edits, and translates reports, presentations, and other content.
  • Works with the program staff to draft two program accounts of notable activities or a cluster of activities, per month for review and discussion with the Chief of Party and USAID/OTI.
  • Responsible for ensuring quality control, the integrity of the data in the USAID/OTI database, and ensures that data is always up-to-date.
  • Support the PDOs to ensure that activity master files are always up-to-date and ready for audit.
  • Support the MELS, COP, RPMs, and USAID/OTI staff to carry out frequent reviews of electronic activity files to ensure all files are up to date in CAMRIS’ cloud-based file management system, the USAID/OTI database and on OTI Anywhere.
  • Provide support to the NLCB team on the use of the USAID/OTI Database and OTI Anywhere.
  • Responsible for supporting the weekly updates to activity notes in the USAID/OTI Database and capturing observations and information from the field on the outputs, outcomes, and impact of activities.
  • Play an active role in activity monitoring and evaluation and contribute to the feedback loop, which uses information gathered about ongoing activity implementation to inform development of new activities.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in Business, Procurement & Supply Chain Management, or a related field.
  • Minimum of three (3) years of work experience.
  • Two (2) years’ work experience in journalism, database development, mapping, social science research, qualitative and quantitative research, preferably with an international organization, USAID Contractor, or a large international donor-funded project.
  • Willingness and ability to develop in-depth understanding of USAID/OTI’s M&E processes, tools, and best practices.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • In-depth knowledge of northeastern Nigeria and the LCB program’s target states and communities.
  • Solid knowledge of how to leverage new technology, remote monitoring platforms, and social media to gather and analyze local context and perceptions data.
  • Strong analytical skills.
  • Ability to identify and develop creative and innovative approaches to monitor activity outcomes and support the AMT to evolve and hone and improve activities design and implementation based on findings from action research.
  • Capacity to understand and analyze the political and security context at the local, state, federal, and regional levels.
  • Ability to work with local, national, and international partners and third-parties supporting M&E.
  • Ability to draft well written succinct reports.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Ability to foster and maintain a spirit of unity, teamwork, cooperation, and learning.
  • Sensitivity in working with multiple cultures and beliefs, and to gender equity.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English and French.
  • Fluency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Familiarity and experience with data visualization, mapping tools, and remote data collection platforms.
  • Prior experience with USAID- or donor-funded projects.
  • Prior experience using MS Access and/or web-based database applications.

 

 

Job Title: Finance and Human Resources Officer
Location:
 Abuja
Type: Regular Full-Time

Overview

  • Working under the direction of the Finance & Human Resources Manager (FHRM), the Finance & Human Resources Officer (FHRO) will support all financial and human resources management aspects of the Nigeria & Lake Chad Basin (NLCB) Program in compliance with CAMRIS policies and procedures and USAID regulations.
  • The scope of the position includes but is not limited to assisting with entering local transactions into CAMRIS’s cloud accounting system, running monthly reports, processing travel advances, processing payroll, reviewing expense reports, monitoring receivables and payables, ensuring compliance with Nigerian and international finance regulations, ensuring adequate cash balances to cover operations and project activities and processing electronic funds transfer/check requests.
  • The FHRO tasks will include tracking of budgets, supporting activity and operations budget projections for the Maiduguri office, making timely payments to vendors and consultants, and daily input of transactions into CAMRIS’s accounting system.
  •   The FHRO prepares payment/disbursement vouchers and other financial documentation, supports the FHRM to analyze and manage accounts, prepares supporting documentation, and works closely with the Abuja-based Finance Assistant (FA) and the Damaturu-based Finance & HR Specialist.
  • The FHRO will be responsible for following CAMRIS’s finance and Human Resource (HR) procedures and will provide finance and HR training and guidance to CAMRIS staff and partners in Borno State.
  • The FHRM is responsible for the transparent and competitive recruitment, hiring, and retention of qualified personnel for the Maiduguri office, in accordance with local labor law.  This position will be based in Maiduguri. Periodic travel throughout northeastern Nigeria and to Abuja may be required.

Responsibilities

  • Manage all accounting, financial, HR, and administrative management systems in the Maiduguri office.
  • Interpret and provide guidance and instruction on finance and HR processes, policies, andworkflow.

Finance & Accounting:

  • Follow CAMRIS’s written guidelines and systems designed to support efficient and effective accounting and payment processes.
  • Ensure all check payments, electronic funds transfers, advances, petty-cash and Mobile Money advances and transactions are entered accurately into CAMRIS’s accounting system.
  • Ensure timely payment of all invoices, bills, and collections; analyze and reconcile accounts; and coordinate field office requests for funds with the principal office in Abuja.
  • Review and approve all disbursement/payment vouchers, including a thorough review of all supporting documents to ensure the goods are services being paid are adequately documented, approval thresholds are being followed, and procurement documentation, if required, is attached.
  • Ensure all Cloud-based accounting systems, procedures, and record keeping are up and running in the Maiduguri office.
  • Establish and maintain accounting records for all goods and services paid for and ensure strong internal review and controls are in place and being followed by the CAMRIS team.
  • Follow all financial management systems, guides and forms in use to ensure compliance with relevant CAMRIS policies and procedures and USAID regulations.
  • Track expenditure and payments for the procurement of goods and services, subcontracts, accounts payable, and recurrent bills.
  • Produce weekly field office expense report in compliance with relevant CAMRIS policies, procedures, and formats.
  • Support the FHRM to prepare monthly bank reconciliations and follow-up and track all un-cleared checks.
  • Ensure that there is adequate liquidity at all times to support timely payment of all program- and operations- expenses and prepare and submit funds requests in a timely manner to FHRM to prevent any disruptions in activities or operations.
  • Process electronic funds transfer/check requests for payments to vendors in compliance with CAMRIS policies and procedures and USAID regulations.
  • Participate in ongoing analysis, forecasting, and review of operations and program expenses.
  • Support the FHRM to prepare monthly reports on the financial status of NLCB program expenses, budget versus actual expenditure analysis, and monthly expenditure forecast for review and approval by CAMRIS home office.
  • Provide training and guidance to grantees, local partners, and beneficiaries, as needed.
  • Support the FHRM to review and approve the financial close-out of program activities, and verify documentation and information is complete.
  • Support the FHRM to provide advice and guidance to Activity Management Teams (AMT) and senior management staff on the financial management aspects of the program and any financial implications of the implementation of existing or contemplated activities.
  • Assure that invoicing and financial reporting procedures conform to CAMRIS home office systems and are understood by all CAMRIS employees and consultants, grantees, short-term technical assistance consultants, sub-contractors, service providers, and vendors.
  • Participate with AMTs and senior management staff in the review and monitoring of activity implementation, to assess whether financial management of activities is efficient, effective, and supports the achievement of program and activity objectives.
  • Assure confidentiality of information about the program and finances.
  • Share and train staff and partners, as required, on USAID and CAMRIS policies, procedures, and forms.
  • Supervise and oversee administrative staff based in the Maiduguri field office.
  • Support FHRM to prepare monthly VAT reports, if VAT is paid on goods and/or services procured from the Maiduguri office.
  • Support the FHRM, senior management team (SMT), and CAMRIS home office staff to prepare pipelines and budget modification requests, if required, for incremental funding obligations.
  • Work closely day-to-day with the FHRM and SOM/DCOP.

Recruitment, HR & Administration:

  • Develop and implement policies regarding human resources activities, such as recruitment, compensation, benefits, training, employee relations, and performance management.
  • Lead and manage recruitment of employees and short-term technical assistance (STTA) consultants in Maiduguri and Borno State.
  • Post job and consultancy advertisements on the NLCB website, in local media, outlets on online and physical job notice boards,
  • Organize and review CVs for advertised positions, and shortlist candidates in collaboration with SOM/DCOP, Regional Program Manager (RPM), and COP.
  • Administer exams to applicants and schedule interviews.
  • Vet candidates by doing thorough reference and background checks and reviewing and verifying documents presented to substantiate both education and salary history.
  • Support selected candidates to complete and/or correct their 1420 Employee Biographical Data form.
  • Prepare hiring memorandums to document and ensure transparent and competitive recruitment process.
  • Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and position and job classifications.
  • Publish employee and consultancy vacancies and oversee and lead recruitment, interviews, and selection of applicants.
  • Provide employees with information about HR policies, employee benefits, job requirements, wages, and opportunities for promotion.
  • Follow compensation, benefits (including staff care), and performance management systems.
  • Advise supervisors and staff on organizational policy matters such as equal employment opportunity and sexual harassment.
  • Plan and conduct new employee orientation, encouraging enthusiasm among staff about NLCB program and objectives.
  • Make decisions on HR issues in consultation with the FHRM and SOM/DCOP.
  • Monitor time and attendance of staff, manage accrued leave, and process leave request forms.
  • Maintain files for all employees, Short Term Technical Assistance (STTA) consultants, and casual laborers.
  • Process and track the dates of employment and consulting agreements to ensure these do not lapse.
  • Ensure all staff record hours on their timesheets daily and submit these by deadline in accordance with CAMRIS policy.
  • Develop and cultivate a strong relationship with Borno state labor authorities.
  • Review and discuss any issues related to employee or STTA agreements with the FHRM, SOM/DCOP, and COP.
  • Induct and train new staff and STTA consultants on CAMRIS’s policies and procedures related to HR and administration.
  • Ensure that booking for short- and long-term housing and hotel accommodation is done in advance of travel and arrivals.
  • Ensure Logistics Officer dispatches drivers to the airport with a copy of the traveler’s name and flight itinerary and a sign with the name of the traveler and CAMRIS logo, if appropriate.
  • Ensure visitors receive mobile phones and sim cards with key contact numbers loaded and emergency contact information for CAMRIS and USAID/OTI staff as appropriate.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in Finance, Accounting, Business, or a related field required.
  • Minimum of four (4) years general work history is required.
  • Minimum of two (2) years professional experience in accounting and financial management for a USAID- or other international donor-funded program(s) or project(s) required.
  • Minimum one (1) year of supervisory experience working in complex and challenging field operational contexts.
  • In-depth understanding of USAID’s ADS, AIDAR, and the FAR, and the regulations which apply to NLCB activities and awards.
  • In-depth knowledge of USAID’s policies and procedures in regards to financial management, financial reporting, and procurement processes, systems, and grant management.
  • Prior experience working on a program which included grants or small grants under contract, preferably in-kind grants, and focused on rural and insecure areas.
  • Demonstrated ability to solve challenging and complicated financial management and HR issues.
  • Ability to develop in-depth understanding of and willingness to comply with all CAMRIS and USAID/OTI procedures and manuals (e.g., Activity Management Guide. Activity Cycle Flowchart. Field Procurement Guide. and Operational Communications, Emergency, Information, and Physical Security Plans).
  • Experience with budgeting and cost analysis.
  • Experience with USAID project finances and budgeting or similar work for other donors/U.S. Government agencies.
  • Detail oriented, meticulous, and methodical in the approach to financial management.
  • Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
  • Sensitivity in working with multiple cultures and beliefs, and commitment to gender equity.
  • Strong ability to use and develop financial management and tracking systems.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • Knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based accounting applications.
  • Experience with a USAID program with a large and high volume small grants component preferred.
  • Proficiency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).

 

 

Job Title: Finance and Human Resources Specialist
Location:
 Abuja
Job Type: Regular Full-Time

Overview

  • Working under the direction of the Finance & Human Resources Manager (FHRM), the Finance & Human Resources Specialist (FHRS) will support all financial and human resources management aspects of the Nigeria & Lake Chad Basin (NLCB) Program in compliance with CAMRIS policies and procedures and USAID regulations.
  • The scope of the position includes but is not limited to assisting with entering local transactions into CAMRIS’s cloud accounting system, running monthly reports, processing travel advances, processing payroll, reviewing expense reports, monitoring receivables and payables, ensuring compliance with Nigerian and international finance regulations, ensuring adequate cash balances to cover operations and project activities and processing electronic funds transfer/check requests.
  • The FHRS tasks will include tracking of budgets, supporting activity and operations budget projections for the Damaturu office, making timely payments to vendors and consultants, and daily input of transactions into CAMRIS’s accounting system.
  • The FHRS prepares payment/disbursement vouchers and other financial documentation, supports the FHRM to analyze and manage accounts, prepares supporting documentation, and works closely with the Abuja-based Finance Assistant (FA) and the Maiduguri-based Finance & HR Officer.
  • The FHRS will be responsible for following CAMRIS’s finance and Human Resource (HR) procedures and will provide finance and HR training and guidance to CAMRIS staff and partners in Yobe State.
  • The FHRM is responsible for the transparent and competitive recruitment, hiring, and retention of qualified personnel for the Damaturu office, in accordance with local labor law.
  • This position will be based in Damaturu. Periodic travel throughout northeastern Nigeria and to Abuja may be required.

Responsibilities
Essential Job Functions:

  • Manage all accounting, financial, HR, and administrative management systems in the Damaturu office.
  • Interpret and provide guidance and instruction on finance and HR processes, policies, and workflow.

Finance & Accounting:

  • Follow CAMRIS’s written guidelines and systems designed to support efficient and effective accounting and payment processes.
  • Prepare financial documents required for transactions, including payment/disbursement vouchers.
  • Keep all financial records and files organized and up to date at all times, and send finance files to Abuja principal office at least monthly.
  • Ensure all check payments, electronic funds transfers, advances, petty-cash and Mobile Money advances and transactions are entered accurately into CAMRIS’s accounting system.
  • Manage Damaturu office petty cash and report daily on petty cash on hand balance.
  • Ensure timely payment of all invoices, bills, and collections; analyze and reconcile accounts; and coordinate satellite office requests for funds with the principal office in Abuja.
  • Track cash and petty cash advances.
  • Review travel expense reports to ensure accuracy and compliance with CAMRIS’s policies and procedures before liquidation of travel advance and/or reimbursement of travel expenses.
  • Coordinate with program and operations staff to ensure transactions are properly coded.
  • Review and approve all disbursement/payment vouchers, including a thorough review of all supporting documents to ensure the goods and services being paid are adequately documented, approval thresholds are being followed, and procurement documentation, if required, is attached.
  • Ensure all Cloud-based accounting systems, procedures, and record keeping are up and running in the Damaturu office.
  • Establish and maintain accounting records for all goods and services paid for and ensure strong internal review and controls are in place and being followed by the CAMRIS team.
  • Follow all financial management systems, guides and forms in use to ensure compliance with relevant CAMRIS policies and procedures and USAID regulations.
  • Track expenditure and payments for the procurement of goods and services, subcontracts, accounts payable, and recurrent bills.
  • Produce weekly satellite office expense report in compliance with relevant CAMRIS policies, procedures, and formats.
  • Support the FHRM to prepare monthly bank reconciliations and follow-up and track all un-cleared checks.
  • Ensure that there is adequate liquidity at all times to support timely payment of all program- and operations- expenses and prepare and submit funds requests in a timely manner to FHRM to prevent any disruptions in activities or operations.
  • Process electronic funds transfers and checks for payments to vendors in compliance with CAMRIS policies and procedures and USAID regulations.
  • Participate in ongoing analysis, forecasting, and review of operations and program expenses.
  • Support the FHRM to prepare monthly reports on the financial status of NLCB program expenses, budget versus actual expenditure analysis, and monthly expenditure forecast for review and approval by CAMRIS home office.
  • Provide training and guidance to grantees, local partners, and beneficiaries, as needed.
  • Provide support to Activity Management Teams (AMTs) during activity close-out and with reconciliation of financial records.
  • Support the FHRM to review and approve the financial close-out of program activities, and verify documentation and information is complete.
  • Support the FHRM to provide advice and guidance to AMTs and senior management staff on the financial management aspects of the program and any financial implications of the implementation of existing or contemplated activities.
  • Assure that invoicing and financial reporting procedures conform to CAMRIS home office systems and are understood by all CAMRIS employees and consultants, grantees, short-term technical assistance consultants, sub-contractors, service providers, and vendors.
  • Participate with AMTs and senior management staff in the review and monitoring of activity implementation, to assess whether financial management of activities is efficient, effective, and supports the achievement of program and activity objectives.
  • Assure confidentiality of information about the program and finances.
  • Train staff and partners, as required, on USAID and CAMRIS policies, procedures, and forms.
  • Supervise and oversee administrative staff, if any, based in the Damaturu satellite office.
  • Support FHRM to prepare monthly VAT reports, if VAT is paid on goods and/or services procured from the Damaturu office.
  • Support the FHRM, senior management team (SMT), and CAMRIS home office staff to prepare pipelines and budget modification requests, if required, for incremental funding obligations.
  • Work closely day-to-day with the FHRM and Senior Operations Manager/Deputy Chief of Party (SOM/DCOP).

