Recruitment For Graduate Warehouse Assistant at the International Medical Corps
Recruitment For Graduate Warehouse Assistant at the International Medical Corps

Graduate Recruitment at The International Medical Corps

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

We are recruiting to fill the positions below:

 

 

Job Title: Procurement Officer
Location: Maiduguri, Borno
Job Summary

  • To provide quality logistic support for all IMC project sites in Nigeria and to work with other members of the logistics team to develop and implement efficient logistical support systems for International Medical Corps (IMC) in a complex operation

Main Responsibilities

  • Managing/supervising resources within defined boundaries, which includes people and assets.
  • Providing professional procurement and logistics guidance and advice to managers as related to their programs.
  • Participates in the development of procurement plans, strategy and supports operational implementation.
  • Develops solutions to diverse and complex problems within organizational policy.
  • Interprets and applies operational and specialist information in a variety of formats and from a variety of sources.
  • Flexibility to anticipate and resolve challenges within organizational or divisional parameters, with a moderate scope.
  • Contribute to and provide guidance in operational planning.
  • Ensure Health and Safety procedures are followed at all IMC sites.
  • Continue to support security risk assessments and support the development of appropriate security plans in a complex and fast-changing environment as related to logistics and procurement.

Key Responsibilities
Procurement:

  • Audit all requisitions and provide timely feedback to requesters regarding accuracy and processing status.
  • Coordinate all local and international purchases to ensure compliance with policy and international customs regulations.
  • Work closely with the Procurement Manager to identify new sources of procurement in a proactive manner or according to specific requests by comparing the country database with the regional database to identify the most cost-effective purchasing routes to meet programmes needs on time and with the specified quality.
  • Ensure that complete requisitions are addressed within 24 hours (forward to other supply centres, request for quote etc).
  • Coordinate communication with the field offices and provide technical advice on supply policies.
  • Timely follow through on purchasing schedules ensuring that the correct procedures are applied in the purchase of the goods and services and proper documentation trail is maintained.
  • Ensure the constant update of the procurement tracking sheet; report to managers on a weekly base.
  • Source for quotations, compile Comparative Bid Analysis, and award to the successful supplier. Seek relevant approvals where necessary.
  • Undertake tender process for purchases that meet the threshold following IMC guidelines.
  • Prepare and send POs to suppliers and ensure acknowledgment of receipt and confirmation on delivery dates.
  • Liaise with Warehouse Officer for the issuing of GRNs upon receipt of delivery notes and goods.
  • Follow-up on waybills with the consignee in the country to ensure that deliveries are confirmed.
  • Responsible for ensuring maintenance of accurate procurement files (both manual and electronic).
  • Manage staff under his/her supervision according to performance management principles and in line with IMC performance management procedures.
  • Contribute to the recruitment process; review and assist in the revision of relevant job description(s).
  • Willingness to travel to project sites in country to provider technical advice, support and training.
  • Any additional responsibilities as assigned by the line manager.

Contract and Supplier Management:

  • Under the Supervision of the Procurement Manager, participate in the review of all commonly procured services and goods and seek to establish Framework agreement to increase operational efficiency.
  • Maintain and update an active contract register.
  • Produce and distribute award and rejection letters.
  • Review and confirm legal requirements and negotiations for office purchase.
  • Under the guidance of the Procurement Manager, Conduct Market surveys and update and maintain an active vendor list.
  • Conduct Vendors Performance reviews periodically for cost-effectiveness and quality.
  • Participate in supplier selection ensuring that suppliers are selected taking into account both business requirements-quality, cost, delivery etc.- and ethical standards including business ethics (specifically prevention of fraud), labour and other human rights and environmental standards.

Creditors Reconciliation:

  • Manage supplier relations and reconcile any change of payment terms compared to those noted in the Contracts (i.e. due to partial supply of goods or other valid reasons).
  • Manage and ensure that the chain of custody of all supplier documents is clear, consistent and easily tracked and that supplier documents are not misplaced or lost (for example: leases, especially where houses have changed ownership; office service charges, etc.).
  • Ensure quick follow up of payments for supplies/services to manage accruals and cash flow effectively
  • Compile invoices, delivery notes, GRNs and other receipt documents and submit them to facilitate invoice processing for purchases.
  • Maintain an active register of document’s movements to other departments.

