Recruitment For Graduate Warehouse Assistant at the International Medical Corps
Recruitment For Graduate Warehouse Assistant at the International Medical Corps

NGO Job Vacancies at the International Medical Corps

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

We are recruiting to fill the position below:

 

 

Job Title: Warehouse Assistant
Location:
 Damboa, Borno
Slot: 2 Openings

Job Summary

  • Reporting directly to Warehouse and Supply Chain Officer, Warehouse Assistants perform number of duties aimed at ensuring that the operations of a warehouse are run smoothly on a daily basis.
  • Their work includes assisting Warehouse Officers and manager in making sure that the flow of goods/food in and out of the warehouse is handled effectively.
  • They control the flow of stock, monitor the coming in and going out of food/goods and handle stock records within a warehouse environment.

Main Responsibilities

  • Take orders from Warehouse Officer or Managers on a daily basis and review them thoroughly
  • Ensure proper loading and unloading of food onto or from the trucks
  • Ensure that correct quantity has been received by comparing received goods/food quantities with information on the work order/packing list
  • Identify any damaged or missing food/goods cartons and record pertinent information
  • Ensure that delivery forms are signed only upon satisfaction of completed order
  • Move received goods to appropriate storage areas and ensure bin cards are prepared or updated and put accordingly.
  • Make sure that all goods are labelled properly using appropriate lot and item numbers
  • Allocate storage space for food items based on their types and sizes and expiry dates
  • Isolate and report any broken or damaged food items/goods at the time of order picking
  • Ensure that information of picked goods is recorded in logbook and submitted to the commodity Warehouse Officer or Manager
  • Identify stock that is not being utilized and report to warehouse officer.
  • Carry out physical inventory of all items in stock on weekly, monthly basis and anytime upon request or convenience.
  • Pay attention to use-by dates of food and medicine, ensuring proper stock rotation.
  • Advise Warehouse Officer whenever expiry dates are approaching (within 2 months).
  • Identify stock that is not being utilized and report to warehouse officer.
  • Establish and maintain meaningful relationships with WFP food transporters to ensure smooth working environment
  • Maintain stable temperature conditions within the warehouse especially where perishable food items are concerned
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to IMC and to not jeopardize its humanitarian mission in Nigeria.
  • Check daily that the store is clean, organized and is regularly ventilated o Arrange stocks in such a way that they are easy to count, and aisles are accessible
  • Check daily and record the temperature and humidity of the medical and RUTF stores
  • Remove/ separate infected products and inform in writing the Warehouse Officer.
  • Separate foodstuffs from other stock and pay special attention to dangerous goods.
  • Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities.
  • Plan for disposal of expired/ infected products in collaboration with the Warehouse officer and program teams.

Communication and Teamwork:

  • Ensure good communication with peers and donor’s representatives including Transporters
  • Facilitate harmonious working relationship with partners, beneficiaries and other stakeholders.
  • Report problems encountered in the warehouse or within the team to the Supervisor
  • Propose solution to solve any problem faced and report them to the Supervisor o Participate actively in regular staff and program meetings
  • Prepare weekly team’s work schedule and submit to the Emergency Program Coordinator.

Prevention of Sexual Exploitation and Abuse:

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.
  • Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Qualifications and Experience

  • A Degree or HND in a relevant Business field is desired
  • At least 1 year of experience in large scale Logistics operation, Manufacturing and or food assistance distribution.
  • Strong organizational skills and discipline to follow outlined procedures; ability to interact effectively with international and national personnel.
  • Excellent oral and written English skills. High computer skills on MS Office (Excel, Words. Outlook) programs.
  • A demonstrated ability to multi-task and process information into action as to not delay program activities.
  • A clear understanding of procurement ethics and donor compliance is essential.
  • Willingness to travel throughout the project areas in Borno State is required.
  • Must read and understand and demonstrate willingness and ability to follow guidelines.
  • Capacity to work under stressful situations and Strong organizational and time management skills and capacity to coordinate work across multiple departments and sites.
  • Experience living in remote or isolated work stations, or insecure locations.

Success Factors:

  • Conscientious with as excellent sense of judgment
  • Ability to work simultaneously on multiple tasks.
  • Willingness and ability to work effectively with a wide variety of people.
  • Ability to work as part of a team and coordinate with project personnel.
  • Literate and strong organizational skills.

Ethical Conduct for IMC staffs:

  • The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts.
  • No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported/ by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award.
  • IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreement.
  • These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

 

 

Job Title: Warehouse Officer
Locations:
 Maiduguri & Damboa, Borno

Job Summary

  • The Warehouse Officer will work within the Logistics department of Operational Support structure, committed to provide reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries
  • She/he will ensure smooth operations of IMC warehouses and directly manage the receipt, dispatch and inventory keeping of all food and goods that enter the storage facilities through implementing IMC and donor’s Warehousing procedures that all food and inventories will be accounted for in accordance to IMC and donor requirements.

