Vacant Job For Protocol Clerk at the African Development Bank Group (AfDB)
Vacant Job For Protocol Clerk at the African Development Bank Group (AfDB)

Latest Vacancies at the African Development Bank Group

We are recruiting to fill the position below:

 

 

Job Title: Senior Treasury Officer – FITR1
Reference: ADB/18/177
Location: Côte d’Ivoire
Grade: PL5
Position N°: 50066204

The Complex

  • The Vice Presidency for Finance oversees the financial management of the Bank Group. This encompasses the Bank Group’s treasury activities including borrowings from the capital markets and investment activities; controllership functions including financial reporting and loan administration; strategic resource mobilization and the strengthening of the non-statutory financial resources and instruments; the overall asset/liability management (ALM) for the Bank Group.

The Hiring Department/Division

  • The Treasury department is responsible for raising funds from the capital markets, managing and investing the Bank Group’s liquidity and shareholders’ funds, processing and settling all financial transactions and managing the institution’s banking relationships.
  • The role of the Capital Markets and Financial Operations Division is to: (1) Raise cost-effective resources from the capital markets, (2) Contribute to the Capital Increase process and administer the subscriptions of shareholders to the capital of the African Development Bank and (3) Contribute to the African Development Fund (ADF) replenishment negotiations and administer the subscriptions of donors to the ADF and Multilateral Debt Relief Initiative (MDRI).

The Position
Under the supervision of the Division Manager, Capital Markets & Subscriptions, the Senior Treasury Officer will :

  • Ensure that the Bank’s strategy is implemented and that funding and hedging activities are effective and in line with the Division’s processes: Carefully monitor assigned capital markets to source funding opportunities, ensure that pricing is assessed and commensurate with the Bank’s objectives, execute transactions in line with the Bank’s ALM strategy and policies, follow up on relevant documentation, due diligence and report on trades. Monitor and report the secondary market performance of the Bank’s bond issues. Contribute to working groups’ discussions. Lead or participate in roadshows.
  • Ensure that the borrowing process is smooth: Prepare a well-written and structured annual borrowing program for board approval in line with the Bank’s requirements, ensure that consents are obtained for markets where funding opportunities exist, ensure that all transactions are immediately reported in the division’s internal dashboard (borrowing model). Track and report the secondary market performance, flows and turnover of the Bank’s bonds.
  • Ensure that the Bank’s borrowing documents (Global Debt Issuance Facility, General Information Statement), listing and SEC filing, among others, are completed and coordinate the 10b-5 due diligence exercise and any other relevant documentation process.
  • Ensure an effective and quality investor relations program: Organize dealer days, prepare the annual roadshow program identifying investors to target and identify events that should be attended. Build and update a relevant and comprehensive database of investors. Ensure that the Bank’s websites, including the green bond page and Japanese website are continuously updated.
  • Manage subscriptions to the capital of the Bank and replenishments of ADF and MDRI: Administer the subscription process requesting, monitoring and reporting on subscriptions, payments and encashments. Prepare the relevant voting powers documents. Contribute to capital increases, replenishment or voting discussions. Administer all financial aspects of subscriptions.
  • Manage the download/publishing of currency exchange rates vs the UA (the Bank’s reporting currency), and prepare and execute the administrative hedge of the Bank.
  • Prepare documents for technical discussions with credit and ESG rating agencies.
  • Prepare the annual Financial Presentation of the Bank to be presented to stakeholders.

Duties and Responsibilities
The Senior Treasury Officer will carry out or contribute to completing the following functions:

Funding and hedging activities:

  • Identify and source attractive funding opportunities by monitoring primary market activity, utilizing cross-currency (swap) calculators, maintaining a good working relationship with dealers, being aware of market trends and developments, etc.
  • Ensure that the pricing of any new borrowing transaction is in line with the objectives and strategy of the division and mitigate any cost of carry by liaising with the Bank’s ALM and investment divisions.
  • Ensure the seamless execution of funding transactions by being alert to market conditions, economic and issuance calendars, keeping informed of investors’ preferences, ensuring that sufficient credit limits exist for settling and swapping transactions, etc.
  • Monitor the secondary performance of the Bank’s bond issuances by following market-making action and flow on electronic platforms, being aware of weekly pricing indications received from dealers, information on secondary market flows, and by maintaining a good dialogue with dealers in the Bank’s bond issues.
  • Monitor economic and capital markets rules and regulations in assigned markets to ensure the smooth implementation of the borrowing program.
  • Lead or participate in investor roadshows and prepare and/or update a comprehensive, accurate, high quality and well-designed investor presentation.