Reporting:

  • Prepare weekly status updates of orders for the whole country (procurement tracking sheet).
  • Prepare and submit monthly procurement expenditure and narrative report.
  • Prepare input for Key Performance Indicators.

Qualifications and Experience

  • A Professional degree in Business or related field
  • Professional qualification in Supply Chain Management (MCIPS, CILM or equivalent)
  • At least five years’ practical field operations experience in Logistics Management with an international NGO in emergency.
  • Proven experience in establishing and implementing logistics/procurement systems, warehouse and fleet management.
  • Good understanding of working with donor requirements (ECHO, OFDA, etc.) and prior experience in monitoring/managing budgets.
  • Excellent organizational, problem-solving and negotiation skills. The ability to remain calm while dealing with conflicting priorities/work under pressure is essential.
  • The ability to take the initiative and work independently as well work as a team player – supporting other departments is essential.
  • Excellent interpersonal and communication skills (written and oral English) and the ability to write clear, concise reports.
  • Commitment to International Medical Corps’ overall mission and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of IMC work.
  • Excellent Computer skills in Office applications including experience in working with automated Logistics Information Management Systems.
  • Able to work in remote and logistically challenging operations Nigerian National Only

Interested and qualified candidates should address and send their Applications to the “Human Resource Coordinator, International Medical Corps” via: imcnigeriavacancy@internationalmedicalcorps.org

 

 

Job Title: Logistic Assistant
Location: 
Maiduguri, Borno
Job Summary

  • To provide quality logistic support for all for International Medical Corps (IMC) project sites in Nigeria, and to work with other members of the logistics team to develop and implement efficient logistical support systems.

Dimensions:

  • Carry out tasks within approved IMC Policies and procedures
  • Complete required tasks using initiative and/or basic planning.
  • Ensure Health and Safety procedures are followed at all times.
  • May be responsible for supervising one or more temporary support staff/casual labourers, including basic planning of day-to-day work.
  • Impact team/processes on a wider scale including program teams.
  • Contribute to improvements in processes.

Main Responsibilities

  • Ensure procurement is conducted in line with IMC policies and procedures, through the IMC logistics, purchasing and supply procedures in compliance with donor requirements and regulations.
  • Review all requisitions and liaise with Senior Procurement Officer to ensure that adequate specifications and correct budget estimates are provided.
  • Working with the Senior Procurement Officer, provide timely information to the programme department on status of their procurement actions.
  • Provide information to the Warehouse team on dispatches expected and advise on any special instruction to expedite delivery to the final destination.
  • Assist the Senior Procurement Officer in maintaining accurate records of all procurement transactions, as required, both electronically and manually for audit trail.
  • Assist the Senior Procurement Officer to generate regular logistics reports (i.e. production of requisition tracking sheet, Request order reports, Purchase order reports, etc.) and other relevant logistics reports.
  • Work closely with the Warehouse team to ensure the compilation of invoices, delivery notes, GRNs and other receipts to facilitate invoice processing
  • Effective communication with all relevant departments (particularly programme and finance) on any issues relating to logistics and the associated processes involved
  • Be ready for deployment to other logistics functions such as warehouse, fleet, or programme to allow career growth and development.
  • Assume other additional responsibilities as assigned by the line manager.

Skills and Competence

  • Diploma qualification in a Business Management Course, preferably supply and logistics.
  • Strong organizational and planning skills and a team player
  • Excellent communication skills including oral and written English: ability to keep teams up to date with relevant information and produce timely reports.
  • Ability to work within deadlines and under pressures while ensuring attention to details.
  • Initiative, flexible and willing to work extra hours and spend periods of time in the field.
  • Excellent Computer skills in MS Office Package.

Experience:

  • 2 years’ significant work experience in a busy logistics environment, including communications systems and warehousing preferably with an international non-governmental organization.
  • Demonstrated experience in record keeping, administration and numeric skills.