Supervisory Responsibility:

  • Warehouse Assistants and Daily labourers based in Maiduguri and Damboa field sites

Main Responsibilities

  • Daily coordination of IMC – WFP logistical, warehouse activities; timely delivery of food and supplies to respective distribution points/sites with the coordination of food distribution monitors and project department as well as IMC transport pool.
  • Has a full understanding of standard warehouse policies and reports.
  • Maintain the food distribution data and inventory and prepare reports on daily basis for submission to the commodity Warehouse Manager;
  • Travel to field sites to deliver and or receive and inspect goods delivered directly to the field;
  • Interacts with WFP transporters and staff in the receiving and inspection of goods – receives, delivery notices, packing lists and issues GRNs.
  • Receives the food and goods as per the description on the packing list and per letter of Understanding with WFP. Inspects food and goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order;
  • Dispatches food and goods from the warehouse using appropriate IMC warehouse established procedures, Goods Issue Order, Waybills and update Stock Records accordingly.
  • With the Warehouse Manager, prepare report of monthly stocks, end of grant stocks, fiscal year physical counts and other physical counts, as instructed by supervisor.
  • Ensure warehouse best practices are undertaken; display of bin cards on each item in the warehouse; stock verifications on (expiry dates), FIFO/FEFO, generate the commodities movement way bills and gate passes etc.
  • Maintain physical and electronic copies of inventory, as per formats and forms provided in the Warehouse Manual;
  • Coordinate with the Fleet Officer for transportation and arrangement for food timely dispatches
  • Ensure proper warehouse control measures are instituted such as; the commodities movement way bills, gate passes and visitors logbooks, spot checks etc.

Conduct himself/herself both professionally and personally in such a manner as to bring credit to IMC and to not jeopardize its humanitarian mission in Nigeria:

  • Should be actively supporting and promoting safe work practices
  • Contribute to a positive working environment.

Communication and Teamwork:

  • Ensure good communication with the direct reports, other IMC staff and donor’s representatives
  • Develop and maintain positive working relationships with partners, beneficiaries and other stakeholders.
  • Report problems encountered in the warehouse or within the team to the Supervisor o Propose solution to solve any problem faced and report them to the Supervisor
  • Participate actively in regular staff and program meetings.
  • Prepare weekly team’s work schedule and submit to the Warehouse Manager.

Prevention of Sexual Exploitation and Abuse:

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.

Compliance & Ethics:

  • Promotes and encourages a culture of compliance and ethics throughout International Medical Corps
  • As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Qualifications and Experience

  • A Degree in a relevant Business field is desired
  • Professional Qualification in supply chain Management is an added advantage
  • At least two (2) years of experience in large scale logistics operation in manufacturing and/or food assistance distribution outfit.
  • Experience in North East Nigeria is an added advantage.

Required Skills:

  • Strong organizational skills and discipline to follow outlined procedures
  • Ability to interact effectively with international and national personnel.
  • Excellent oral and written English skills.
  • High computer skills on MS Office (Excel, Words, Outlook) programs.
  • A demonstrated ability to multi-task and process information into action as to not delay program activities. o A clear understanding of procurement ethics and donor compliance is essential.
  • Willingness to travel throughout the project areas in Borno state is required.
  • Must have the ability to read, understand and demonstrate willingness to follow guidelines.
  • Good knowledge and experience with different data entry management software within a humanitarian organization,
  • Good human relations and diplomacy. Analytical and capacity to organize work and team, to work under stressful situations
  • Strong organizational and time management skills and capacity to coordinate work across multiple departments and sites.
  • Experience living in remote or isolated work stations, or insecure locations.

Success Factors:

  • Conscientious with as excellent sense of judgment
  • Ability to work simultaneously on multiple tasks.
  • Willingness and ability to work effectively with a wide variety of people.
  • Ability to work as part of a team and coordinate with project personnel.
  • Literate and strong organizational skills.

Ethical Conduct for IMC Staffs:

  • The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts
  • No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported/ by donor funds if a real or apparent conflict of interest would be involved
  • Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award
  • IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreement
  • These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

 

 


How To Apply

Interested and qualified candidates should send their Applications which should be addressed to the “Human Resource Coordinator, International Medical Corps” via the e-mail: imcnigeriavacancy@internationalmedicalcorps.org Candidates MUST state the position and location they are applying for as the subject of the mail.

 

Application Deadline 28th January, 2019.

 

Note

  • Application Letter and Curriculum Vitae should be in a single Microsoft Word Document, otherwise applications will not be considered.
  • Only Short-listed candidates will be contacted.