Borrowing process:

  • Ensure that the Bank is able to borrow in assigned markets by keeping abreast of all regulatory developments, ensuring bond issuance documentation is current and up-to-date, maintaining a good and frequent dialogue with relevant major investment banks present, undertake regular investor work in order to ensure that the Bank is an approved and sought after investment proposition.
  • Facilitate the borrowing process by preparing an open mandate when warranted and regularly update the funding grid.
  • Facilitate analysis, tracking and reporting of: (1) borrowing transactions, by updating the borrowing database and internal league tables; (2) benchmarks, through the preparation of the daily market monitor by tracking secondary market performance using dealers’ traders data, as well as Bloomberg and Tradeweb and other relevant platforms; (3) bond flows and turnover per dealer to assess liquidity of bonds and engagement of dealers, and facilitate discussions with investors.
  • Report on transactions to senior management by preparing the weekly market monitor of the division, ALCO and Board reports.
  • Prepare the annual borrowing program of the Bank for approval by the Board of Directors to allow the Bank to raise resources from the markets and meet its funding objectives.

Borrowing documentation:

  • Ensure that the Bank’s borrowing documents (Global Debt Issuance Facility, General Information Statement), listing and SEC filing, among others, are up-to-date and coordinate the 10b-5 due diligence exercise and any other relevant documentation process.
  • Review and validate all documents necessary to the execution of each borrowing transaction, including bond and swap term sheets, pricing supplements, and dealer accession letters, swap confirmations, etc.

Markets relations:

  • Support an effective investors relations program: Identify and advise on investors to target for roadshows or conference calls to ensure the success of bond issues: Collect investor feedback on AfDB trades, tracking their participation in peers’ transactions and collating information received through back-to-office reports and discussions with dealers. Maintain an efficient database of information.
  • Contribute to the deepening of the Bank’s investor base by preparing a short quarterly newsletter to investors, providing updates on funding program and key developments.
  • Review the Investor Presentation prepared/updated by the funding team to ensure that data is correct and that information conveyed is in line with investors’ interests. Update the Bank’s relevant webpages (Regular, Japanese and Green) to ensure that they respond to the needs of investors and raise the profile of the Bank with investors.
  • Enhance the visibility and positioning of the Bank by leading the preparation of the Bank’s financial presentation.

Subscriptions to AfDB capital, ADF replenishments and  MDRI compensation:

  • Assist and advise senior management in shareholder discussions related to capital increases, ADF replenishments, votes and compensation schemes by providing guidance and preparing the relevant technical papers (financing framework, electoral votes, share transfer rules) and contributing to relevant discussions.
  • Contribute to establishing an effective management of the subscriptions process by (1) ensuring that all relevant subscriptions resolutions are implemented and the procedure manual is followed and up-to-date; (2) request, monitor, acknowledge and record subscriptions, payments and encashments. Manage arrears in line with guidelines.
  • Manage relationships with shareholders by reporting on subscriptions through the preparation of the relevant voting powers, and promptly responding to queries from shareholders and internal clients. Provide relevant information to credit rating agencies and briefs to management as and when required. Manage the entry of shareholders to AfDB and ADF.
  • Ensure that the subscriptions system is continuously improved and its data updated on a continuous basis.

Rating reviews:

  • Effectively contribute to the credit rating review discussions by preparing presentation material and data for the Bank’s funding and subscriptions activities, ensuring that rating agencies criteria are met.
  • Engage with Environment, Social and Governance (ESG) rating agencies to ensure that the Bank gets the best rating possible on its rating activities, and initiate steps to reinforce the Bank’s ESG rating.

Participation in working groups:

  • Attend any assigned working group and actively participate by reviewing and providing documents presented for discussion and clearance.

Exchange rates management:

  • Ensure that Bank Group administrative budget is hedged against currency fluctuations by preparing and implementing the Bank’s administrative hedge.
  • Ensure that exchange rates are made available on the Bank’s systems on a daily basis by supervising the currency downloads while providing guidance on the improvement of the system.