Recruitment, HR & Administration:

  • Implement and follow CAMRIS policies regarding human resources activities, such as recruitment, compensation, benefits, training, employee relations, and performance management.
  • Lead and manage recruitment of employees and short-term technical assistance (STTA) consultants in Damaturu and Yobe State.
  • Post job and consultancy advertisements on the NLCB website, in local media, outlets on online and physical job notice boards,
  • Organize and review CVs for advertised positions, and shortlist candidates in collaboration with SOM/DCOP, Program & Satellite Team & Office Coordinator–Damaturu (PSTOC), and COP.
  • Administer exams to applicants and schedule interviews.
  • Vet candidates by doing thorough reference and background checks and reviewing and verifying documents presented to substantiate both education and salary history.
  • Support selected candidates to complete and/or correct their 1420 Employee Biographical Data form.
  • Prepare hiring memorandums to document and ensure transparent and competitive recruitment process.
  • Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and position and job classifications.
  • Publish employee and consultancy vacancies and oversee and lead recruitment, interviews, and selection of applicants.
  • Provide employees with information about HR policies, employee benefits, job requirements, wages, and opportunities for promotion.
  • Follow compensation, benefits (including staff care), and performance management systems.
  • Advise supervisors and staff on organizational policy matters such as equal employment opportunity and sexual harassment.
  • Plan and conduct new employee orientation, encouraging enthusiasm among staff about NLCB program and objectives.
  • Make decisions on HR issues in consultation with the FHRM and SOM/DCOP.
  • Monitor time and attendance of staff, manage accrued leave, and process leave request forms.
  • Maintain files for all employees, Short Term Technical Assistance (STTA) consultants, and casual laborers.
  • Process and track the dates of employment and consulting agreements to ensure these do not lapse.
  • Ensure all staff record hours on their timesheets daily and submit these by deadline in accordance with CAMRIS policy.
  • Develop and cultivate a strong relationship with Yobe state labor authorities.
  • Review and discuss any issues related to employee or STTA agreements with the FHRM, SOM/DCOP, and COP.
  • Induct and train new staff and STTA consultants on CAMRIS’s policies and procedures related to HR and administration.
  • Ensure that booking for short- and long-term housing and hotel accommodation is done in advance of travel and arrivals.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in finance, accounting, business, or a related field required.
  • Minimum of three (3) years general work history is required.
  • Minimum of two (2) years professional experience in accounting and financial management for a USAID- or other international donor-funded program(s) or project(s) required.
  • In-depth understanding of USAID’s ADS, AIDAR, and the FAR, and the regulations which apply to NLCB activities and awards.
  • In-depth knowledge of USAID’s policies and procedures in regards to financial management, financial reporting, and procurement processes, systems, and grant management.
  • Prior experience working on a program which included grants or small grants under contract, preferably in-kind grants, and focused on rural and insecure areas.
  • Demonstrated ability to solve challenging and complicated financial management and HR issues.
  • Ability to develop in-depth understanding of and willingness to comply with all CAMRIS and USAID/OTI procedures and manuals (e.g., Activity Management Guide, Activity Cycle Flowchart, Field Procurement Guide, and Operational Communications, Emergency, Information, and Physical Security Plans).
  • Experience with budgeting and cost analysis.
  • Experience with USAID project finances and budgeting or similar work for other donors/U.S. Government agencies.
  • Detail oriented, meticulous, and methodical in the approach to financial management.
  • Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
  • Sensitivity in working with multiple cultures and beliefs, and commitment to gender equity.
  • Strong ability to use and develop financial management and tracking systems.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • Knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based accounting applications.
  • Experience with a USAID program with a large and high volume small grants component preferred.
  • Proficiency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).

 

 

Job Title: Procurement and Subcontracts Manager
Location:
 Abuja, Nigeria
Type: Regular Full-Time

Overview

  • CAMRIS seeks to engage a highly qualified and motivated team to implement the anticipated USAID Office of Transition Initiatives (USAID/OTI) Nigeria and Lake Chad Basin (NLCB) program.
  • The 43-month program will support locally driven efforts to strengthen stability in Lake Chad Basin countries.  All positions require a willingness to travel throughout Nigeria, including the northeast.  Women are strongly encouraged to apply.

Job Description

  • The Procurement & Subcontracts Manager (PSCM) is responsible for overseeing the acquisition of goods and services for program activities implemented through grants under contract, largely awarded in-kind, and short-term technical assistance and direct delivery of goods and services activities.
  • The PSCM is responsible for ensuring that all procurements comply with CAMRIS’ policies and procedures and USAID’s Automated Directives System (ADS) and Acquisition Regulation (AIDAR), the US government’s Federal Acquisition Regulation (FAR), and the regulations which apply to NLCB activities and awards.
  • This includes directly managing and overseeing all aspects of the procurement process and the procurement team including solicitation of quotations, evaluation of tenders and bids, pre-qualification of suppliers.
  • The PSCM will ensure all procurement is done in a transparent manner, that files are created and kept up to date, and will support the SOM/DCOP to develop systems to prevent corruption, influence peddling, and conflict of interest.
  • In addition, the Procurement Manager is responsible for establishing, maintaining, and updating the inventory for all non-expendable property procured for activities until items are approved by USAID’s contracting officer for disposition.
  • This position will be based in the Maiduguri office and activities will be carried out in targeted areas and communities across northeastern Nigeria as well as in communities along Nigeria’s borders and may extend into neighboring LCB countries.
  • Extensive and frequent travel throughout the northeast is expected and required.

Responsibilities

  • Participate in regular team meetings to report on the progress of activity implementation and any issues related to procurement of goods and services.
  • Manage and oversee all procurement processes.
  • Contribute to the development of and ensure compliance with all approved CAMRIS procedures and manuals (e.g., Activity Management Guide; Activity Cycle Flowchart; Field Procurement Guide).
  • Develop and refine procurement guidelines to maximize competition and transparency in the procurement process while ensuring that the program gets the best price for goods, services and works required within tight deadlines.
  • Supervise procurement staff to ensure they are establishing hard copy and electronic files for on-going procurements for tracking purposes and sending completed procurement files to Abuja monthly.
  • Ensure procurement files comply with CAMRIS’ policies and procedures and document checklist according to the value of the procurement, required documents may include: quotation/proposal, evaluation, award documents (purchase order, subcontract, consulting agreement) and correspondence with vendor for all procurements.
  • Responsible for ensuring confidentiality throughout the procurement and vendor selection process.
  • Participate in the recruitment and hiring processes for procurement staff as required.
  • Train and mentor staff according to their needs.
  • Implement CAMRIS’ performance monitoring system for all procurement staff and establish standards and expectations of performance.
  • Participate in weekly staff meetings to report on work completed, timetable new activities and plan for upcoming procurements of materials, goods, services, and works.
  • Provide weekly written reports to the SOM/DCOP.
  • Establish, lead, and implement procurement processes and logistics to support activity implementation for the NLCB program, strictly following all rules and regulations including, AIDR, ADS, FAR, CFR (U.S. Code of Federal Regulations), AAPD (Acquisition & Assistance Policy Directive) and local law.
  • Determine the most reasonable and expeditious process for procurement in compliance with CAMRIS policies and procedures and USAID regulations.
  • Provide policy guidance on procurement for all staff, grantees, local partners, and beneficiaries.
  • Ensure the timely procurement and delivery of goods, services, and works, and propose new ways of achieving project efficiencies through improved procurement practices.
  • Work with the SOM/DCOP to establish and ensure compliance with policies for procurement processes.
  • Manage/maintain a registry and file system for procurements to allow for efficient document and process audits.
  • Responsible for the organization, coordination, purchase, receipt, and documentation of the distribution of all materials, goods and services. This includes development of a database or list of reliable and non-reliable vendors, a system for quickly securing quotes from vendors. Regular adjustment of the vendor list to add emerging reliable local businesses and to eliminate those whose performance does not meet standards of timeliness, quality of goods and services provided, and compliance with local legal requirements, including tax registration and clearance.
  • Maintain confidentiality of information about grantees and vendors.
  • Ensure that all procurement processes are perceived as transparent by beneficiary communities, assuring fair and transparent procurement processes.
  • Support Procurement staff to draft all required procurement forms, including Purchase Orders, Short Term Technical Assistance Agreements, Subcontracts for the procurement of materials, goods and services and approval following CAMRIS’ delegation of authority thresholds.
  • Support Procurement staff to receive goods from vendors or ensure that goods are delivered directly to grantee and/or beneficiaries, as appropriate.
  • Support procurement staff to track deliverables for all firm fixed-price subcontracts.
  • Review that per CAMRIS’ policies and procedures and USAID regulations of all goods and services to be procured are allowable, allocable and reasonable.
  • Ensure that requests for payment for goods and services procured do not exceed approved budget and/or amount of funding available for activity.
  • Create, update, and maintain the property inventory for activities.
  • Maintain procurement files, including proposals, evaluations, award documents, subcontracts and correspondence on all procurements, following policies and local law.
  • Provide training on procurement and delivery of goods and services to Activity Management Teams (AMT), comprised of a Program Development Officer (PDO), Procurement Specialist (PS), Grants Specialist (GS) and Monitoring, Evaluation, & Reporting Specialist (MERS), grantees and beneficiaries as it pertains to protocols established by the NLCB program and local law.
  • Manage account status for all credit accounts established with vendors.
  • Supervise and verify the procurement of materials according to the context and/or needs of the beneficiary, community and/or activity.
  • Develop and analyze technical specifications of goods and terms of reference for services and support AMTs to review and adjust budgets, as needed.
  • In collaboration with AMTs, design and prepare technical specifications and terms of reference for materials, goods, and services, to be included in request for quotations/proposals, purchase orders, subcontracts, and consulting agreements.
  • Ensure adequate competition to allow best-value or lowest cost determination in vendor selection documents.
  • Ensure procurements meet both quality and delivery requirements for activity and are handled in a transparent manner.
  • Conduct analysis of the availability and costs of goods and services available in local markets across Nigeria.
  • Work with local, national, and international vendors of goods and services to ensure quality.
  • Disseminate requests for quotations/proposals (RFQ/RFP) for goods or services directly to potential vendors and/or via announcements on local radio stations, public notice boards, and the NLCB website to ensure transparency in the procurement process.
  • Maintain professional distance from vendors required to ensure high ethical standards.
  • Designate or participate in evaluation committees to review offers submitted by vendors in response to requests for quotations/proposals.
  • Verify quality and quantity of products according to the context and/or needs of the beneficiary, community, and/or activity.
  • Process procurements according to respective rules and regulations.
  • Support the AMT to monitor financial expenditures and manage activity budgets.
  • Oversee and support the Procurement staff to manage and coordinate delivery logistics for the AMT and/or grantees to obtain confirmation of goods and services delivery from the grantee and another member of the AMT.
  • Participate with AMT members, Chief of Party, Monitoring, Evaluation, & Learning Specialist, SOM/DCOP in the review and monitoring of activity implementation, from a procurement standpoint, to assess whether or not activity objectives are met effectively and whether improvements can be made to ensure expeditious procurement of goods and services for activities.
  • Help to develop, adjust and strengthen the internal procedures for working with local partners, consultants, grantees, and beneficiaries; thorough documentation of all procedures; and acquiring budgeted items at the best price and quality.
  • Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
  • Work with SOM/DCOP, Regional Program Manager (RPM), Finance & Human Resources Officer (FHRO), and members of the AMT to revise or realign budgets when variances in the cost of quotations/proposals received and the amounts included in approved purchase requisitions or activity budgets could result in the expenditure on the activity exceeding the approved total activity budget by 10% or $10,000.
  • Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
  • Support the AMT to provide projection of activity-related expenses.
  • Ensure Procurement staff schedule transportation items for activities to the field and follow up with transporters to ensure appropriate delivery of items to destinations and that all deliveries are documented. Coordinate field testing and user training of goods procured when required.
  • Verify deliveries are complete and done in a timely manner.
  • Provide information to SOM/DCOP on property and goods which have been handed over to awardees. All disposal of property (defined as individual items valued at ≥$5,000) must be coordinated with the SOM/DCOP so approval from the USAID contracting officer can be secured as required.
  • Ensure that property and goods removed from the activity inventory have met all transfer and disposition requirements.
  • Ensure the smooth running of necessary logistics for activity implementation by working with and supporting the AMTs.
  • Work with AMTs to ensure timely and safe transportation of materials and goods for activities and arranges travel and accommodation for local partners, grantees, and beneficiaries, including flights, vehicle hire and hotel bookings.
  • Provide the SOM/DCOP and the Finance & Human Resources Manager (FHRM) support to manage operational logistics.
  • Responsible for the management of Short-term Technical Assistance Consultancy Agreements, Fixed Price Service Agreements, and sub-contracts.
  • Strengthen and oversee subcontracting procedures, ensuring the most effective contracting method with a wide range of vendors and individual consultants.
  • Work across the program and operations team to review and determine which services require sub-contracts.
  • Determine the most reasonable, fair, expeditious contracting alternative.
  • Monitor and implement an effective, open, transparent sub-contract award process from solicitation through bid to evaluation and award.
  • Draft, negotiate, monitor and follow up on subcontracts in collaboration with the DCOP/SOM, COP, and RPM.
  • Review all payment requests for ongoing subcontracts and make sure that all the required forms are appropriately and consistently filled out and requested before being submitted to finance, i.e. amounts to be paid for milestone or hours worked.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year University Degree in Procurement, Supply Chain Management, Industrial Engineering, Business Administration, Finance, or a related field required.
  • Minimum of five (5) years general work history is required.
  • Minimum of three (3) years professional experience in procurement and logistics management for a USAID- or other international donor-funded program(s) or project(s) required.
  • Minimum two (2) years of supervisory experience working in complex and challenging field operational contexts.
  • Experience directly and indirectly supervising and managing staff and teams.
  • In-depth understanding of USAID’s ADS, AIDAR, and the FAR, and the regulations which apply to NLCB activities and awards.
  • Demonstrated ability to solve challenging and complicated logistical issues.
  • Ability to develop in-depth understanding of and willingness to comply with all CAMRIS and USAID/OTI procedures and manuals (e.g., Activity Management Guide. Activity Cycle Flowchart. Field Procurement Guide. and Operational Communications, Emergency, Information, and Physical Security Plans).
  • Experience with budgeting and cost analysis.
  • Strong ability to use and develop management and tracking systems.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • In-depth knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to identify local vendors.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Sensitivity in working with multiple cultures and beliefs and commitment to gender equity.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Fluency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based procurement applications.
  • Master’s Degree in a related field preferred.
  • Experience with a USAID program with a large and high volume small grants component preferred.

