Vacancies at Alliance for a Green Revolution in Africa (AGRA)

To support this transformation from a country perspective, AGRA is seeking to recruit an experienced and exceptional individual below:

 

 

Job Title: Program Coordinator
Job Reference PC/NR/11/2018
Location: Abuja, Nigeria

The Position

  • Reporting to the Country Manager, the Program Coordinator will be responsible for the coordination and management of events, travel, and documents related to programs, reports, and grant-making within a county and region.
  • He/She will assist Country Managers and Program Officers in the planning, communications, reporting, event and partner management date capture, analysis, and refinement of project proposals and grant memos in order to support and facilitate successful country operations and impacts. Further, the PC assists with pipeline development and coordination, including procurement, contracts and grant documents which should be well-prepared in advance of submission to the Procurement and Grants Unit and the Grants Committee, as well as follow up on grantee reports.
  • The Program Coordinator will also assist the Program Officers with regard to internal and external partner communications to ensure the running of a cohesive program, and provide regular updates on the team’s status including liaising with Communications teams.

Key Duties and Responsibilities

  • Facilitate partner and stakeholder communications.
  • Coordinate travel and events for country teams.
  • Ensure AGRA branding, signage, as well as relevant administrative procedures
  • Assist In procurement documentation and linkages amongst country teams and standard procedures.
  • Respond to inquiries and screen, direct, and follow through on all program enquiries as appropriate.
  • Assist the County Manager in the preparation and tracking of pipelines and budgets.
  • Monitor the development of grants and assist in their formulation from the point of initial, draft submission to final approval by the Grants Committee and Grantee signatures.
  • Review and assist in the correction, as needed, of project proposals for clarity of purpose and all matters related to implementation, budgeting, and results indicators.
  • Follow-up with grantees to send reports due in a timely-manner and ensure reports are approved to Grants Unit as necessary.
  • Review grantee achievements against targets and work with relevant Program Officer and grantee to the reports in case of any consistencies,
  • Review indicator Performance Tracking Tables (IPTTs) and use the data to prepare quarterly Dashboards and the Data explorer, and AGRA Management Information Systems (AMIS).
  • Track audits and follow up with Program Officers.
  • Track grantee no-cost extension and modifications and forward to Program Officer and Grants Unit.
  • Assist the Country team in preparation of reports, board reports, AGRA annual and quarterly reports.
  • Assist in capturing programmatic progress, successes, case studies, tweets, and other communications requirements through photographs, videos and articles,

Key Qualifications and Experience Required

  • Bachelor’s degree in Business or Social Sciences.
  • A Master’s degree will be an advantage.
  • A minimum of 5 years experience in a similar role.
  • Computer proficiency and familiarity with a range of software applications including word processing, spreadsheets and databases.
  • Fluency in English language is essential
  • Good working knowledge of agriculture, markets, systems, development, or economics.
  • Experience managing complex initiatives with proven ability to develop high impact partnerships.
  • Experience in working with similar organizations or institutions will be an added advantage.
  • Analytical, excellent data mining ability.
  • Strong ability to influence positively both upwards and downwards across cultures and organizations
  • Proven coordination ability to influence teams to achieve their best within tight resources.
  • Familiarity with both the government and private sector policies and structures.
  • Results and detail orientated with a very hands-on approach.
  • Excellent organizational, problem solving, and communications skills.
  • Intelligent, motivated self-starter with strong interpersonal skills and work ethic

Remuneration
An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the successful candidate.

 

 

Job Title: Driver & Administrative Assistant
Job Reference DA/NR/11/2018
Location: Abuja, Nigeria

The Position

  • The position is only open to Nigeria nationals and will be based in Abuja, Nigeria.
  • The Driver and Administrative Assistant is responsible for providing driving and administrative duties to assigned staff/guests of AGRA.
  • S/he ensures highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol, communications and security issues.
  • The Driver and Administrative Assistant will also demonstrate a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.
  • S/he monitors the movement of personnel and deliveries, and also oversees the maintenance of AGRA office vehicles.
  • S/he assists in delivering a quality service through translation, logistics support, and team assistance as required.

Key Duties and Responsibilities

  • Drive the vehicle assigned by AGRA for the transportation of staff, AGRA guests and other authorized personnel.
  • Ensure vehicle is kept in good running condition and clean at all times through addressing minor repairs, making arrangements for major repairs, timely changes of oil, check of tires, brakes, water levels and car washing, vacuuming, dusting.
  • Meet official and high ranking personnel at the airport and facilitate immigration and customs formalities, as required, with signage.
  • Log official trips, daily mileage, gas consumption, oil changes, greasing, etc
  • Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc, and perform minor repairs and arrange for other repairs.
  • Deliver and collect mail, invitations, documents, supplies, bills or payments and other items as required.
  • Ensure that all steps required by traffic rules and regulations are taken and adhered to, in case of involvement in an accident.
  • Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
  • Keep track of insurance and other tax formalities.
  • Inform the Country Manager and Program Coordinator of any repairs required in a timely fashion.
  • Ensure that the vehicles are kept clean and in good working order at all times.
  • Prepare of job cards, inspecting of vehicles and ensuring all vehicles are fully equipped with tools, first aid kits.
  • Maintenance of Vehicles Support in the planning and monitoring of vehicle maintenance based on the vehicle producer’s recommendations.
  • Support in planning, coordination of road travel and logistics.
  • Communicate quickly and effectively with passengers and Program Coordinator and Country Manager.
  • Translate as needed and required in field and site visits.
  • Take photos of programming and events.
  • Assist with branding, logistics and organization of AGRA and select partner events.
  • Ensure additional duties and responsibilities assigned are effectively performed.

Key Qualifications and Experience Required

  • At least 8 years driving experience.
  • At least 5 years’ experience driving business executives or leaders.
  • Ability to perform a variety of administrative, logistics and routine tasks and duties
  • Ability to review data, identify and adjust discrepancies.
  • Ability to handle a large volume of work possibly under time constraints
  • Good knowledge of administrative rules and regulations.
  • Ability to operate and maintain a variety of computers, business machines and office equipment in order to provide efficient delivery of service.
  • Ability to organize and complete multiple tasks by establishing priorities.
  • Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair.
  • Demonstrates excellent knowledge of protocol.
  • Demonstrates excellent knowledge of security systems, organizations and issues.
  • Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases.
  • Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative.
  • Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy.
  • Ability to produce accurate and well documented records conforming to the required standard.
  • Planning, Organizing and Multi-Tasking.
  • Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships.
  • Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs.
  • Establishes, builds and maintains effective working relationships with staff and clients.

Remuneration
An attractive remuneration package commensurate with the responsibilities of the position will be negotiated with the successful candidate.

 

 


How to Apply

Interested and qualified candidates should submit their Application with a detailed CV (including their e-mail and telephone contacts) to: [email protected] Please quote the job reference number in the subject line of the application e-mail.

 

Application Deadline 20th December, 2018.

 

Note: Only shortlisted candidates will be contacted.