Recent Jobs at Palladium International
Recent Jobs at Palladium International

Ongoing Recruitment at Palladium International

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives.

We are recruiting to fill the position below:

 

 

Job Title: Communications Manager
Location
: Abuja

Project Overview and Role
Propcom Mai-Karfi was a six year DFID programme aimed at increasing incomes for the poor in northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria. The Programme has been awarded a three-year extension 2018-2021 to work in a reduced number of states from mid-2018; with a focus towards the NE Region:

  • Tier 1 (Borno, Adamawa and Yobe);
  • Tier 2 (Gombe, Taraba and Bauchi) and
  • Tier 3 DFID Partnership states Tier 3 (Kaduna, Kano and Jigawa)

Purpose

  • To ensure that Communications support to the Propcom Mai-karfi programme is effectively delivered through the overall design, implementation and management of the broader Communications & Knowledge Management strategy.

Scope of Work:

  • The Communications Manager will be responsible for the overall management of the Propcom Mai-karfi brand through the effective communication of Programme ambitions, activities and achievements to diverse stakeholders (internal and external, national and international).
  • The Communications Manager will utilise appropriate PR strategies and media tools and be responsible for the documentation and dissemination of all programme activities across Propcom Mai-karfi’s communications channels (online and offline).
  • Propcom Mai-karfi staff work as an integrated team. The Communications Manager will be expected to contribute to other aspects of the programme as and when required.

Specific Responsibilities
The Communications Manager will be responsible for the following:

Programme Outputs:

  • Focusing personal efforts on achieving results consistent with the programme’s objectives.
  • Identify Propcom Mai-karfi’s diverse local, national and international audiences, and tailor Programme communications accordingly.
  • Promote Propcom Mai-karfi’s objectives, activities, achievements, learning and best practice utilising the Programme’s online channels and new technology, as well as traditional publications; ensure timely dissemination of information to all stakeholders (internal and external) and liaise appropriately with the Palladium programme office on all publications and developments.
  • Effectively manage programme website and online tools (Facebook, Twitter, YouTube, etc.) to ensure continuous upload and dissemination of accurate and useful information to all stakeholders.
  • Identify, recommend and utilise appropriate new technologies in the management of the Propcom Mai-karfi brand with the aim of gaining a wider coverage and instituting more effective and efficient means of managing the communications and knowledge management function.
  • Provide support to the Programme interventions by facilitating coverage of intervention success stories; including conducting field interviews and taking photographs.
  • Provide support to the knowledge management activities of the Programme.
  • Palladium Communications assistance to boost positive exposure for Propcom Mai-karfi and access key DFID UK audience
  • Support staff to better utilise Palladium’s internal communication platformsYammer / Share-Point and promote awareness programmes activities to Palladium wider audiences

Media:

  • Maintain strategic contacts within the media as a development partner.
  • Collect, archive and circulate useful information about rural progress from the media that is considered relevant to the programme, and identify ways in which this information can be useful to the overall Programme strategy.
  • Develop and maintain a supportive strategy to utilise local media to reach potential beneficiaries in hard to reach location especially in the NE and Chad Basin Area

Management & Oversight:

  • Contribute to the development and implementation of the Propcom Mai-karfi Communications strategy and budget.
  • Manage and quality assure the work and output of all consultants engaged by the Communications section of the programme.
  • In close coordination with the named responsible staff member support, with quality assurance ,any report the written work output of any consultant engaged by the Technical / M&E / OPs teams of the programme
  • Work in close coordination with the Knowledge Manager to maintain an up to date knowledge of the external Branding requirements / guidance of Palladium and DFID Nigeria in regards to external communication material.
  • Represent the programme at events and, where possible, identify and recommend potential strategic functions for which attendance would be beneficial to the programme
  • Provide support to members of the team when delivering external presentation.

Working Relationships:

  • The Communications Manager will report to the Team Leader. However, s/he will be required to work closely with Knowledge Management post holder and the Results and Measurement, Support and Technical teams.
  • Reporting in an appropriate form and using appropriate communication channels for Programme activities and success stories.
  • S/he will work closely with the management of the programme ensuring continuous review and implementation of the Programme’s communication strategy.
  • The Communications Manager will be required to establish and maintain a wide repertoire of contacts within the various media houses with listenership and readership that covers the 9 States ensuring a sustainable and professional relationship between Propcom Mai-karfi and the media.