 

 

Job Title: Finance Assistant
Location:
 Abuja
Type: Regular Full-Time

Overview

  • Working under the direction of and supporting the Finance & Human Resources Manager (FHRM), the Finance Assistant (FA) will support all financial management aspects of the Nigeria & Lake Chad Basin (NLCB) Program in compliance with CAMRIS policies and procedures and USAID regulations.
  • The scope of the position includes but is not limited to assisting with entering local transactions into CAMRIS’s cloud accounting system, running monthly reports, processing travel advances, processing payroll, reviewing expense reports, monitoring receivables and payables, ensuring compliance with Nigerian and international finance regulations, ensuring adequate cash balances to cover operations and project activities and processing electronic funds transfer/check requests.
  • The FA tasks will include preparing payment/disbursement vouchers and other financial documentation, supporting the FHRM to analyze and manage accounts, preparing supporting documentation.
  • The FA will work closely with the Maiduguri-based Finance & Human Resources Officer (FHRO) and Damaturu-based Finance & HR Specialist (FHRS).  The FA is responsible for following CAMRIS’s finance procedures.
  • This position will be based in Abuja. Periodic travel throughout northeastern Nigeria may be required.

Responsibilities

  • Support the FHRM to manage all accounting and financial systems in the Abuja Principal Office.
  • Follow CAMRIS’s written guidelines and systems designed to support efficient and effective accounting and payment processes.
  • Prepare financial documents required for transactions, including payment/disbursement vouchers.
  • Keep all financial records and files organized and up to date at all times.
  • Ensure all check payments, electronic funds transfers, advances, petty-cash and Mobile Money advances and transactions are entered accurately into CAMRIS’s accounting system.
  • Manage Abuja office petty cash and report daily on petty cash on hand balance.
  • Serve as alternate petty cash custodian and cashier when Administrative Assistant/Receptionist is not available.
  • Ensure timely payment of all invoices, bills, and collections; analyze and reconcile accounts; and coordinate satellite office requests for funds with the principal office in Abuja.
  • Track cash and petty cash advances.
  • Review travel expense reports to ensure accuracy and compliance with CAMRIS’s policies and procedures before liquidation of travel advance and/or reimbursement of travel expenses.
  • Coordinate with program and operations staff to ensure transactions are properly coded.
  • Support FHRM to ensure all Cloud-based accounting systems, procedures, and record keeping are up and running in all offices.
  • Establish and maintain accounting records for all goods and services paid for and ensure strong internal review and controls are in place and being followed by the CAMRIS team.
  • Follow all financial management systems, guides and forms in use to ensure compliance with relevant CAMRIS policies and procedures and USAID regulations.
  • Support the FHRM to track expenditure and payments for the procurement of goods and services, subcontracts, accounts payable, and recurrent bills.
  • Support the FHRM to prepare monthly bank reconciliations and follow-up and track all un-cleared checks.
  • Compile funds requests from all offices and support the FHRM to ensure that there is adequate liquidity at all times to support timely payment of all program and operations expenses.
  • Prepare all documents required to process electronic funds transfers and checks for payments to vendors in compliance with CAMRIS policies and procedures and USAID regulations.
  • Participate in ongoing analysis, forecasting, and review of operations and program expenses.
  • Support the FHRM to prepare monthly reports on the financial status of NLCB program expenses, budget versus actual expenditure analysis, and monthly expenditure forecast for review and approval by CAMRIS home office.
  • Provide support to Activity Management Teams (AMTs) during activity close-out and with reconciliation of financial records.
  • Support the FHRM to review the financial close-out of program activities, and verify documentation and information is complete.
  • Assure confidentiality of information about the program and finances.
  • Train staff and partners, as required, on USAID and CAMRIS policies, procedures, and forms.
  • Support FHRM to prepare monthly VAT reports, if VAT is paid on goods and/or services procured in Nigeria.
  • Support the FHRM, senior management team (SMT), and CAMRIS home office staff to prepare pipelines and budget modification requests, if required, for incremental funding obligations.
  • Work closely with the FHRM and Senior Operations Manager/Deputy Chief of Party (SOM/DCOP).
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in Finance, Accounting, Business, or a related field required.
  • Minimum of two (2) years general work history is required.
  • Minimum of one (1) year professional experience in accounting and financial management.
  • Ability to develop in-depth understanding of and willingness to comply with all CAMRIS and USAID/OTI procedures and manuals (e.g., Activity Management Guide, Activity Cycle Flowchart, Field Procurement Guide, and Operational Communications, Emergency, Information, and Physical Security Plans).
  • Experience with budgeting and cost analysis.
  • Detail oriented, meticulous, and methodical in the approach to financial management.
  • Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
  • Sensitivity in working with multiple cultures and beliefs, and commitment to gender equity.
  • Ability to use and develop financial management and tracking systems.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based accounting applications.
  • Experience with USAID project finances and budgeting or similar work for other donors/U.S. Government agencies.
  • Proficiency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).

 

 

Job Title: Information Communications and Technology Assistant
Location:
 Abuja
Job Type: Regular Full-Time

Overview

  • The Information, Communication, & Technology/Information Security Assistant (ICT/A) is responsible for supporting the Information, Communication, & Technology/Information Security Officer (ICT/O) to manage all CAMRIS’ information, communications, and technology systems and plays a central role in maintaining information security for the NLCB program.  ICT/As will be based in the Maiduguri Field Office and Damaturu Satellite Office and serve trainers and resources for all CAMRIS staff to improve their computer skills and use of technology.
  • The ICT/A will be responsible for the configuration and management of information technology services and equipment including, secure wired and wireless local area networks, computers, servers, routers, switches, voice over internet protocol (VOIP) phone systems, printers, photocopiers, mobile phones, satellite phones, etc.
  • The ICT/A will ensure inter-office connectivity to allow staff to share files and communicate via email, phone, and chat.  S/he will also provide all levels of ICT systems support for NLCB staff.  Travel to locations where program activities are being carried out may be required.

Responsibilities

  • Responsible for overcoming all information and communications technology-related equipment challenges and issues. This will include the setup and maintenance of the work group for all CAMRIS computers, network attached storage (NAS), repairing/resolving computer and printing problems for individual computers, developing plans and options for backing up information and assisting users to fix computer-related issues.
  • Contribute to the development of the information security plan and protocols to safeguard information security to protect program implementation and staff, consultants, partners, stakeholders, and vendors.
  • Provide training to staff on encryption, password, and hard copy file management protocols to minimize retention of records that are not required.
  • Manage and follow-up on the execution of all ICT tasks following CAMRIS’ workflows and processes.
  • Manage the day-to-day ICT activities and needs of the Maiduguri Field or Damaturu Satellite office.
  • Develop operational policies and procedures for all ICT equipment and systems in use the Maiduguri Field or Damaturu Satellite office.
  • Support the ICT/O to update the configuration of the NAS including file sharing and encryption and checking the credentials of each laptop and monitoring access to the server, NAS, and wireless and wired networks.
  • Support the ICT/O to put appropriate levels of encryption in place for CAMRIS’ routers and access protocols to ensure that only computers with registered MAC IDs can access the CAMRIS network.
  • Review the guest networks to ensure these are password protected and limited to only internet access.
  • Periodically change network passwords for both CAMRIS and guest networks to avoid external users from accessing networks.
  • Manage the public broadcasting of the CAMRIS wireless networks to increase information security.
  • Establish a wide area network between CAMRIS Maiduguri Field Office or Damaturu Satellite Office and expatriate residences if any.
  • Work with local contractors to get computers, phone, internet, printers, photocopiers, and other ICT equipment installed and adequately protected with surge protection/uninterrupted power sources.
  • Train CAMRIS staff, consultants, grantees, partners, stakeholders, and vendors on information security protocols and to encrypt files and devices when traveling and working in remote locations.
  • Train staff how to effectively use all office information and communications technology equipment and programs including internet browser software; MS Outlook, Excel, Access, Word, PowerPoint, etc.; phone systems (including PABX switchboard and phone extensions if received from another USAID implementing partner); SmartPhones; and mobile communications equipment including USB Mobile internet connections, BGAN, satellite phones, HF radios, and GPS units, as available.
  • Review information and file sharing systems through CAMRIS’ router(s), access point(s), and connection to the NAS and server.
  • Ensure information about activities, grantees, stakeholders, vendors, finance, staff, and consultants is accessed through an encrypted network and secure connection.
  • Responsible for the smooth functioning of all office systems including the server, NAS, computers, internet connection, telephones, printers, etc.
  • Provide support for the procurement and commissioning of all ICT equipment handed over to grantees and local partners including testing, installation, and training on equipment.
  • Train team to effectively use update anti-virus software and ensure Windows and other hardware and software updates are being regularly downloaded and installed.
  • Provide ICT support services as needed and requested by the SOM/DCOP, COP, or Regional Program Manager (RPM).
  • Maintain system performance by carrying out system monitoring, analysis, and performance tuning; troubleshoot system hardware, software, networks and operating and system management systems; escalating design and application problems to vendors.
  • Respond to users’ requests for and concerns about both software and hardware on a daily basis.
  • Train staff on new technology and systems available to the CAMRIS team.
  • Ensure timely and accurate delivery of technology products and services.
  • Request new email accounts and access to CAMRIS cloud-based systems from the CAMRIS home office for newly joined staff.
  • Oversee and maintain the Internet connection for the offices and expatriate residences if any.
  • Ensure payments for internet and phone services are made in a timely manner.
  • Negotiate contracts and purchases with vendors for software, hardware, and Internet services.
  • Install and configure software and hardware.
  • Upgrade, install and troubleshoot networks, network hardware devices, and server software.
  • Maintain an inventory of all IT related equipment as well as documentation and licenses provided by CAMRIS’ home office and/or local vendors.
  • Seek ways to leverage new technology to help staff carry out their tasks more efficiently.
  • Monitor ink cartridges and other consumables for all the printers at the office.
  • Configure and maintain the telephone system at the office and the residences if any.
  • Meet financial requirements by submitting information for budgets and monitor monthly expenses.
  • Maintain strict confidentiality about CAMRIS’ IT systems, IT equipment, and information security.
  • Advise on options, risks, costs vs. benefits, impact for new technologies and systems that can be implemented to support the smooth running of the NLCB program and CAMRIS operations in Nigeria and the LCB.
  • Assign IT equipment and phones for long- and short-term staff.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in computer science or an ICT-related field required.
  • Minimum of two (2) years general work history is required.
  • Minimum of one (1) year professional experience in ICT systems management for a company or organization with multiple inter-connected offices, including in northeastern Nigeria required.
  • Demonstrated ability to solve challenging and complicated ICT issues.
  • Ability to develop in-depth understanding of and willingness to comply with all CAMRIS and USAID/OTI procedures and manuals (e.g., Activity Management Guide, Activity Cycle Flowchart, Field Procurement Guide, and Operational Communications, Emergency, Information, and Physical Security Plans).
  • Detail oriented, meticulous, and methodical in the approach to ICT and information security management.
  • Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
  • Sensitivity in working with multiple cultures and beliefs, and commitment to gender equity.
  • Ability to develop, monitor, and train staff to follow information security protocols.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Advanced certificates in networking, computer programming, etc. preferred.
  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based applications.
  • Proficiency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).

 

 

Job Title: Information, Communication, and Technology/Information Security Officer
Location:
 Abuja
Type: Regular Full-Time

Overview

  • The Information, Communication, & Technology/Information Security Officer (ICT/O) is responsible for managing all CAMRIS’s information, communications, and technology systems and plays a central role in designing and maintaining information security for the NLCB program.
  • S/he is based in the Abuja Principal Office and serves as a trainer and resource for all CAMRIS staff to improve their computer skills and use of technology.
  • The ICT/O will be responsible for the configuration and management of information technology services and equipment including, secure wired and wireless local area networks, computers, servers, routers, switches, voice over internet protocol (VOIP) phone systems, printers, photocopiers, mobile phones, satellite phones, etc.
  • The ICT/O will ensure inter-office connectivity to allow staff to share files and communicate via email, phone, and chat.  S/he will also provide all levels of ICT systems support for NLCB staff based in Abuja, Maiduguri, Damaturu, and any other locations the NLCB program targets in Nigeria or in other countries in the LCB.
  • Travel to NLCB field and satellite offices as well as locations where program activities are being carried out may be required.