Interested and qualified candidates should address and send their Applications to the “Human Resource Coordinator, International Medical Corps” via: imcnigeriavacancy@internationalmedicalcorps.org

 

 

Job Title: Finance Assistant
Location: Maiduguri, Borno
Job Summary

  • Finance Assistant provides day-to-day financial support on one or more programs/grants, including the processing of transactions, adhere to donor regulations and IMC policies and procedures, reporting, and assisting in financial analysis. Finance Assistant reports directly to Finance Manager.

Main Responsibilities

  • Accounting and Finance Support to Grant/Contracts
  • Prepare procurement request and ensure all approvals are secured and coordinate with Logistics department the delivery of service and goods.
  • Maintain proper filing and easy retrieval of finance documentation.
  • Ensure all documents are filled and stamped.
  • Ensure that all vouchers are scanned and uploaded into IMC Share file for Supervisor review and internal audit purpose
  • Any other duties as assigned by the supervisor or line manager.
  • Delivering results, applying technical and professional expertise, working effectively with others and communicating with impact.
  • Adhere to IMC and Donor regulations
  • Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments.
  • Conduct Daily, weekly and month end cash counts.
  • Payment of participant and other training, cash payments out of the office.
  • Update and Upload on cost point Daily cash transaction. Daily reconcile of cash and book balances.
  • Complete the monthly closing operation of the cash accounts after validation of Finance manager

Qualifications

  • Bachelor’s degree in Accounting/Finance/Business
  • Chartered Accountant or other equivalent qualification will be an added advantage.
  • At least 1 year post NYSC or exemption experience with INGO
  • Experience with accounting packages
  • Skills and competencies in raising resources and achieving results in relief and development.
  • Ability to exercise sound judgment and make decisions independently
  • Team player and strong communication skills, both oral and written
  • Understanding of international relief and development principles and humanitarian issues.
  • Familiarity with International humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and other NGOs
  • Ability to network and cultivate strong relationships with government, donors, partners, and other stakeholders
  • Competency in use of computers in a Windows environment including MS Word, Excel, and use of internet and email
  • Nigerian nationals only

Interested and qualified candidates should address and send their Applications to the “Human Resource Coordinator, International Medical Corps” via: imcnigeriavacancy@internationalmedicalcorps.org

 

Job Title: Finance Analyst
Job ID: 190000FE
Location: Abuja
Employee Status: Fixed Term
Reports to: Senior Finance Manager
Staff directly reporting to this post: None
Role Purpose

  • This is a Finance Analyst position which is within the Country Office finance department. The post holder will be responsible for assisting in providing timely and accurate financial data/information for decision making, reviewing and development of budgets for active awards, phasing of budgets and forecasting, preparing and reviewing budgets and donor financial reports for accuracy, reviewing and posting of financial transactions, reviewing monthly financial performance against budgets for selected Awards, support program team and budget holders, and other financial supports that may be delegated.
  • This position will be responsible for providing financial support functions required in Country Office. Using strong interpersonal/communication skills and excellent analytical skills, the incumbent will develop and maintain positive relationships with colleagues/user departments and other business functions with a strong focus on customer service.

Key Areas Of Accountability
Key Accountabilities:

  • The post holder is expected among other duties to manage the financials for projects/awards, assigned by the line manager or the Finance Director
  • Analyses financial performance by collecting, monitoring, and studying data and recommending possible actions.
  • Provide management reporting that is timely, complete and accurate.
  • Ensure complete, accurate and quality budget data exist for management decision making.
  • Ensuring transactions are in compliance with SCI and specific donor requirements.