Requirements/Essential Qualifications
The Communications Manager should have:

  • A Bachelor’s degree in Journalism, Mass Communications or any other humanities.
  • A minimum of 4 years cognate newsroom and journalism experience.
  • Experience in implementing communications strategy in an international development programme will be advantageous.
  • Experience in developing and publishing tailored and innovative communications material.
  • Previous experience in managing an active website.
  • Good written English.
  • Experience reviewing and writing reports.

Competencies:

  • Communication: Confidently delivers tailored messages to various audiences using various media  and tools. Asks insightful questions, validates the speaker’s feelings and points, and encourages the speaker; leaves the speaker feeling ‘heard’. Reports concisely and proactively with observations, analysis, and implications of the observations on project work and has the ability to present such findings to a variety of stakeholders in a concise and effective manner.
  • Effectively communicates by actively listening and sharing information with relevant internal and/or external colleagues and stakeholders using a variety of appropriate communication tools and channels to enable better understanding; adjusts communication style and tone according to the audience and occasion.
  • Relationship Builder: Quickly develops trusting relationships with others; proactively assesses and manages trust with others.
  • Maintains industry, government and corporate networks and consistently forges new business relationships to fit strategic priorities. Identifies shared goals and develops effective strategies around those goals
  • Follows-up on connections to catalyze positive relationships.
  • Demonstrates neutrality and helps parties come to creative agreements and solutions which are then communicated, while keeping ownership with the parties.
  • Treats others with dignity and respect and maintains a friendly demeanour and values the contribution of others.
  • Can deliver training workshops and one to one mentoring of Partner’s Staff as well as Propcom Mai-karfi and their wider communication needs based on identifying specific needs; builds desire in the coachee to address the needs. Creates buy-in from the coachee to improve; helps develop action plans; provides support, while ensure coachee ownership over the process
  • Business Person: Understands the principles of the marketing mix (the 5 ‘P’s) price /product / promotion /place / people in relation to media houses with whom the Programme partners. Advises on building and keeping good customer relations as part of the wider Knowledge Management and Communications Strategy.
  • Innovator: Has personal drive to achieves required levels of technical / professional skills and knowledge; keeping up with current developments and trends in communications. Is willing to test-out new ideas on an ongoing basis; with failure encouraging greater future effort; often demonstrates creative thinking; uses innovative approaches in the execution of work; actively searches for solutions beyond traditional boundaries.
  • akes time to reflect and codify learning; seeks out sources of learning; regularly adjusts actions based on comparing expected results against actual results; makes informed decisions based on lessons learnt from other interventions within the communication sector or programme geo-political area.
  • Proactively shares both successful and unsuccessful endeavours with colleagues; actively identifies issues that may hinder effective collaborations and devises means of minimizing these.

Prioritisation and Personal Effectiveness:

  • Establishes and maintains mechanisms that enable the prompt and accurate delivery on assigned tasks and activities. Promotes programme’s mission and goals, and shows the way to achieve them within her sphere of communications. Proactively disseminates both verbal and written information in a timely and understandable manner.
  • Is cross culturally sensitive, demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics; treats all people fairly and consistently; effectively works with people from diverse backgrounds by treating them with dignity and respect.
  • Shares and articulates team vision and demonstrates that by working co-operatively with a positive attitude across cultural and organisational impediments and boundaries to achieve shared goals.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Senior Finance Manager
Location
: Abuja

Project Overview and Role 

Propcom Mai-Karfi is a six year DFID programme aimed at increasing incomes for the poor in Northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria. It now has a three-year extension 2018-2021 to work in a reduced number of states from mid 2018:

  • Tier 1 (Borno, Adamawa and Yobe);
  • Tier 2 (Gombe, Taraba and Bauchi) and Partnership states (Kaduna, Kano and Jigawa)

Responsibilities

Purpose

  • Generating financial reports and accounts for the programme in line with Department for International Development and Palladium International Ltd policies, guidelines and standards.