Responsibilities
Essential Job Functions:

  • Understand CAMRIS’s information, communication, and technology needs in Nigeria and the LCB and design an information management system that will ensure continuous, reliable, and secure communications among CAMRIS and USAID/OTI staff in Abuja, Maiduguri, Damaturu, Niamey, N’Djamena, other locations in the LCB, and the U.S.
  • Responsible for overcoming all information and communications technology-related equipment challenges and issues. This will include the setup and maintenance of the work group for all CAMRIS computers, network attached storage (NAS), repairing/resolving computer and printing problems for individual computers, developing plans and options for backing up information and assisting users to fix computer-related issues.
  • Contribute to the development of the operational communications plan, which lays out the equipment, systems, and services that will be procured and deployed to enable continuous and reliable communications among CAMRIS and USAID/OTI staff and to support effective program implementation and staff security.
  • Contribute to the development of the information security plan and protocols to safeguard information security to protect program implementation and staff, consultants, partners, stakeholders, and vendors.
  • Provide training to staff on encryption, password, and hard copy file management protocols to minimize retention of records that are not required.
  • Manage and follow-up on the execution of all ICT tasks following CAMRIS’s workflows and processes.
  • Manage the day-to-day ICT activities and needs of the Abuja office and supervise and mentor ICT Assistants (ICT/A) in Maiduguri and Damaturu.
  • Establish system specifications by conferring with users, analyzing workflow, access, information, and security requirements; design ICT system infrastructure for the NLCB program.
  • Establish system by planning and executing the selection, installation, configuration, and testing of PC and server hardware, software, LAN and WAN networks, and operations management systems.
  • Develop operational policies and procedures for all ICT equipment and systems.
  • Support the updating of the configuration of active directory, the CAMRIS Cloud server, and NAS including file sharing and encryption and checking the credentials of each laptop and monitoring access to the server, NAS, and wireless and wired networks.
  • Create a work group and network for all CAMRIS computers, printers, NAS, and other equipment received taking into consideration the SOM/DCOP and Chief of Party (COP) directives about the necessary information security precautions and appropriate levels of access to files and shared files.
  • Design appropriate levels of encryption for CAMRIS’s routers and access protocols to ensure that only computers with registered MAC IDs can access the CAMRIS network.
  • Review the guest networks to ensure these are password protected and limited to only internet access.
  • Periodically change network passwords for both CAMRIS and guest networks to avoid external users from accessing networks.
  • Manage the public broadcasting of the CAMRIS wireless networks to increase information security.
  • Establish a secure virtual private network (VPN) between CAMRIS’s offices in Nigeria, LCB countries, and CAMRIS home office.
  • Establish a wide area network between CAMRIS principal office and expatriate residences in Abuja and offices and residences (if any) in Maiduguri, Damaturu and other locations within Nigeria and the LCB region.
  • Work with local contractors to get computers, phone, internet, printers, photocopiers, and other ICT equipment installed and adequately protected with surge protection/uninterrupted power sources.
  • Train CAMRIS staff, consultants, grantees, partners, stakeholders, and vendors on information security protocols and to encrypt files and devices when traveling and working in remote locations.
  • Train staff how to effectively use all office information and communications technology equipment and programs including internet browser software; MS Outlook, Excel, Access, Word, PowerPoint, etc.; phone systems (including PABX switchboard and phone extensions if received from another USAID implementing partner); SmartPhones; and mobile communications equipment including USB Mobile internet connections, BGAN, satellite phones, HF radios, and GPS units, as available.
  • Review information and file sharing systems through CAMRIS’s router(s), access point(s), and connection to the NAS and server.
  • Ensure information about activities, grantees, stakeholders, vendors, finance, staff, and consultants is accessed through an encrypted network and secure connection.
  • Responsible for the smooth functioning of all office systems including the server, NAS, computers, internet connection, telephones, printers, etc.
  • Provide support for the procurement and commissioning of all ICT equipment handed over to grantees and local partners including testing, installation, and training on equipment.
  • Train team to effectively use update anti-virus software and ensure Windows and other hardware and software updates are being regularly downloaded and installed.
  • Provide ICT support services as needed and requested by the SOM/DCOP, COP, or Regional Program Manager (RPM).
  • Maintain system performance by carrying out system monitoring, analysis, and performance tuning; troubleshoot system hardware, software, networks and operating and system management systems; escalating design and application problems to vendors.
  • Respond to users’ requests for and concerns about both software and hardware on a daily basis.
  • Train staff on new technology and systems available to the CAMRIS team.
  • Ensure timely and accurate delivery of technology products and services.
  • Request new email accounts and access to CAMRIS cloud-based systems from the CAMRIS home office for newly joined staff.
  • Oversee and maintain the Internet connection for the offices and expatriate residences.
  • Ensure payments for internet and phone services are made in a timely manner.
  • Negotiate contracts and purchases with vendors for software, hardware, and Internet services.
  • Install and configure software and hardware.
  • Request software licenses and hardware from CAMRIS’s home office.
  • Upgrade, install and troubleshoot networks, network hardware devices, and server software.
  • Maintain an inventory of all IT related equipment as well as documentation and licenses provided by CAMRIS’s home office and/or local vendors.
  • Seek ways to leverage new technology to help staff carry out their tasks more efficiently.
  • Monitor ink cartridges and other consumables for all the printers at the office.
  • Configure and maintain the telephone system at the office and the residences.
  • Meet financial requirements by submitting information for budgets and monitor monthly expenses.
  • Maintain strict confidentiality about CAMRIS’s IT systems, IT equipment, and information security.
  • Advise on options, risks, costs vs. benefits, impact for new technologies and systems that can be implemented to support the smooth running of the NLCB program and CAMRIS operations in Nigeria and the LCB.
  • Print Identification cards and maintain the access control system.
  • Assign IT equipment and phones for long- and short-term staff.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in Computer Science or an ICT-related field required.
  • Minimum of three (3) years general work history is required.
  • Minimum of two (2) years professional experience in ICT systems management for a company or organization with multiple inter-connected offices, including in northeastern Nigeria required.
  • Minimum one (1) year of supervisory experience working in complex and challenging field operational contexts.
  • Demonstrated ability to solve challenging and complicated ICT issues.
  • Ability to develop in-depth understanding of and willingness to comply with all CAMRIS and USAID/OTI procedures and manuals (e.g., Activity Management Guide, Activity Cycle Flowchart, Field Procurement Guide, and Operational Communications, Emergency, Information, and Physical Security Plans).
  • Detail oriented, meticulous, and methodical in the approach to ICT and information security management.
  • Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
  • Sensitivity in working with multiple cultures and beliefs, and commitment to gender equity.
  • Ability to develop, monitor, and train staff to follow information security protocols.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Advanced certificates in networking, computer programming, etc. preferred.
  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based applications.
  • Proficiency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).

 

 

Job Title: Logistics Specialist/ Office Manager
Location:
 Abuja
Job Type: Regular Full-Time

Overview

  • The Logistics Specialist/Office Manager (LS) will support the entire principal, field, or satellite office-based team to carry out procurement for both CAMRIS’ operations.
  • The LS will also with procure goods and services and deliver these in a timely manner to ensure smooth running of program activities.
  • The LS is responsible for ensuring transparency throughout the procurement process, maintaining the complete documentation and filing system for all procurements including quotations/proposals, evaluations of quotations/proposals, negotiation memorandums, award documents, correspondence with vendors, and activity inventory as required by CAMRIS policies and procedures and USAID regulations. The LS is responsible for updating the operations inventory as required by CAMRIS policies and procedures and USAID regulations.
  • The LS will also play a key role in managing CAMRIS’ fleet of vehicles.  Extensive and frequent travel throughout the northeast is expected and required.
  • The LS is required to comply with CAMRIS’ policies and procedures and USAID’s Automated Directives System (ADS), and Acquisition Regulation (AIDAR), the US government’s Federal Acquisition Regulation (FAR), and the regulations which apply to NLCB operations, activities, and awards.

Responsibilities

  • Become familiar and comply with all approved CAMRIS procedures and manuals (e.g., Operations Manual, Activity Management Guide; Activity Cycle Flowchart; Field Procurement Guide).
  • Manage the office’s vehicle fleet.
  • Ensure vehicles are maintained per warranty requirements and schedule repairs as needed.
  • Track fuel consumption and mileage of all vehicles and cross-check in the online fuel card system.
  • Support the PSCM and SOM/DCOP to develop, update, and keep CAMRIS’ cloud-based operations inventory updated for the office.
  • Any other duties and tasks as needed and assigned.
  • Supports transportation needs of CAMRIS and USAID/OTI staff including after-work hours calls to facilitate communication and provide directions to other drivers in local languages.
  • Support the SOM/DCOP and Procurement & Subcontracts Manager to control and record all operations non-expendable property, identify and list all property and equipment and monitor for condition and functionality.
  • Support the PSCM and SOM/DCOP to maintain and update cloud-based documentation and archiving system.
  • Support the PSCM and SOM/DCOP to develop a database of vendors.
  • Manage and report on the supplies of office supplies (cleaning products, tea, coffee, sugar, etc.).
  • Initiate and manage small repairs to the office ensuring the upkeep of the office compound.
  • Support and manage vehicle and generator refueling and support the PSCM and SOM/DCOP in calculating fuel consumption to prevent theft or misuse.
  • Supervise the vehicle fleet, maintenance of vehicles, and track fuel following CAMRIS fuel tracking and management system.
  • Schedule vehicle movements as requested by CAMRIS staff.
  • Supervise office-based drivers, and monitor their allocation.
  • Inspect vehicles with drivers to ensure they appear to be in good running condition and are equipped with the tools required.
  • Keep abreast of road conditions across Nigeria and provide guidance safe driving and travel routes for drivers and passengers.
  • Ensure that staff travelling outside of and between main cities are equipped with functioning and charged satellite phones.
  • Coordinate internal air travel with UNHAS and private airline companies for personnel and cargo.
  • Coordinate advance payment for UNHAS flights.
  • Dispatch drivers to the airport with a copy of the traveler’s name and flight itinerary and a sign with the name of the traveler and CAMRIS logo, if appropriate.
  • Provide information on costs, sources and availability of goods and services to support the smooth running of the office.
  • Provide advice and guidance on procurement mechanisms, delivery time, etc.
  • Determine the most reasonable and expeditious process for procurement in compliance with CAMRIS policies and procedures and USAID regulations.
  • Document procurement process from solicitation through award following CAMRIS policies and procedures and USAID regulations.
  • Obtain quotations/proposals for activity-related goods and services, prepare and analyze offers and as required per procurement value threshold convene procurement committee meetings, as nonvoting member, to evaluate and select successful vendor, and complete the procurement process in accordance with CAMRIS policies and procedures and USAID regulations.
  • Maintain confidentiality throughout the procurement evaluation process.
  • Prepare requests for quotations/proposals (RFQ/RFP), negotiate with vendors, analyze offers, and recommend vendors for award.
  • Disseminate RFQ/RFP for goods or services directly to potential vendors and/or via announcements on local radio stations, public notice boards, and the NLCB website to ensure transparency in the procurement process.
  • Convene and participate in evaluation committees, as nonvoting member, reviewing quotations/proposals submitted by vendors, according to the terms included in the solicitation.
  • Compare the actual costs received from vendors with approved purchase requisitions.
  • Immediately report to Activity Management Team (AMT) when variances in the cost of quotations/proposals received and the amounts included in approved purchase requisitions or activity budgets could result in the expenditure on the activity exceeding the approved total activity budget by 10% or $10,000.
  • In conjunction with PSCM or SOM/DCOP review that per CAMRIS’ policies and procedures and USAID regulations, all goods and services to be procured are allowable, allocable and reasonable.
  • Conduct vendor pre-qualification and vetting process.
  • Request and review tax registration for all suppliers of goods and services.
  • Draft all required procurement forms, including Purchase Orders, Short Term Technical Assistance Agreements, Subcontracts for the procurement of materials, goods and services and approval following CAMRIS’ delegation of authority thresholds.
  • Ensure adequate competition to allow best-value or lowest cost determination in vendor selection documents.
  • Ensure procurements meet both quality and delivery requirements of CAMRIS’ operations and are handled in a transparent manner.
  • Conduct analysis of the availability and costs of goods and services available in local markets across Nigeria.
  • Work with vendors of goods and services to ensure quality meets expectations and requirements.
  • Receive goods from vendors or ensure that goods are delivered directly to grantee and/or beneficiaries, as appropriate.
  • Coordinate the logistics for the delivery of goods and services and ensure to obtain confirmation of goods and services delivery by SOM/DCOP, RPM, or PSTOC.
  • Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
  • Establish hard copy and electronic files of on-going procurements for tracking purposes and ensure completed procurement files are archived in Abuja monthly.
  • Ensure procurement files comply with CAMRIS’ policies and procedures and document checklist according to the value of the procurement, required documents may include: quotation/proposal, evaluation, award documents (purchase order, subcontract, consulting agreement) and correspondence with vendor for all procurements.
  • Ensure that the procurement processes strictly follow CAMRIS’ policies and procedures and USAID regulations.
  • Maintain confidentiality throughout the procurement and vendor selection process.
  • Assist the FHRM, FHRO, or PSTOC to produce a monthly report on the field office operations.
  • Verify that deliveries are complete and made in a timely manner.
  • Collaborate with the finance department to ensure that payments have been made for all completed procurements, in accordance with the procurement plan and disbursement timeline.
  • Track deliverables for all firm fixed-price subcontracts.
  • Inform SOM/DCOP, PSCM, or PSTOC when differences of actual costs for goods and services exceed the amounts budgeted.
  • Process payment requests for operations expenses, in coordination with the FHRM, FHRO, or FHRS. All procurement and payment requests must include approval by the SOM/DCOP, RPM, or PSTOC.
  • Submit approved payment requests to the Finance staff for processing.
  • In coordination with the SOM/DCOP, PSCM, or PSTOC, verify that requests for payment for goods and services procured do not exceed approved budget and/or amount of funding available.
  • Support the SOM/DCOP, PSCM, PSTOC, and FHRM to provide projection of operations-related expenses.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in business, procurement & supply chain management, or a related field.
  • Minimum of three (3) years of work experience.
  • Two (2) years’ specific experience supporting procurement of goods and services, preferably with USAID- or donor- funded programs.
  • Willingness and ability to develop in-depth understanding of USAID’s ADS, AIDAR, and the FAR, and the regulations which apply to NLCB activities and awards.
  • Strong knowledge of donor procurement rules and regulations.
  • Demonstrated ability to solve challenging and complicated logistical issues.
  • Experience with budgeting and cost analysis.
  • Strong ability to use and develop management and tracking systems.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • In-depth knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to identify local vendors.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Fluency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based procurement applications.

 

 

Job Title: Program Manager/ Compliance Roving
Location:
 Abuja
Type: Regular Full-Time

Overview

  • Working under the authority of the Chief of Party (COP), the Nigeria Program Manager (NPM)/Compliance Roving will independently develop and lead internal reviews of the NLCB program’s compliance with CAMRIS, USAID, and government of Nigeria (GON) policies, procedures, and regulations.
  • The NPM serves as a senior member of CAMRIS’ team in Nigeria, playing a central and critical role in CAMRIS’ internal control system, designed to prevent fraud, waste, abuse, and corruption.
  • The NPM performs professional compliance work, which involves conducting performance, financial, and compliance review of NLCB program activities and CAMRIS operations; supporting procurement staff on bid evaluations; supporting the HR staff on candidate selection; supporting the organization’s management and staff with internal and/or external audits.
  • The NPM upholds and disseminates through trainings and email information about CAMRIS’ policies and procedures, code of conduct, ethical standards, and independent fraud, waste and abuse reporting lines.  Works under the supervision of the COP and collaborates closely with, sometimes under legal instruction by, CAMRIS home office (CAMRIS/HO).

Responsibilities
Essential Job Functions:

  • Identify and evaluates the risk areas of the NLCB program and operations and provides input to the development of the approach to compliance and prepares weekly and monthly reports on the findings.
  • Carry out compliance reviews.
  • Monitor procedures compliance, identifying bottle necks, issues and training needs as well as develops compliance criteria.
  • Monitor and respond to calls and emails made and sent to the local, in-country 24-hour anti-corruption hotline and email address in Nigeria and review and analyze hot line reports and evidence presented, investigate and issue a report, and document corrective actions taken.
  • Conduct desk compliance interviews, review documents, compose summary memos, and prepare working papers.
  • Identify, develop, and document compliance issues and draft recommendations using independent judgment concerning areas being reviewed.
  • Communicate the results of compliance reviews on a weekly basis to COP via written reports and oral presentations to CAMRIS field and home office senior management, as requested.
  • Develops and maintain productive relationships through individual and group meetings.
  • Monitor compliance during operations and program management meetings.
  • Perform related work as assigned or directed by the COP, CAMRIS/HO, or the Senior Operations Manager/Deputy Chief of Party (SOM/DCOP).