Selection Criteria
Including desirable skills, knowledge and experience:

  • Hold at least a Master’s degree in Finance, Business Administration, Economics, Statistics or related quantitative discipline
  • Professional certification such as Chartered Financial Analyst (CFA, ICMA, FRM) is an advantage
  • Have a minimum of five (5) years of professional experience in the International Capital Markets, with special emphasis on bond issuance. Have practical experience of managing global bonds and/or public bonds issuance process, and using derivatives for hedging purposes
  • Very strong working knowledge of derivative products
  • A sound working knowledge of the operation of the organisation as a business and the role of its organisational unit
  • Ability to develop practical and timely solutions
  • Possess and apply knowledge and expertise in appropriate depth
  • A good understanding of clients, markets and needs
  • Innovation, creativity and strong problem solving ability
  • Client orientation
  • Strong team work & relationship management
  • Ability to work effectively and accurately in a frequently stressful environment
  • Command of standard computer software applications such as Word, Excel, PowerPoint
  • Knowledge of Bloomberg, Summit/Numerix would be an advantage
  • Ability to communicate effectively (written and oral) in English and/or French, preferably with a working knowledge of the other language

 

 

Job Title: Ombudsman – SNOM
Reference: ADB/18/016
Location: Côte d’Ivoire
Grade: PL3
Position No: 50067163

The Complex
The Senior Vice-Presidency is responsible for supporting the President in the day-to-day management of the Bank Group to achieve its strategic objective and drive performance culture that will align all processes and systems to deliver high impact results. The Senior Vice-Presidency will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions. The Senior Vice-Presidency will lead senior management discussions, decision-making processes and the implementation of key Board and Management decisions.​

The Hiring Department

  • The Office of Ombudsman and Mediator is a Statutory Body of the Bank established by a Board Resolution in 1992. Its role is to facilitate conflict resolution, using mediation and conciliation or other appropriate means for the primary objective of settling grievances on employment matters between staff members and the bank. The Office assists Management efforts to improve the working conditions as well as the quality of human and professional relationships at all levels in the Bank.
  • As part of the Internal Recourse Mechanism, the Office of Ombudsman and Mediator is a designated neutral responsible for impartial, confidential, independent and informal assistance in all staff grievances and complaints related to work place issues. The Office of Ombudsman and Mediator is also responsible for advising on shortcomings and recommending to Management solutions in employment policies, procedures and practices.

The Position
The Ombudsman directly reports to the Ombudsman/ Head of Unit and is required to:

  • Support the Ombudsman by providing conflict management services to staff members
  • Travel to country offices to provide training or respond to conflict situations, as required.
  • Inform, and where necessary guide, parties in potential or active disputes about the informal resolution process and assist them to initiate it.
  • Facilitate informal resolution of workplace conflicts helping all parties to explore options and engage in a voluntary and confidential process, acting as a neutral third-party, facilitate and help conflicting parties to discuss issues and negotiate an agreement.
  • Assist in the development of the annual work plans, objectives, deliverables and deliverables.

Duties and Responsibilities

Major Accountabilities of the Function:

  • Assist in managing the Values Promotion Program including their case log and newsletter.
  • Advise management on employee work related grievances.
  • Develop reports with comments and recommendations on any shortcoming identified in employment policies procedures and practices in the Bank.
  • Consider employment related grievances of a staff member including matters pertaining to administration of benefits as well as professional concerns and staff relations.
  • Provide advise on any personnel matter or issue referred by Management.
  • Research and provide facilitated solutions that reduce cost associated with formal resolution of employee work related grievances.
  • Review policies, practices and procedures as is necessary to identify and scope areas for improvement in the informal conciliation and mediation process.
  • Supplement and collaborate with other Bank Internal Recourse Mechanism in place to improve the working conditions as well as the quality and human professional relations at all levels in the Bank.

Detailed Activities in Relation with the Accountabilities of the Function
Contributing to the Development of the SVP Complex Policies and programs:

  • Participate and contribute at the Complex Management Team (CMT)
  • Submit reports and make recommendations to Management and the Responsible Organization Unit.
  • Submit quarterly reports to the SVP through the OMBU on systemic issues affecting the Bank.
  • Assist in identifying systemic issues encountered during informal conflict resolution and make proposals towards relevant actions to be taken.
  • Assist in developing and elaborate programs that help improve the working conditions as well as the working environment for the common benefit of the Bank.