Scope Of Work

  • The Senior Finance Manager will be responsible for supporting the Finance and Administration Manager in ensuring proper programme accounting systems in line with DFID and Palladium International Ltd guidelines; providing ‘checking support’ for all programme related transactions ahead of disbursement of funds and reconciling the same for the programme activities and disbursements. The Senior Finance Manager will also, when necessary, provide support to the Finance and Administration Manager on all programme contracting issues.
  • The Propcom Mai-karfi staff work as an integrated team. In addition to the major focus on finance and contract related issues, the Senior Finance Manager will be expected to contribute to other aspects of the programme as designated by the Finance and Administration Manager

Specific Responsibilities
The Senior Finance Manager will support the Finance and Administration manager with the following:

  • Check all payments and receipts into or out of accounts before they are made.
  • Ensure that all expenditures are properly numbered and coded to appropriate markets and activities – checking that appropriate transaction forms are being used.
  • Ensure that expenditures are properly described (within character limits, number of units and that cost categories clearly identifiable).
  • Ensure the accurate posting of all expenditures in the cash/bank books on a weekly basis
  • Ensure bank reconciliation statements are taken every week and that balanced figures are sent to the FAM along with weekly cash/bank books.
  • Maintain an appropriate recurrent payments register for monthly or regular payments
  • Ensure that staff budgets for traveling and other expenditure are properly and timely funded and that all travel advance forms are checked in line with programme financial guidelines.
  • Ensure appropriate reimbursements are made following trips and funds release.
  • Balance amounts on all advance records with the cash officer and the cash/book figures.
  • Vet all cash and bank vouchers appropriately.
  • Ensure timely dissemination of journals in the case of re-codes and that re-codes are promptly made and sent to the Palladium office.
  • Maintain a ledger listing for all expenditures and report same weekly to the FAM
  • Manage the filing and archiving of all programme expense documentation ensuring the existence of a clear audit trail
  • Prepare programme payslips ahead of monthly salary payments.
  • Collate and send all necessary programme staff times-heets to Palladium by the end of every month ensuring the availability of supporting documents for all work done outside approved hours.
  • Responsible for reporting on all programme accounting operations
  • Ensure strict staff compliance to all programme accounting and finance manuals
  • Ensure that proper procedures on Grants are followed and that all the documentations are completed and cross checked in line with set standards before payments are made to partners
  • Assist with the analysis of expenditure and forecast expenditure, including liaison with technical staff
  • Develop funds transfer requests
  • Assist with the value for money data analysis systems and requests and other ad hoc data or systems requirements
  • Act as the “go to” person for any questions on timesheets

Working Relationships

  • The Senior Finance Officer will report to the Finance and Administration Manager or his/her Designee as designated by the Team Leader or Director Operations.
  • S/he will also be expected to work closely with the Market teams and Results measurement teams on intervention activities and budgets ensuring due process is followed and that a clear audit trail is left following each activity/intervention. The Senior Finance Manager will also be expected to work closely with other members of the Administrative team.
  • The Senior Finance Manager will also be expected to establish and maintain relationships with key account officers in the various banks through whom the programme financial transactions take place

Requirements 

Competencies

Definition of levels:

  • Level 1 – Basic competency to function within the job area
  • Level 2 – Intermediate competency to function within the job area
  • Level 3 – Full competency to function within the job area

Communication

  • Effectively communicates by actively listening and sharing information with relevant internal and/or external colleagues and stakeholders using a variety of appropriate communication tools and channels to enable better understanding; adjusts communication style and tone according to the audience and occasion. Proactively disseminates both verbal and written information in a timely and understandable manner.