Financial Reviews:

  • Sample and review transactions, including a thorough compliance review of payment requests, to verify correct coding of transactions, adequacy of supporting documents per CAMRIS policies and procedures, and approvals follow both internal controls and delegation of authority thresholds established by CAMRIS/HO.
  • Verify that authorized personnel have approved expenditure.
  • Verify that invoices received and paid are traced to record of incoming bills, invoices, statements of accounts, etc.
  • Ensure that invoices and payment vouchers are properly cancelled.
  • Verify that adequate documentation i.e. original invoices/receipts. (As opposed to copies, statements or past due notices).
  • Determine that the expenses are allowable, allocable, and reasonable/necessary.
  • Verify that documentation is third party invoice, receipt or other acceptable form.
  • Check that invoices/receipts are arithmetically accurate, invoice extensions; additions & freight charges are checked and evidenced before approval of payment.

Procurement & Purchasing:

  • Sample and review procurement files in CAMRIS cloud-based procurement management system and,
  • Verify that completed procurement files for goods and services rendered have been wholly transferred to the finance department as payments are released. All original documentation should be transferred to finance department upon release of first payment.
  • Determine that authorized personnel approve procurement in advance via CAMRIS cloud-based procurement management system without violating segregation of duties and check and balances.
  • Verify that the procurement and purchase is donor-approved per cleared grant, short term technical assistance, or direct delivery of goods and services activity, and the procurement and purchase will not result in exceeding the total approved budget.
  • Review that invoices received and paid are traced to record incoming bills, invoices, statements of accounts, etc.
  • Verify that invoices and payment vouchers are marked or stamped to prevent double payment.
  • Determine that there is adequate documentation i.e. original invoice/receipt.
  • Determine that documentation is third party invoice, receipt or other acceptable form per Nigerian law.
  • Check that invoices, receipts are arithmetically accurate, invoices, extensions, additions and freight charges are checked and evidenced before approval of payment.
  • Verify that correct quantities of goods or services received are documented and signed for by Grants Specialist, Program Development Officer, or other member of program staff and outside of the procurement department.
  • Determine that purchase is approved, as required by the thresholds established in the CAMRIS/HO delegation of authority, by duly signed purchase order (PO) or subcontract and is correct as to date, number and description of goods and services to be provided.
  • Verify that the good or service was not provided before the PO or subcontract was signed.
  • Verify that invoices are charged to the proper activity number or operations CLIN and account codes charged for the good or service are correct.
  • Verify that invoices match with purchase orders and subcontracts and receiving documents, including delivery notes and or goods received and/or services provided documentation exists and is signed following the segregation of duties established in the Operations Manual.
  • Verify that the invoice was not issued before the good or service was received
  • Review that purchase orders and subcontracts are properly approved as to price and terms.
  • Make sure that comparative prices/bids/proposals considered, following thresholds established in the Operations Manual, and results of analysis of quotations, bids, proposals are duly documented and approved and attached to purchase order or subcontract and payment vouchers. Review that the quotation, bid or proposal evaluation and vendor selection is properly documented.
  • Verify that the supporting documentation is in CAMRIS cloud-based procurement management system.
  • Verify that link to the finance’s payment documents has been recorded in CAMRIS cloud-based procurement management system.

Payroll:

  • Randomly select five to six employee files and two payroll summaries and perform the following compliance review steps,
  • Verify the mathematical accuracy of the “payroll summary”.
  • Trace the below listed totals to the “account ledger” printout noting that the correct amounts and account classifications: 1) total payroll before deduction, 2) deduction, 3) net payroll.
  • Verify that the COP and SOM/DCOPapproved “payroll summary”.
  • Verify that the payroll taxes withheld and accrued were accurate based upon local laws and regulations.
  • Verify that the payroll taxes were remitted to authorities as required.
  • Trace total payroll voucher to the general ledger.
  • Trace each host country national (HCN) employee to personnel records noting that the appropriate personnel records are maintained in CAMRIS’ cloud-based human resources management system. Education, experience, promotions and salary increase documents are to be filed in each personnel file.
  • Verify that the current pay rates are authorized in writing in each employee’s personnel file.
  • Recalculate amounts withheld and verify accuracy of amounts withheld and pay.

Petty Cash and Bank Accounts:

  • Review petty cash payments and/or reimbursements, performing the following compliance review steps,
  • Perform unannounced spot counts of all petty cash funds in the presence of the petty cash custodian.
  • Trace each item to the proper documentation (i.e. invoices, receipts, etc.)
  • Verify that each payment or reimbursement was properly approved.
  • Verify that monthly bank reconciliation is prepared within a reasonable time after receipt of bank statement.
  • Verify that bank reconciliation was signed and dated by the person who prepared it.
  • Verify that there was evidence of a supervisory review on bank reconciliation performed by the SOM/DCOP or COP.
  • Determine if reconciling items were cleared in a timely manner.
  • Check that the book balance agrees with bank statement.

Accounts Receivable:

  • Out of current significant receivables at each year-end covering the compliance review period, five to ten receivables are selected for compliance testing as follows,
  • Determine the nature and type of receivables, advances represents normal office activity and complies with office policy.
  • Verify that adequate documentation and explanation exists and that receivables, advances, and any other loans are properly approved.
  • Review that subsidiary ledgers are maintained and monitored to control advance accounts on a regular basis.
  • Verify that outstanding advance balances are checked prior to new advances being issued.
  • Verify that advances are settled within established deadlines and that advance settlements are supported by expense report and are properly approved.
  • Verify that outstanding balances of advances appear reasonable and are collectible.
  • Test that reconciliation of fuel advance account is being performed for each fuel card at least monthly and accurate recording of fuel consumed charged to the correct activity and operations CLINs and account codes are being correctly recorded.
  • Test that reconciliation of any Mobile Money advance accounts is being performed at least monthly and accurate recording of Mobile Money transactions are being charged to the correct activity and operations CLINs and account codes are being correctly recorded.

Accounts Payable:

  • Review all current significant accounts payable at each quarter- and year-end (i.e. settlement advice, payroll taxes, payments on office and residential leases, etc.). From there a sample of 5-10 payables to verify if subsequent payment was made and perform the following compliance review steps,
  • Verify that subsidiary ledgers are maintained.
  • Determine that subsequent payments were made
  • If applicable, verify that accruals were properly approved.

Fixed Non-expendable Property:

  • Obtain the current non-expendable inventory and perform the following compliance review steps,
  • Verify that the following information is provided for each non-expendable property item: 1) date of acquisition, 2) description, 3) cost in USD.
  • A sample of 5 largest non-expendable property items is selected and their physical existence is verified. Agree the cost of the five largest non-expendable property items shown on the listing as of the end of FY month to purchase invoices.
  • Depreciation for the period is recalculated for the period and the recomputed amount is agreed to the general ledger.
  • Determine if the assets are properly insured with regards to CAMRIS coverage, and local office fire and theft coverage.

Ethical Issues:

  • Determine that all staff have signed a disclosure clause on conflict of interest.
  • By obtaining the personnel files of all HCN employees and verify that all personnel files contain the “conflict of interest” confirmation signed by the individual employee.
  • Verify that each employee has signed a confirmation acknowledging receipt of CAMRIS Manuals including the Activity Manual Addendum, Field Procurement Guide, Physical Security, Operational Communications, Emergency, and Information Security Plans, CAMRIS Ethical Business Practices, Code of Conduct, and Sexual Abuse and Exploitation policies and signed confirmation is filed in each employee’s file.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in Finance, Accounting, Business Administration, Management, or a related field.
  • Minimum of eight (8) years general work history is required.
  • Six to eight years’ experience in Compliance, accounting, finance, and/or program management.
  • A graduate degree in business administration, public administration, or a related field, or certification as CIA, CPA, or CISA may substitute for one year of required experience. The combination of a graduate degree and a certification may substitute for two years of required experience.
  • Knowledge of and skill in applying internal Compliance and accounting principles and practices, and management principles and preferred business practices.
  • Knowledge of the standards of professional practices of internal Compliance and the code of ethics developed by the institute of Compliance Officers.
  • Knowledge of management information systems technology, concepts, and practices.
  • Knowledge of government of Nigeria policies, procedures, regulations, and laws.
  • Skill in conducting quality control reviews of Compliance work products.
  • Skill in collecting and analyzing complex data, evaluating information and systems and drawing logical conclusions.
  • Ability to plan and manage work, and in maintain composure under pressure while meeting multiples deadlines.
  • Ability to communicate effectively both verbally and through written communications and active listening skills and skill in presenting findings and recommendations.
  • Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
  • Ability to foster and maintain a spirit of unity, teamwork, cooperation, and learning.
  • Ability to establish and maintain harmonious working relationship with CAMRIS colleagues, USAID staff, and partners, and to work effectively in a professional team environment.
  • Excellent analytical and writing skills, including strong attention to detail.
  • In-depth understanding of USAID’s ADS, AIDAR, and the FAR, and the regulations which apply to NLCB activities and awards.
  • Ability to develop in-depth understanding of and willingness to comply with all CAMRIS and USAID/OTI procedures and manuals (e.g., Activity Management Guide. Activity Cycle Flowchart. Field Procurement Guide. and Operational Communications, Emergency, Information, and Physical Security Plans).
  • Experience with budgeting and cost analysis.
  • Willingness and ability to travel throughout northeastern Nigeria and to other countries in the LCB.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Sensitivity in working with multiple cultures and beliefs and commitment to gender equity.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based accounting, procurement, and human resource management applications.
  • Master’s degree in a related field preferred.
  • Experience with a USAID program with a large and high volume small grants component preferred.
  • Fluency/proficiency in local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.) and/or French.

 

 

Job Title: Monitoring, Evaluation, and Reporting Specialist
Location:
 Abuja
Job Type: Regular Full-Time

Overview

  • CAMRIS seeks to engage a highly qualified and motivated team to implement the anticipated USAID Office of Transition Initiatives (USAID/OTI) Nigeria and Lake Chad Basin (NLCB) program.
  • The 43-month program will support locally driven efforts to strengthen stability in Lake Chad Basin countries.  All positions require a willingness to travel throughout Nigeria, including the northeast.  Women are strongly encouraged to apply.
  • Assigned to an activity management team (AMT), the Monitoring, Evaluation, & Reporting Specialists (MERS) monitor activities being implemented, assess the intended and unintended outcomes, tests the theories of change and assumptions underpinning the program’s approaches and interventions, and shares findings and lessons to inform future programming.  MERSes will be based in all NLCB offices, initially Abuja, Maiduguri, and Damaturu, and activities will be carried out in targeted areas and communities across northeastern Nigeria as well as in communities along Nigeria’s borders and may extend into neighboring LCB countries.
  • Extensive and frequent travel throughout the northeast is expected and required.  MERSes gather, analyze, and process complex information related to all aspects of program activity implementation. MERSes employ a range of approaches and tools and work with and train external parties to carry out monitoring and evaluation of NLCB activities.
  • MERSes contribute to cultivating a culture of learning and continual improvement within their assigned AMT and across the program.

Responsibilities

  • Participate in regular team meetings to discuss current country context issues, present and discuss activity ideas, and report on the progress of activity implementation.
  • Support the Program Development Officer (PDO) to develop activity-level M&E plans.
  • Develop agile, user friendly systems for both monitoring, evaluation, and learning that can feed into the USAID/OTI database’s capability to track monitoring, evaluation, and learning data for individual activities and clusters of activities.
  • Identify appropriate evaluation methodologies to support the NLCB program which is designed to rapidly implement a large volume of small and short-term activities.
  • Carry out direct monitoring and evaluations of activities and clusters of activities.
  • Train and support third-parties and external groups to carry out monitoring, evaluation, and learning for activities in remote and insecure
  • Attend periodic team meetings to discuss current country context issues and understand activities being considered for development and approval, under implementation, and being closed and which may be appropriate for case-study evaluations and/or cluster analysis.
  • Coordinate daily with the PDO to prioritize M&E tasks for activities under implementation and/or completed.
  • Conduct site visits during activity implementation phase.
  • Enter data into the USAID/OTI Database and share M&E information with PDO, which can be incorporated into “final evaluation reports” (FER) and reflected in new activity development.
  • Identify lessons learned, constraints, and activity outcomes, intended and unintended positive and negative outcomes.
  • Share observations from monitoring visits with Regional Program Manager, Chief of Party, and USAID/OTI staff especially when findings raise areas of concern or point to unintended positive outcomes.
  • Support PDO and Grants Specialist (GS) assessing and documenting impact and outcomes of activities.
  • Work closely with the PDO and GS to generate ideas for and draft success stories and case studies about program activities.
  • Synthesize and write reports and make presentations on monitoring, evaluation, and learning from activity implementation.
  • Work with the PDO, GS, and short term technical assistance (STTA) consultants to facilitate the timely production of monitoring, evaluation, learning, and other analytical reports.
  • Implement ‘3-month-after’ and/or cluster evaluations and beneficiary satisfaction studies; document the lessons learned from the activity development and implementation process.
  • Synthesize, analyze and effectively disseminate findings to various stakeholders.
  • Participate in professional training and development activities, as necessary.
  • Represent the program positively and professionally in both internal and external environments.
  • Responsible for using the USAID/OTI Database daily, updating activity notes, and capturing observations and information from the field on the outputs, outcomes, and impact of activities.
  • Play an active role in activity monitoring and evaluation and contribute to the feedback loop, which uses information gathered about ongoing activity implementation to inform development of new activities.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in political science, development, sociology, law, social or political science, or related field.
  • Minimum of three (3) years of work experience.
  • Two (2) years’ work experience in M&E, social science research, qualitative and quantitative research, preferably with an international organization, USAID Contractor, or a large international donor-funded project.
  • Willingness and ability to develop in-depth understanding of USAID/OTI’s M&E processes, tools, and best practices.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • In-depth knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Solid knowledge of how to leverage new technology, remote monitoring platforms, and social media to gather and analyze local context and perceptions data.
  • Strong analytical skills.
  • Ability to identify and develop creative and innovative approaches to monitor activity outcomes and support the AMT to evolve and hone and improve activities design and implementation based on findings from action research.
  • Capacity to understand and analyze the political and security context at the local, state, federal, and regional levels.
  • Ability to work with local, national, and international partners and third-parties supporting M&E.
  • Ability to draft well written succinct reports.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Ability to foster and maintain a spirit of unity, teamwork, cooperation, and learning.
  • Sensitivity in working with multiple cultures and beliefs, and to gender equity.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Fluency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Familiarity and experience with data visualization, mapping tools, and remote data collection platforms.
  • Prior experience with USAID- or donor-funded projects.
  • Prior experience using MS Access and/or web-based database applications.