Facilitation of Conflict Resolution:

  • Manage employee work related grievances independently, neutrally, impartially, informally and confidentially to assist place the problem in perceptive.
  • Conduct informal fact finding and gathering of background information that might be helpful to understand the overall context of the issue.
  • Inform, and where necessary guide, parties in potential or active disputes about the informal resolution process and assist them to initiate it.
  • Facilitate informal resolution of workplace conflicts helping all parties to explore options and engage in a voluntary and confidential process, acting as a neutral third-party, facilitate and help conflicting parties to discuss issues and negotiate an agreement.
  • Perform research and analysis and prepare opinions, studies, briefs, reports and correspondence.
  • Work collaboratively with relevant actors in the various offices to achieve informal resolution to employment related problems raised by the parties when requested.
  • Develop relationships with visitors and advise on all aspects of the informal resolution by telephone or meetings with parties.
  • Contribute to the production of an Annual Activity Report on the Office.

Mediation Services:

  • Draw up the Memorandum of Agreement to be signed by the parties prior to the commencement of the process.
  • Maintain neutrality and impartiality towards all parties and confidentiality within the process, gather information as appropriate, and help parties identify and understand issues and interests, explore options, and generate solutions to which all parties agree.
  • Where required, assist in following up with the parties after resolution to receive feedback and to advise clients of further services.
  • Draw up a Record of Settlement if the parties reach an agreement

The VPC Program:

  • Assist in the process for the selection, vetting and training of the VPC.
  • Support the VPC by providing conflict management services to staff members in the country and regional offices and travel to field offices to provide training or respond to conflict situations, as required.
  • Inform, and where necessary guide, the VPCs and parties in potential or active disputes about the informal resolution process and assist them to initiate it.
  • Facilitate informal resolution of workplace conflicts helping the VPC formulate options and engage in a voluntary and confidential process, acting as a neutral third-party, facilitate and help conflicting parties to discuss issues and negotiate an agreement.

Advocacy and Advisory Services:

  • Assist  develop and deliver outreach and learning activities on informal resolution and conflict management to help all staff in the Bank to efficiently utilize services of the OMBU.
  • Work collaboratively with relevant actors in the various offices to achieve informal resolution to employment related problems raised by the parties when requested.
  • Offer creative and expert advice on the best service or dispute resolution technique to meet the needs and requirements of parties to a dispute.
  • Participate in the development of surveys, review survey results and provide reports, as necessary.
  • Act as an early warning trigger in alerting senior management to potential organisational risks as a result of a conflict related issue.

Selection Criteria
Including desirable skills, knowledge and experience:

  • Hold at least a Master’s degree or its equivalent in Alternative Dispute Resolution, Administration, Human Resources Management, Law, Social Sciences or related area.
  • Training in mediation, conciliation or negotiations is desirable.
  • A minimum of seven (7) years of progressively responsible experience at the international level in legal, managerial or dispute resolution or related field, at least three years of which should be in a management or leadership role.
  • Experience in conflict management and different approaches to informal resolution are desirable.
  • Experience working within the private sector is highly desirable.
  • Knowledge of alternative dispute and conflict resolution systems.
  • Knowledge of the International organizational structure rules and policies.
  • Ability to prepare reports, formulate positions on systemic issues, articulate options concisely conveying maximum necessary information.
  • Professionalism: Ability to establish and maintain confidentiality.
  • Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
  • Team working and relations: Ability to develop and maintain high level relationship with senior management, peers and subordinates with high level of integrity.
  • Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
  • Capacity to absorb relevant information for effective decision making.
  • Capacity to apply sound judgement, considering positive and negative impacts of decisions prior to making them.
  • Ability to make decisions based on the bigger picture, i.e. with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information.
  • Ability to apply critical thinking in order to make tough decisions when necessary.
  • Serves as a role model that other people want to follow.
  • Establishes and maintains relationships with a broad range of people to understand needs and gain support.
  • Anticipates and resolves conflicts by pursuing mutually agreeable solutions.
  • Shows the courage to take unpopular stands.
  • Ability to communicate effectively (written and oral) in both the English or French languages.
  • Competence with standard MS Office Software.
  • SAP experience is a plus/would be advantageous.

 

 


How to Apply 

Interested and qualified candidates should:
Click here to apply

 

Application Deadline 11th October, 2018.

 

Note

  • This position is classified international status and attracts international terms and conditions of employment.
  • In order to achieve the required diversity on the team, this position is open to female candidates only.