Budgeting and Award Management:

  • Act as finance focal point providing oversight for designated award budgets in the country office.
  • Ensure that all financial transactions included in the reports under the management of this role are in line with SCI and donor requirements
  • Support budget holders in preparation of annual budgets and budget monitoring reports
  • Prepare quality and timely donor financial reports that meets SCI and donor requirements
  • Support the Senior Finance Manager preparation of annual country master budget; provide costing inputs and ensure that all assigned awards budget are phased and the accurate/updated information for the awards are loaded/posted in the SCI financial management system
  • Recommends actions by analyzing and interpreting data and making comparative analyses; studying proposed changes in methods/materials and providing accurate/timely information to management
  • With respect to the assigned awards, improves financial status by analyzing results; monitoring variances; identifying trends; recommending actions to management.
  • Assists with monthly close process; reviewing transaction listing/making recharges before month end to ensure appropriate coding and correction within the month of transaction.
  • Perform regular foreign exchange (FX) analysis on awards to assess the impact on budget performance, identify possible effects arising from foreign exchange and communicate same to budget holders and management
  • Maintain and update award budgets on SCI financial management system
  • Identifies financial status by comparing and analysing actual results with forecasts and budgets, Coordinate and attend monthly BVA meetings,  monthly/quarterly Awards review sessions, and support monthly budget phasing; track agreed action points and recommendation to ensure corrections are done
  • Uploading SOF budgets into FMS and support Budget Holders to ensure that phasing and coding are accurate.
  • Perform budget realignments, revision and rephrasing were required
  • Promptly respond and resolve  queries on Donor financial reports from donor/member staff

Financial Managements:

  • Reviewing and posting of financial transactions on SCI financial management system.
  • Perform partner account reconciliations: In case of partner’s involvement, Finance to ensure that the financial capacity assessment of the partner in question has been completed prior to a sub-award being granted
  • Ensure DEA (Donor Expenditure Analysis) codes are created in Agresso within 30 days of Fund Summary activation
  • Make necessary adjustment and recharges requested by Budget Holders
  • Attend procurement meeting as member of procurement committee and review relevant documents within the authorization limit of this position
  • Assist in preparing CAM estimates for budgets: Analyse actual CAM costs on current award
  • Attend Kick off meeting to support and advise on coding structure/s, SCI/Donor reporting

Others:

  • Support  in Pre-award assessments and Due diligence checks
  • May require visit to field offices
  • Acts or provide cover for other positions
  • Any other roles/duties that may be assigned

Skills And Behaviours (Our Values In Practice)
Accountability:

  • Accuracy and timeliness in all areas of responsibility
  • High level of accuracy in work, and ability to analyse complex sets of relationships and situations
  • Holds self and others accountable

Ambition:

  • Future-orientated, thinks pro-actively
  • Sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same

Collaboration:

  • Working effectively with stakeholders to achieve common goals
  • Excellent communication and interpersonal skills
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners
  • Approachable, good listener, easy to talk to

Creativity:

  • Designing more effective admin systems
  • Willing to take disciplined risks

Integrity:

  • Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

Skills & Experience
Administrative & General Skills
Essential Criteria

  • Level of Education – B.Sc /HND in Accounting/Finance or equivalent area of study with good progress towards professional certification
  • Professional ICAN, ACCA or similar Accounting certification will be an added advantage
  • 4 years’ experience working  with NGO or other organized private sector
  • Level of IT Expertise: Advance Knowledge of Microsoft Excel and financial analysis
  • Specified Study Area – Finance / Accounts
  • Proven experience in strategic costing/budgeting modelling.
  • Excellent experience of computerized accounts packages and in particular of complex excel spreadsheets, Power Point and Words.
  • Proven ability to multitask between multiple budgets with efficiency and accuracy.
  • Ability to analyse financial data and prepare financial reports
  • Paying attention to detail and ensuring data accuracy
  • Proven experience in leading in the development of budgets for international donors and other bilateral, foundations and/or corporations with a knowledge of their rules and regulations
  • Excellent verbal communication and listening skills.
  • Excellent interpersonal relationship with a very good team spirit.
  • Language Requirements: Spoken English-Excellent; Written English-Excellent

Desirable Criteria:

  • Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.
  • Ability to be creative and proactive in service delivery essential.

Interested and qualified candidates should:
Click here to apply for this position


Note

  • Only Short-listed candidates will be contacted.
  • Candidates MUST state the position and location they are applying for as the subject of their email, application letter and curriculum vitae should be in a single Microsoft Word Document, otherwise applications will not be considered

 

Application Deadline  28th February, 2019