 

 

Job Title: Procurement Specialist
Location:
 Abuja
Job Type: Regular Full-Time

Overview

  • CAMRIS seeks to engage a highly qualified and motivated team to implement the anticipated USAID Office of Transition Initiatives (USAID/OTI) Nigeria and Lake Chad Basin (NLCB) program.
  • The 43-month program will support locally driven efforts to strengthen stability in Lake Chad Basin countries.  All positions require a willingness to travel throughout Nigeria, including the northeast.  Women are strongly encouraged to apply.
  • The Procurement Specialists (PS) is a member of the Activities Management Team (AMT) comprised of a Program Development Officer (PDO), Grants Specialist (GS), and Monitoring, and Evaluation, & Reporting Specialist (MERS).  PSes will be based in all NLCB offices, initially Abuja, Maiduguri, and Damaturu, and activities will be carried out in targeted areas and communities across northeastern Nigeria as well as in communities along Nigeria’s borders and may extend into neighboring LCB countries.
  • Extensive and frequent travel throughout the northeast is expected and required.  The PS is responsible for supporting the PDO and AMT to acquire goods and services for program activities implemented through grants under contract, largely awarded in-kind, and short-term technical assistance and direct delivery of goods and services activities.
  • Once procured, the PS is charged with delivering goods and services in a timely manner to ensure the successful implementation of the AMT’s program activities.
  • The PS is responsible for ensuring transparency throughout the procurement process, maintaining the complete documentation and filing system for all procurements including quotations/proposals, evaluations of quotations/proposals, negotiation memorandums, award documents, correspondence with vendors, and activity inventory as required by USAID regulations and CAMRIS policies and procedures.
  • The PS is required to comply with CAMRIS’ policies and procedures and USAID’s Automated Directives System (ADS), and Acquisition Regulation (AIDAR), the US government’s Federal Acquisition Regulation (FAR), and the regulations which apply to NLCB activities and awards.

Responsibilities

  • Participate in regular team meetings to report on the progress of activity implementation and any issues related to procurement of goods and services.
  • Become familiar and comply with all approved CAMRIS procedures and manuals (e.g., Activity Management Guide; Activity Cycle Flowchart; Field Procurement Guide).
  • Cultivate and maintain strong working relationships with vendors and stakeholders in areas targeted by the program.
  • Provide information on costs, sources and availability of goods and services to support development of activity budgets, procurement plans, and disbursement timelines.
  • Become familiar with activity development process and procedures and share information about activities with PDO and GS.
  • Contribute to the feedback loop, which uses information gathered about ongoing activity implementation to inform development of new approaches to activity implementation.
  • Determine the most reasonable and expeditious process for procurement in compliance with CAMRIS policies and procedures and USAID regulations.
  • Document procurement process from solicitation through award following CAMRIS policies and procedures and USAID regulations.
  • Assist the AMT with preparation of Terms of Reference and/or technical specifications for materials, goods, and services.
  • Prepare requests for quotations/proposals (RFQ/RFP), negotiate with vendors, analyze offers, and recommend vendors for award.
  • Disseminate RFQ/RFP for goods or services directly to potential vendors and/or via announcements on local radio stations, public notice boards, and the NLCB website to ensure transparency in the procurement process.
  • Obtain quotations/proposals for activity-related goods and services, prepare and analyze offers and as required per procurement value threshold convene procurement committee meetings, as nonvoting member, to evaluate and select successful vendor, and complete the procurement process in accordance with CAMRIS policies and procedures and USAID regulations.
  • Compare the actual costs received from vendors with approved purchase requisitions and activity budgets.
  • Immediately report to the AMT when variances in the cost of quotations/proposals received and the amounts included in approved purchase requisitions or activity budgets could result in the expenditure on the activity exceeding the approved total activity budget by 10% or $10,000.
  • In conjunction with PSCM or SOM/DCOP review that per CAMRIS’ policies and procedures and USAID regulations, all goods and services to be procured are allowable, allocable and reasonable.
  • Conduct vendor pre-qualification and vetting process.
  • Request and review tax registration for all suppliers of goods and services.
  • Draft all required procurement forms, including Purchase Orders, Short Term Technical Assistance Agreements, Subcontracts for the procurement of materials, goods and services and approval following CAMRIS’ delegation of authority thresholds.
  • Ensure adequate competition to allow best-value or lowest cost determination in vendor selection documents.
  • Ensure procurements meet both quality and delivery requirements for activity and are handled in a transparent manner.
  • Conduct analysis of the availability and costs of goods and services available in local markets across Nigeria.
  • Work with vendors of goods and services to ensure quality meets expectations and requirements.
  • Receive goods from vendors or ensure that goods are delivered directly to grantee and/or beneficiaries, as appropriate.
  • Coordinate the logistics for the delivery of goods and services with AMT and ensure to obtain confirmation of goods and services delivery from the grantee and/or another member of the AMT.
  • Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
  • Establish hard copy and electronic files of on-going procurements for tracking purposes and send completed procurement files to Abuja monthly.
  • Ensure procurement files comply with CAMRIS’ policies and procedures and document checklist according to the value of the procurement, required documents may include: quotation/proposal, evaluation, award documents (purchase order, subcontract, consulting agreement) and correspondence with vendor for all procurements.
  • Ensure that the procurement processes strictly follow CAMRIS policies and procedures and USAID regulations.
  • Maintain confidentiality throughout the procurement and vendor selection process.
  • Assist the PSCM and SOM/DCOP in producing a monthly procurement report.
  • Communicate all delivery schedules for activity-related procurements to GS.
  • Support the GS to provide projection of activity-related expenses.
  • Work with the GS to schedule transportation of items for activities to the field and follow up with transporters to ensure appropriate delivery of items to destinations and that all deliveries are documented. Coordinate field testing and user training of goods procured when required.
  • Verify that deliveries are complete and made in a timely manner.
  • Responsible, with GS, for reviewing budget expenditures on activities and the financial and administrative close out.
  • Collaborate with the finance department to ensure that payments have been made for all completed procurements, in accordance with the procurement plan and disbursement timeline.
  • Coordinate with AMT to secure approval to hand over property and equipment to grantees and/or beneficiaries.
  • Draft and get transfer of title letters signed by recipients for GS to include in activity files.
  • Provide information to PSCM and/or SOM/DCOP on property and goods which have been handed over to awardees. All disposal of property (defined as individual items valued at ≥$5,000), must be coordinated with the SOM/DCOP so approval from the USAID contracting officer can be secured as required.
  • Ensure that property and goods removed from the activity inventory have met all transfer and disposition requirements.
  • Any other duties and tasks as needed and assigned.
  • Track deliverables for all firm fixed-price subcontracts.
  • Inform AMT when differences of actual costs for goods and services exceed the approved activity budget and provide inputs if budget modification or reallocation of funds within the activity budget is required.
  • Prepare and secure GS or PDO technical approval for all payment requests for activity procurements.
  • Submit payment requests to finance staff for processing.
  • Verify that requests for payment for goods and services procured do not exceed approved budget and/or amount of funding available for activity.
  • Provide information and documentation on procurement to GS for CAMRIS activity files and as required upload documents to the USAID/OTI Database and OTI Anywhere.
  • Provide information to the PSCM to update the property inventory for activities.

Qualifications
Required Skills & Experience:

  • Four-year University degree in business, procurement & supply chain management, or arelated field.
  • Minimum of three (3) years of work experience.
  • Two (2) years’ specific experience supporting procurement of goods and services, preferably with USAID- or donor- funded programs.
  • Willingness and ability to develop in-depth understanding of USAID’s ADS, AIDAR, and the FAR, and the regulations which apply to NLCB activities and awards.
  • Strong knowledge of donor procurement rules and regulations.
  • Demonstrated ability to solve challenging and complicated logistical issues.
  • Experience with budgeting and cost analysis.
  • Strong ability to use and develop management and tracking systems.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • In-depth knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to identify local vendors.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Fluency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based procurement applications.

 

 

Job Title: Program and Satellite Team Office Coordinator
Location:
 Abuja
Type: Regular Full-Time

Overview

  • The Program & Satellite Team & Office Coordinator–Damaturu (PSTOC)’s primary role will be to manage the Damaturu satellite office and support activity development and implementation.
  • Reporting to the Chief of Party (COP), the PSTOC supports the development of the program strategy for Yobe State and reviews activity ideas generated by CAMRIS staff, local partners, and international organizations.
  • S/he will also oversee the identification of potential grantees, partners, and the development and implementation of activities. Other responsibilities will include advising the COP and USAID/OTI on the evolution of the local political, security, and economic situation and on how to continuously adapt the USAID/OTI program in Yobe to ensure that it remains relevant and effective.
  • The PSTOC will oversee the implementation and monitoring of each activity idea and clusters of activities from conception through closure, and ensure that activities, activity documentation, and monitoring and evaluation reports are accurately captured and shared with the Abjua principal office and USAID/OTI.
  • S/he will also ensure financial, procurement, administrative, security, and all CAMRIS policies and procedures are followed by the Yobe-based staff and reporting is completed on-time.  As the head of the satellite office, the PSTOC is responsible for both directly supervising program staff and overseeing and coordinating the work of indirect reports.

Responsibilities

  • Manage a satellite office in terms of financial and administrative management, program development and implementation, as well as grant and activity development and implementation.
  • Coordinate with the COP, who is responsible for coherence of program strategy and activity development program-wide, and supervise the PDOs and the activity implementation and support staff in his/her respective office.
  • Directly supervise program implementation staff to identify local grantees and partners, consultants, and other program implementers, and develop targeted, high-impact activities which meet the objectives of the program
  • In coordination with and at the direction of the COP and USAID/OTI CR, contribute to the development of overall program strategy in Yobe State.
  • Review activity ideas presented by PDOs and ensure cleared activity ideas are entered into and developed in the USAID/OTI database.
  • S/he will also oversee the identification of potential grantees and stakeholders and the development and implementation of grant, direct delivery of goods and services (DDGS), and short-term technical assistance (STTA) activities.
  • Advise the COP on the evolution of the local political, legal, and economic situation and on how to continuously adapt the NLCB regional program to ensure that it remains relevant and effective.
  • Conduct frequent meetings to review and discuss status of activity development and implementation and determine next steps and assign tasks to both program and operations staff.
  • Oversee the programmatic and implementation monitoring of each activity.
  • Ensure that activities and reports are accurately captured and shared with the principal office in Abuja and USAID/OTI.
  • Supervise and ensure proper preparation and filing of all activity documents, updating of the USAID/OTI database, and ensuring all necessary documents are uploaded to OTI/Anywhere and that hard- and soft-copy files are established, updated, and complete in CAMRIS’ cloud-based file management system.
  • Collaborate with the Monitoring, Evaluation, and Learning Specialist (MELS) to develop, monitor, evaluate clusters of activities and make recommendations for how individual and clusters of activities can be monitored and evaluated.
  • Supervise enforcement of proper financial, procurement, and general operational protocols and reporting in the satellite office.
  • Ensure that the satellite office maintains compliance with USAID and CAMRIS regulations in regards to auditing requirements and policies and procedures with regard to activity implementation, procurement, financial management and overall office management.
  • Ensuring the relevant staff use, maintain, and upload information at a minimum weekly to the USAID/OTI Activity Database, and that data is consistent and complete.
  • Working with the COP, Senior Operations Manager/Deputy Chief of Party (SOM/DCOP), and security subcontractor to support personnel safety and staff care and security of persons, information, and goods directly related to implementation of individual activities.
  • In collaboration with the COP, activity management team staff, and USAID/OTI, undertake analysis of the local context in Yobe State and neighboring countries in the Lake Chad Basin (LCB) to develop program activities and approaches which are relevant to and appropriate for the context.
  • Contribute to and update all required reports, documents, success stories, activity idea tracker, activities tracker, and other program-related and program-management files.
  • Develop and maintain collaborative professional relationships with all NLCB offices, USAID/OTI staff, local partners, grantees, local government authorities, subcontractors, international NGOs, donors, UN, and other key stakeholders.
  • Directly supervise the PDOs and indirectly supervise all activity management team staff as well as Procurement, Finance, ICT, Logistics, and M&E staff.
  • Provide direct oversight to and day-to-day support for the management of all functions carried out in the satellite office with special focus on and accountability for the effective management of program activities.
  • Coordinate with operations staff, as appropriate, for activity implementation to ensure that all procurement, finance, logistics, and programmatic aspects of each activity are being implemented on-time and in accordance with the specifications of the approved activity.
  • Supervise and ensure proper and timely implementation of procurement processes in accordance with the CAMRIS operations manual, activities management guide, procedures in place, and notably through the effective use of CAMRIS’ cloud-based operations management platform, USAID/OTI database, and OTI Anywhere.
  • Perform other duties and activities, as required, for the successful management of the satellite office and effective implementation, monitoring, and evaluation of the program strategy.
  • Directly and indirectly supervise and provide guidance to all staff based in the Damaturu satellite office.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in Political Science, Development, Sociology, Law, Social Or Political Science, or related field.
  • Minimum five years of work experience.
  • Four (4) years’ relevant experience including experience with a donor, contractor or international NGO with some demonstrated supervisory experience.
  • Financial management experience, including budgeting and financial management (tracking, reporting and accounting, and procurement).
  • Experience with activity design as well as development and management of projects, preferably including both community-level and national-level activities.
  • Experience with developing and administering grants programs, preferably in-kind and small grants.
  • Capacity to understand and analyze local, national, and regional politics; guide program staff in creatively designing grants, DDGS, and STTA activities that relate to the current political environment; and ensure that activities are appropriately implemented, monitored, evaluated, and closed-out.
  • Demonstrable prior working experience on donor-funded programs.
  • Demonstrable prior work experience in programs requiring community-level engagement.
  • Willingness and ability to develop in-depth understanding of USAID/OTI’s program performance management processes, tools, and best practices.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • In-depth knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Strong analytical skills.
  • Ability to identify and develop creative and innovative approaches to monitor activity outcomes and impact and support the program to evolve and hone strategy, goal, and objectives based on findings from action research.
  • Ability to work with local, national, and international partners and third-parties supporting M&E.
  • Ability to draft well written succinct reports.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise,and manage stress and time in a fast-paced work and fluid operating environment.
  • Ability to foster and maintain a spirit of unity, teamwork, cooperation, and learning.
  • Sensitivity in working with multiple cultures and beliefs and commitment to gender equity.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Master’s Degree.
  • Experience with remote management in transition environments highly desired.
  • Experience in northeastern Nigeria and/or Lake Chad Basin highly desired.
  • Candidates from northeastern Nigeria or the Lake Chad Basin region highly desired.
  • Prior experience with USAID- or US Government-funded projects.
  • Proficiency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.) and/or French.

 

 

Job Title: Regional Program Manager
Location:
 Abuja
Type: Regular Full-Time

Overview

  • The Regional Program Manager (RPM)’s primary role will be to manage the Maiduguri field office and support activity development and implementation.  Reporting to the Chief of Party (COP), the RPM supports the development of the program strategy for Borno State and reviews activity ideas generated by CAMRIS staff, local partners, and international organizations.
  • S/he will also oversee the identification of potential grantees, partners, and the development and implementation of activities. Other responsibilities will include advising the COP and USAID/OTI on the evolution of the local political, security, and economic situation and on how to continuously adapt the USAID/OTI program in Borno to ensure that it remains relevant and effective.
  • The RPM will oversee the implementation and monitoring of each activity idea and clusters of activities from conception through closure, and ensure that activities, activity documentation, and monitoring and evaluation reports are accurately captured and shared with the Abjua principal office and USAID/OTI.
  • S/he will also ensure financial, procurement, administrative, security, and all CAMRIS policies and procedures are followed by the Borno-based staff and reporting is completed on-time.
  • As the head of the field office, the RPM is responsible for both directly supervising program staff and overseeing and coordinating the work of indirect reports.

Responsibilities

  • Manage a field office in terms of financial and administrative management, program development and implementation, as well as grant and activity development and implementation.
  • Coordinate with the COP, who is responsible for coherence of program strategy and activity development program-wide, and supervise the PDOs and the activity implementation and support staff in his/her respective office.
  • Directly supervise program implementation staff to identify local grantees and partners, consultants, and other program implementers, and develop targeted, high-impact activities which meet the objectives of the program
  • In coordination with and at the direction of the COP and USAID/OTI CR, contribute to the development of overall program strategy in Borno State.
  • Review activity ideas presented by PDOs and ensure cleared activity ideas are entered into and developed in the USAID/OTI database.
  • S/he will also oversee the identification of potential grantees and stakeholders and the development and implementation of grant, direct delivery of goods and services (DDGS), and short-term technical assistance (STTA) activities.
  • Advise the COP on the evolution of the local political, legal, and economic situation and on how to continuously adapt the NLCB regional program to ensure that it remains relevant and effective.
  • Conduct frequent meetings to review and discuss status of activity development and implementation and determine next steps and assign tasks to both program and operations staff.
  • Oversee the programmatic and implementation monitoring of each activity.
  • Ensure that activities and reports are accurately captured and shared with the principal office in Abuja and USAID/OTI.
  • Supervise and ensure proper preparation and filing of all activity documents, updating of the USAID/OTI database, and ensuring all necessary documents are uploaded to OTI/Anywhere and that hard- and soft-copy files are established, updated, and complete in CAMRIS’ cloud-based file management system.
  • Collaborate with the Monitoring, Evaluation, and Learning Specialist (MELS) to develop, monitor, evaluate clusters of activities and make recommendations for how individual and clusters of activities can be monitored and evaluated.
  • Supervise enforcement of proper financial, procurement, and general operational protocols and reporting in the field office.
  • Ensure that the field office maintains compliance with USAID and CAMRIS regulations in regards to auditing requirements and policies and procedures with regard to activity implementation, procurement, financial management and overall office management.
  • Ensuring the relevant staff use, maintain, and upload information at a minimum weekly to the USAID/OTI Activity Database, and that data is consistent and complete.
  • Working with the COP, Senior Operations Manager/Deputy Chief of Party (SOM/DCOP), and security subcontractor to support personnel safety and staff care and security of persons, information, and goods directly related to implementation of individual activities.
  • In collaboration with the COP, activity management team staff, and USAID/OTI, undertake analysis of the local context in Borno State and neighboring countries in the Lake Chad Basin (LCB) to develop program activities and approaches which are relevant to and appropriate for the context.
  • Contribute to and update all required reports, documents, success stories, activity idea tracker, activities tracker, and other program-related and program-management files.
  • Develop and maintain collaborative professional relationships with all NLCB offices, USAID/OTI staff, local partners, grantees, local government authorities, subcontractors, international NGOs, donors, UN, and other key stakeholders.
  • Directly supervise the PDOs and indirectly supervise all activity management team staff as well as Procurement, Finance, ICT, Logistics, and M&E staff.
  • Provide direct oversight to and day-to-day support for the management of all functions carried out in the field office with special focus on and accountability for the effective management of program activities.
  • Coordinate with operations staff, as appropriate, for activity implementation to ensure that all procurement, finance, logistics, and programmatic aspects of each activity are being implemented on-time and in accordance with the specifications of the approved activity.
  • Supervise and ensure proper and timely implementation of procurement processes in accordance with the CAMRIS operations manual, activities management guide, procedures in place, and notably through the effective use of CAMRIS’ cloud-based operations management platform, USAID/OTI database, and OTI Anywhere.
  • Perform other duties and activities, as required, for the successful management of the field office and effective implementation, monitoring, and evaluation of the program strategy.
  • Directly and indirectly supervise and provide guidance to all staff based in the Maiduguri field office.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in Political Science, Development, Sociology, Law, Social or Political Science, or related field.
  • Minimum six years of work experience.
  • Four (4) years’ relevant experience including experience with a donor, contractor or international NGO with some demonstrated supervisory experience.
  • Financial management experience, including budgeting and financial management (tracking, reporting and accounting, and procurement).
  • Experience with activity design as well as development and management of projects, preferably including both community-level and national-level activities.
  • Experience with developing and administering grants programs, preferably in-kind and small grants.
  • Capacity to understand and analyze local, national, and regional politics; guide program staff in creatively designing grants, DDGS, and STTA activities that relate to the current political environment; and ensure that activities are appropriately implemented, monitored, evaluated, and closed-out.
  • Demonstrable prior working experience on donor-funded programs.
  • Demonstrable prior work experience in programs requiring community-level engagement.
  • Willingness and ability to develop in-depth understanding of USAID/OTI’s program performance management processes, tools, and best practices.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • In-depth knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Strong analytical skills.
  • Ability to identify and develop creative and innovative approaches to monitor activity outcomes and impact and support the program to evolve and hone strategy, goal, and objectives based on findings from action research.
  • Ability to work with local, national, and international partners and third-parties supporting M&E.
  • Ability to draft well written succinct reports.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise,and manage stress and time in a fast-paced work and fluid operating environment.
  • Ability to foster and maintain a spirit of unity, teamwork, cooperation, and learning.
  • Sensitivity in working with multiple cultures and beliefs and commitment to gender equity.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Master’s Degree.
  • Experience with remote management in transition environments highly desired.
  • Experience in northeastern Nigeria and/or Lake Chad Basin highly desired.
  • Candidates from northeastern Nigeria or the Lake Chad Basin region highly desired.
  • Prior experience with USAID- or US Government-funded projects.
  • Proficiency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.) and/or French

 

 

Job Title: Regional Program Officer
Location:
 Abuja
Type: Regular Full-Time

Overview

  • The Regional Program Officer (RPO) is charged with successfully developing and implementing a portfolio of national- and regional-level program activities across Nigeria and the Lake Chad Basin (LCB).
  • The RPO will based in the NLCB Program’s Principal Office in Abuja. Activities will be carried out in targeted areas in Nigeria, in communities along Nigeria’s borders, and will extend into neighboring LCB countries.
  • This portfolio of regional activities will be coordinated closely with the USAID/OTI Senior Regional Specialist (SRS – LCB), Senior Regional Specialist – Africa (SRS – Africa), and Regional Field Program Coordinator (RFPC -LCB) currently based out of USAID’s West Africa Regional Mission in Accra, Ghana.   Extensive and frequent travel throughout the LCB is expected and required.
  • The RPO is responsible for leading activity development and overseeing activity implementation.
  • The majority of activities will be developed in collaboration with local entities and implemented through in-kind awards.
  • Grantees and stakeholders can include a wide range of governmental and non-governmental organizations, including local faith-based groups; youth associations; cooperatives; associations; informal groups; Non-Governmental Organizations (NGOs); local, regional and national entities; Private Voluntary Organizations (PVOs); U.S. Organizations; student groups; media; international organizations; private sector; and coalitions of these entities.
  • The RPO will work with stakeholders to develop activity concepts; refine these with USAID/OTI staff input; assist in the development and negotiation of budgets; and oversee implementation of activities in the field.
  • The RPO works with an AMT, comprised of a PDO, Grants Specialist (GS), Monitoring, Evaluation, and Reporting Specialist (MERS), and Procurement Specialist (PS) and is charged with developing and delivering a creative, innovative, and diverse portfolio of activities.

Responsibilities

  • Participate in regular team meetings to discuss current country context issues, present and discuss activity ideas, and report on the progress of activity implementation.
  • Conduct analysis of local, national, and regional political and security trends, assess program and activity outcomes and impacts, and participate in strategy development to advance the program goals.
  • Cultivate and maintain strong working relationships with grantees, consultants, stakeholders, and beneficiaries in areas targeted by the program.
  • Become familiar and comply with all CAMRIS and USAID/OTI procedures and manuals (e.g., Activity Manual Addendum; Activity Cycle Flowchart; Field Procurement Guide; and Physical Security, Operational Communications, Emergency, and Information Security Plans).
  • Become familiar with USAID’s Automated Directives System and the regulations which apply to NLCB activities.
  • Responsible for the daily use of the USAID/OTI database and OTI Anywhere for program and activity development and management.
  • In consultation with the USAID/OTI country representatives (USAID/OTI CR), Chief of Party, Regional Program Manager (RPM), and/or Senior Operations Manager, coordinate work and tasks with AMTs.
  • Play an active role in activity monitoring and evaluation and contribute to the feedback loop, which uses information gathered about ongoing activity implementation to inform development of new activities.
  • Identify potential activities, as directed by the SRS – LCB and SRS – Africa, keeping the COPs, RPMs, and USAID/OTI staff informed.
  • Liaise with community groups, CBOs, NGOs, host government entities and other community stakeholders to identify potential partners.
  • Draft activity ideas with estimated budgets and present them in weekly new activity idea meetings.
  • Work with SRS – LCB, SRS – Africa, and COP to develop pending activities through submission to USAID/OTI and clearance.
  • Once activity ideas are approved by USAID/OTI, with the support of the PS, MERS, and GS support grantees, consultants, and other stakeholders to design activities including brief description of the interventions to be implemented, objectives, timelines for implementation, expected results, and plan for how activity will be monitored and evaluated (objectives, expected results, indicators, timeline, etc.).
  • Develop activities in USAID/OTI Activity database incorporating project objectives, activities, deliverables, monitoring and evaluation plan, media and outreach plan, budget, and implementation workplan.
  • Work with the GS, PS, grantees, consultants, stakeholders, and vendors to develop activity budgets and plan procurements.
  • Support the GS to train grantees, consultants, and stakeholders on the NCLB approach, policies, and procedures.
  • Lead the technical supervision of assigned activities, ensuring compliance with timeline for activity implementation, approved budget, and tracking achievement of activity objectives, outputs, and outcomes.
  • Conduct regular follow-up meetings with grantees, consultants, and stakeholders in coordination with GS and MERS.
  • Review and provide technical concurrence for all activity-related payments to be made by finance to local vendors, service providers, consultants, and stakeholders as activity implementation progresses.
  • Monitor activity implementation and triangulate data in reports, during site visits, and/or collected through remote monitoring platform.
  • Identify, in a timely manner, and support GS to prepare justifications for modifications of activities.
  • Ensure all activity files are up-to-date, update the USAID/OTI database and provide information and/or files for the GS and/or MERS to upload into the database, OTI Anywhere, and CAMRIS web-based file management system.
  • Coordinate with the GS and PS to ensure timely financial and administrative management of activity implementation.
  • Identify needs for short-term technical assistance (STTA) and, as required, assist the GS to prepare scopes of work for consultants and/or service providers.
  • Attend focus group discussions and program activity events to derive lessons learned to inform future activities.
  • Confirm, in conjunction with the GS, that the grantee or STTA has complied with terms of the award and required deliverables.
  • Assist the GS and PS to review budget expenditures on activities for financial and administrative close out.
  • Review final reports and/or other related deliverables from grantees and STTA, in coordination with the MERS.
  • Draft Final Evaluation Reports and support activity closure.
  • Support Monitoring, Evaluation, & Learning Specialist to identify trends and document ‘success stories’ and ‘lessons learned’.
  • In coordination with the GS and MERS provide documents and information (e.g., number of beneficiaries, outputs, outcomes, and/or impacts) on the activity to ensure M&E information is captured in the database and activity files are complete prior to activity closure.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year university degree in Political Science, Development, Sociology, Law, Social or Political Science, or related field.
  • Minimum of five (5) years of work experience.
  • Three (3) years’ work experience with local communities, local organizations, NGOs, or government.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • In-depth knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to identify and develop creative and innovative approaches and activities that support execution of the program strategy and achievement of the program’s goal and objectives.
  • Capacity to understand and analyze the political and security context at the local, state, federal, and regional levels.
  • Ability to network and identify appropriate local, national, and international partners, grantees, and stakeholders.
  • Ability to draft well written succinct reports.
  • Ability to oversee activities through all phases of the activity cycle, including conceptualization, development, implementation, completion, and closure.
  • Ability to coordinate budget development in close collaboration with procurement staff, grantees, partners, and stakeholders.
  • Ability to coordinate the AMT members and ensuring procurement, grants, and monitoring, evaluation, & reporting specialists work as one team and support partners to implement activities, monitor activity outputs and outcomes, and learn by doing.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English and French.
  • Fluency in one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Prior experience with USAID- or donor-funded projects.
  • Prior experience using MS Access and/or web-based database applications

 

 

Job Title: Administrative Assistant/ Receptionist
Location:
 Abuja, Nigeria
Type: Regular Full-Time

Overview

  • CAMRIS seeks to engage a highly qualified and motivated team to implement the anticipated USAID Office of Transition Initiatives (USAID/OTI) Nigeria and Lake Chad Basin (NLCB) program.
  • The 43-month program will support locally driven efforts to strengthen stability in Lake Chad Basin countries.  All positions require a willingness to travel throughout Nigeria, including the northeast.  Women are strongly encouraged to apply.
  • The Administrative Assistant/Receptionist (AA/R) will support the Finance and Human Resources Manager (FHRM) and Finance and Human Resources Officer (FHRO) to ensure the administrative functioning of the effective management of the Abuja and Maiduguri offices.
  • S/he will provide support to various administrative functions and performs a broad range of clerical and secretarial duties.
  • The AA/R will be responsible for administrative functions such as ensuring that office supplies such as stationary, kitchen and cleaning supplies are stocked, and assisting in the compilation of administrative paperwork.
  • The AA/R will serve as the office receptionist and the primary point of contact for vendors and other visitors to the office.
  • The AA/R will support the office through photocopying, scanning and other administrative tasks.
  • AA/Rs will be based in Abuja and Maiduguri offices.  Limited travel may be required.

Responsibilities

  • Assist with the general maintenance of the office.
  • Keep the inventory of office supplies up to date, maintain the minimum level needed, and orders more from the vendors when needed.
  • Identify furniture and equipment needs to be requested for procurement.
  • Assist with the updating of the program and operations inventories.
  • Process and handover notes of equipment provided to the staff.
  • When needed, obtain quotes for purchases of recurring office supplies needed for the functioning of the office and coordinate any purchases with the Logistics Specialist (LS).
  • Assist with the general maintenance of the office.
  • Provide administrative support to senior management and other staff as required.
  • Maintain files of the recurrent services including utilities, phone, internet, etc.
  • Maintain office and other operational files as requested by the FHRM and/or FHRO.
  • Provide administrative support to Abuja- and Maidurguri -based staff as needed and assigned by the FHRM or FHRO.
  • Handle general inquiries and requests for information and materials via email, mail, and/or phone.
  • Retrieve, log, and sort correspondence and resumes.
  • Maintain employee telephone lists and office floor map.
  • Provide assistance with travel expense reports, photocopying, ordering reading and learning materials, as needed.
  • Assist staff with sending documents via courier, bus, etc.
  • Serve as Abuja or Maiduguri office receptionist and point of contact for greeting and directing visitors.
  • Organize and set up office for meetings.
  • Book appointments and schedule meetings.
  • Book accommodation for trips to the field by CAMRIS and partner staff and beneficiaries.
  • Liaise with drivers regarding vehicles and support the LS to assign vehicles to support all movements of staff to the field based on the weekly schedule.
  • Assist with vehicle fleet coordination.
  • Monitor time and attendance of staff and other personnel functions.
  • Process leave request forms and support FHRM and FHRO to track leave accrued and taken.
  • Process agreements for casual labor and support staff and track their start and end dates.
  • Support new employee orientation to foster positive attitude toward organizational objectives.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • High School Diploma, baccalaureate, required.
  • Minimum of one (1) years general work history is required.
  • Must have 1 year of directly related specific experience as a receptionist or in an administrative support role is required.
  • Previous administrative experience working under USAID or other donor funded regulations and policies.
  • Strong communication and interpersonal skills.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Ability to foster and maintain a spirit of unity, teamwork, cooperation, and learning.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills are required.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Two (2) year University degree in human resources, business administration, or related field is preferred.
  • Prior experience with USAID- or donor-funded projects.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Knowledge of French and/or one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).

 

 

Job Title: Finance and Human Resources Manager
Location:
 Abuja, Nigeria
Type: Regular Full-Time

Overview

  • CAMRIS seeks to engage a highly qualified and motivated team to implement the anticipated USAID Office of Transition Initiatives (USAID/OTI) Nigeria and Lake Chad Basin (NLCB) program.
  • The 43-month program will support locally driven efforts to strengthen stability in Lake Chad Basin countries.  All positions require a willingness to travel throughout Nigeria, including the northeast.
  • Women are strongly encouraged to apply.

Job Description

  • Working under the direction of the Senior Operations Manager/Deputy Chief of Party (SOM/DCOP), the Finance & Human Resources Manager (FHRM) will supervise all financial and human resources management aspects of the Nigeria & Lake Chad Basin (NLCB) Program in compliance with CAMRIS policies and procedures and USAID regulations.
  • The FHRM’s tasks include preparation and tracking of budgets, budget projections, timely payments to vendors and consultants, daily recording of all expenses, weekly financial reporting to CAMRIS home office, revision and checking of monthly invoices prior to their submission to USAID, preparation of VAT and Duty reimbursement and/or exoneration requests.
  • The FHRM will be responsible for developing and implementing finance and Human Resource (HR) procedures ensuring these are in compliance with CAMRIS policies and USAID regulations.
  • The FHRM will provide finance and HR training and guidance to CAMRIS staff and partners.
  • The FHRM is responsible for the transparent and competitive recruitment, hiring, and retention of qualified personnel for the NLCB program, in accordance with local labor law.
  • The FHRM oversees finance, local staff HR, and administration policies and procedures, including recruitment, wage and salary administration, training, employee relations, and benefits in accordance with CAMRIS and USAID policies and procedures and consistent with local laws.
  • S/he will provide recommendations to the SOM/DCOP and Chief of Party (COP) about how to improve finance & HR policies to meet the program’s requirements.
  • Additionally, s/he is responsible for supervising, training, mentoring, and evaluating the performance of the FHRO, FHRS, FA, and AAR.
  • This position will be based in the Abuja, Nigeria office, with program activities expected to be carried out throughout northeastern Nigeria and in other Lake Chad Basin (LCB) countries.
  • Travel to the field and satellite offices in Maiduguri, Damaturu, and other areas of the Northeast as well as other LCB countries will be required.

Responsibilities

  • Manage all accounting, financial, HR, and administrative management systems across CAMRIS offices for the NLCB program.
  • Manage finance and HR personnel and all local staff payroll procedures.
  • Supervise, train, and mentor staff according to identified needs.
  • Implement CAMRIS performance monitoring system for all finance and HR staff and establish clear performance standards and expectations.
  • Interpret and provide guidance and instruction to subordinates/peers on finance and HR processes, policies, workflow, and help finance and HR staff prioritize tasks.

Finance & Accounting:

  • Develop and put in place written guidelines and systems for efficient and effective accounting and payment processes.
  • Ensure all check payments, electronic funds transfers, advances, petty-cash and Mobile Money advances and transactions are entered accurately into CAMRIS’s accounting system.
  • Ensure timely payment of all invoices, bills, and collections; analyze and reconcile accounts; and coordinate field office requests for funds with CAMRIS home office.
  • Review and approve all disbursement/payment vouchers, including a thorough review of all supporting documents to ensure the goods are services being paid are adequately documented, approval thresholds are being followed, and procurement documentation, if required, is attached.
  • Participate in installing and maintaining the Cloud-based accounting systems, procedures, and record keeping for all NLCB offices.
  • Establish and maintain accounting records for all goods and services paid for and ensure strong internal review and controls are in place and being followed by the CAMRIS team.
  • Manage all financial management systems, guides and forms in use to ensure compliance with relevant CAMRIS policies and procedures and USAID regulations.
  • Track expenditure and payments for the procurement of goods and services, subcontracts, accounts payable, and recurrent bills.
  • Produce weekly field office expense report in compliance with relevant CAMRIS policies, procedures, and formats.
  • Prepare monthly bank reconciliations and follow-up and track all un-cleared checks.
  • Ensure that there is adequate liquidity at all times to support timely payment of all program- and operations- expenses and prepare and submit funds requests in a timely manner to prevent any disruptions in activities or operations.
  • Ensure that the project meets all USAID/OTI contractual requirements and ensure compliance with CAMRIS policies and procedures.
  • Provide financial oversight, including the maintenance and monitoring of the NLCB program budget.
  • Liaise with CAMRIS field and home offices regarding all financial matters and support internal or external audits.
  • Process electronic funds transfer/check requests for payments to vendors in compliance with CAMRIS policies and procedures and USAID regulations.
  • Participate in ongoing analysis, forecasting, and review of project expenses.
  • Track the transfer of funds between CAMRIS home office and the field offices and manage accounting and finance records of in-country expenses, including developing tracking and monitoring all financial aspects of NLCB program activities.
  • Prepare monthly reports on the financial status of NLCB program expenses, budget versus actual expenditure analysis, and monthly expenditure forecast for review and approval by CAMRIS home office.
  • Provide SOM/DCOP and COP with updates on financial management of the NLCB program.
  • Provide financial management and training on CAMRIS accounting system for NLCB staff.
  • Provide training and guidance to grantees, local partners, and beneficiaries, as needed.
  • Review and approve the financial close-out of program activities, and verify documentation and information is complete.
  • Provide advice and guidance to Activity Management Teams (AMT) and senior management staff on the financial management aspects of the program and any financial implications of the implementation of existing or contemplated activities.
  • Assure that invoicing and financial reporting procedures conform to CAMRIS home office systems and are understood by all CAMRIS employees and consultants, grantees, short-term technical assistance consultants, sub-contractors, service providers, and vendors.
  • Participate with AMTs and senior management staff in the review and monitoring of activity implementation, to assess whether financial management of activities is efficient, effective, and supports the achievement of program and activity objectives.
  • Assure confidentiality of information about the program and finances.
  • Share and train staff and partners, as required, on USAID and CAMRIS policies, procedures, and forms.
  • Supervise and oversee finance and HR staff based in the Abuja, field, and satellite offices.
  • Participate in the recruitment and hiring processes for finance and HR staff as required.
  • Request and review monthly invoice prior to CAMRIS submission to USAID. Discuss any unclear postings with SOM/DCOP, COP, and/or CAMRIS home office.
  • Prepare monthly VAT reports, if VAT is paid on goods and/or services procured. As required, submit VAT invoices to US Mission  and liaise regularly with USAID to track pending VAT reimbursement from host government.
  • Support SOM/DCOP, COP, and CAMRIS home office staff to update budget versus actual expenditure and forward cost projection tracker.
  • Provide disbursement file for all transactions charged to activities and summary for Database & GIS Specialist to upload to the USAID/OTI Database.
  • Update and circulate financial tracking spreadsheet for USAID/OTI and CAMRIS staff to compare actual activity expenditure against detailed budgets and support AMTs to analyze activity budgets at least monthly to ensure budget modifications are prepared and submitted to USAID/OTI in a timely manner.
  • Support the SMT and CAMRIS home office staff to prepare pipelines and budget modification requests, if required, for incremental funding obligations.
  • Work closely day-to-day with the SOM/DCOP and respond to any additional assignments given by the COP.

Recruitment, HR & Administration:

  • Develop and implement policies regarding human resources activities, such as recruitment, compensation, benefits, training, employee relations, and performance management.
  • Lead and manage recruitment of employees and short-term technical assistance (STTA) consultants.
  • Post job and consultancy advertisements on the NLCB website, in local media, outlets on online and physical job notice boards,
  • Organize and review CVs for advertised positions, and shortlist candidates in collaboration with SOM/DCOP, RPM, Regional Program Manager (RPM), and COP.
  • Administer exams to applicants and schedule interviews.
  • Vet candidates by doing thorough reference and background checks and reviewing and verifying documents presented to substantiate both education and salary history.
  • Support selected candidates to complete and/or correct their 1420 Employee Biographical Data form.
  • Prepare hiring memorandums to document and ensure transparent and competitive recruitment process.
  • Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and position and job classifications.
  • Analyze staffing needs, draft position descriptions, and justify position grade classification.
  • Publish employee and consultancy vacancies and oversee and lead recruitment, interviews, and selection of applicants.
  • Provide employees with information about HR policies, employee benefits, job requirements, wages, and opportunities for promotion.
  • Administer compensation, benefits (including staff care), and performance management systems.
  • Advise supervisors and staff on organizational policy matters such as equal employment opportunity and sexual harassment.
  • Plan and conduct new employee orientation, encouraging enthusiasm among staff about NLCB program and objectives.
  • Analyze training needs to design employee development, language training and health, safety, and staff care programs.
  • Serve as a link between management and employees by handling questions, interpreting contracts, and resolving work-related issues.
  • Conduct exit interviews to identify reasons for employee termination.
  • When needed, contract with vendors to provide employee services, such as background verification and health and life insurance.
  • Assist supervisors and staff to understand and effectively using the CAMRIS Performance Evaluation System.
  • Mediate conflict, grievances, and harassment cases.
  • Make decisions on HR issues in consultation with the SOM/DCOP.
  • Monitor time and attendance of staff, manage accrued leave, and process leave request forms.
  • Maintain files for all employees and Short Term Technical Assistance (STTA) consultants, and casual laborers.
  • Process and track the dates of employment and consulting agreements to ensure these do not lapse.
  • Ensure all staff record hours on their timesheets daily and submit these by deadline in accordance with CAMRIS policy.
  • Develop and cultivate a strong relationship with host country labor authorities.
  • Review and discuss any issues related to employee or STTA agreements with the SOM/DCOP, COP, and local legal counsel.
  • Induct and train new staff and STTA consultants on CAMRIS’s policies and procedures related to HR and administration.
  • Ensure that booking for short- and long-term housing and hotel accommodation is done in advance of travel and arrivals.
  • Ensure Logistics Officer dispatches drivers to the airport with a copy of the traveler’s name and flight itinerary and a sign with the name of the traveler and CAMRIS logo, if appropriate.
  • Ensure visitors receive mobile phones and sim cards with key contact numbers loaded and emergency contact information for CAMRIS and USAID/OTI staff as appropriate.
  • Coordinate with CAMRIS home office to secure USAID international travel authorization and make bookings for all international travel for CAMRIS staff, consultants, local partners, and/or beneficiaries.
  • Any other duties and tasks as needed and assigned.

Qualifications
Required Skills & Experience:

  • Four-year University Degree in Finance, Accounting, Business, or a related field required.
  • Minimum of five (5) years general work history is required.
  • Minimum of three (3) years professional experience in accounting and financial management for a USAID- or other international donor-funded program(s) or project(s) required.
  • Minimum two (2) years of supervisory experience working in complex and challenging field operational contexts.
  • Experience directly and indirectly supervising and managing staff and teams.
  • In-depth understanding of USAID’s ADS, AIDAR, and the FAR, and the regulations which apply to NLCB activities and awards.
  • In-depth knowledge of USAID’s policies and procedures in regards to financial management, financial reporting, and procurement processes, systems, and grant management.
  • Prior experience working on a program which included grants or small grants under contract, preferably in-kind grants, and focused on rural and insecure areas.
  • Demonstrated ability to solve challenging and complicated financial management and HR issues.
  • Ability to develop in-depth understanding of and willingness to comply with all CAMRIS and USAID/OTI procedures and manuals (e.g., Activity Management Guide. Activity Cycle Flowchart. Field Procurement Guide. and Operational Communications, Emergency, Information, and Physical Security Plans).
  • Experience with budgeting and cost analysis.
  • Experience with USAID project finances and budgeting or similar work for other donors/U.S. Government agencies.
  • Detail oriented, meticulous, and methodical in the approach to financial management.
  • Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
  • Sensitivity in working with multiple cultures and beliefs, and commitment to gender equity.
  • Strong ability to use and develop financial management and tracking systems.
  • Willingness and ability to travel throughout northeastern Nigeria.
  • Strong communication and interpersonal skills.
  • Demonstrated experience in community participation/engagement-type projects and violence prevention.
  • Knowledge of northeastern Nigeria and the NLCB program’s target states and communities.
  • Ability to work under pressure, efficiently handle multiple tasks, quickly find creative solutions to problems and challenges that arise, and manage stress and time in a fast-paced work and fluid operating environment.
  • Proficient with Microsoft Office software: MS Word, Excel, PowerPoint, Outlook, etc.
  • Excellent record keeping and documentation skills.
  • Prior experience working in northeastern Nigeria and/or a conflict environment.
  • Written and spoken fluency in English.
  • Ability to work both independently and as a part of a team.

Preferred Skills & Experience:

  • Prior experience with USAID- or US Government-funded projects.
  • Prior experience using cloud-based accounting applications.
  • Master’s degree in finance or accounting and chartered public accountant certification preferred.
  • Experience with a USAID program with a large and high volume small grants component preferred.
  • Proficiency in French and one or more of the local languages used in northeastern Nigeria (Hausa, Kanuri, and Fulfulde, etc.).

 

 

How To Apply
Interested and qualified candidates should:
Click here to apply