Expected Behavioural Proficiency Levels:

  • Oral and written Communication: Behavioural proficiency level 2
  • Use of Communication Tools: Behavioural proficiency level 2
  • Reporting: Behavioural proficiency level 2

Professionalism

  • Achieves satisfactory levels of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise

Expected Behavioural Proficiency Levels:

  • Technical Expertise: Behavioural proficiency level 2
  • Organisational Understanding: Behavioural proficiency level 2
  • Continuous Professional Development: Behavioural proficiency level 2

Team Working

  • Shares and articulates team vision and demonstrates that by working co-operatively with a positive attitude across cultural and organisational boundaries to achieve shared goals; Treats others with dignity and respect and maintains a friendly demeanour and values the contribution of others.

Expected Behavioural Proficiency Levels:

  • Interpersonal Skills: Behavioural proficiency level 2
  • Building effective relationships: Behavioural proficiency level 2
  • Customer support: Behavioural proficiency level 2

Results and Achievement Oriented

  • Focusing personal efforts on achieving results consistent with the programme’s objectives

Expected Behavioural Proficiency Levels:

  • Achievement: Behavioural proficiency level 2
  • Problem Analysis: Behavioural proficiency level 2
  • Innovation: Behavioural proficiency level 2

Prioritisation and Personal Effectiveness:

  • Establishes and maintains mechanisms that enable the prompt and accurate delivery on assigned tasks and activities

Expected Behavioural Proficiency Levels:

  • Attention to Detail: Behavioural proficiency level 3
  • Prioritisation and Planning: Behavioural proficiency level 2
  • Initiative: Behavioural proficiency level 3

Cross Cultural Sensitivity:

  • Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics; treats all people fairly and consistently; effectively works with people from diverse backgrounds by treating them with dignity and respect

Expected Behavioural Proficiency Levels:

  • Cultural Awareness: Behavioural proficiency level 2
  • Diversity: Behavioural proficiency level 2

Essential Qualifications
The Senior Finance Manager should have:

  • A degree or similar qualification and ability to read, write and speak English fluently;
  • Minimum of 5 years work experience in an accounting role;
  • Previous experience providing financial support in a busy international team

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Tier Lead
Locations: Abuja, Kano, Gombe

Project Overview and Role
Propcom Mai-Karfi was a six year DFID programme aimed at increasing incomes for the poor in Northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria. It now has a three-year extension 2018-2021 to work in a reduced number of states from mid-2018:

  • Tier 1 (Borno, Adamawa and Yobe);
  • Tier 2 (Gombe, Taraba and Bauchi) and
  • Partnership states / Tier 3 (Kaduna, Kano and Jigawa)

Responsibilities

  • To provide strategic direction and management to the technical work within the identified three states which constitute a Tier – determining the overall direction and delivery of the programme, by collaborating and coordinating with the Senior Management Team.
  • The Tear Lead will also be responsible for providing direction, in association with the core specialists, the Results Measurement team and identified Short Term Technical Assistance (STTA).
  • The Tear Lead will also have responsibility for ensuring compliance for the programme objectives of:
    • Gender and women’s economic empowerment (WEE), and
    • Climate smart agriculture (CSA).

Scope of Work

  • The Tier Lead will have the overall responsibility for providing strategic guidance and management for the programme in the three states which she/he is responsible for. This will be done by managing all the programme interventions and overseeing both the strategic and administrative elements of the interventions, activities and inputs.
  • S/he will also be required to establish and manage strategic relationships with potential partners and stakeholders in the three states.
  • The Tier Lead will identify and design potential interventions for the programme and develop strategies for implementing these interventions to contribute to the delivery of Programme milestones. This will be done in conjunction with the DTL/ MGD and Team Leader and with the support of the Market Managers linked to these states and to these potential interventions.
  • The Tier Lead will share the plans for new interventions and activities with his/her peers and will pilot agreed activities which have the potential to be brought to scale in the Tier states under his/her responsibility and other Tiers state groupings
  • S/he will be responsible for ensuring strong linkages between the technical and the Results Measurement team of the programme. S/he will also be responsible for ensuring strong communication channels with the support team to ensure timely, safe and appropriate delivery of activities and travels.
  • Though based in Abuja, Kano or Gombe, this post will require frequent travel to the field and especially to the three states that they are responsible for.
  • The Propcom Mai-karfi staff work as an integrated team. The Tier Lead will be expected to contribute to other aspects of the programme. It is expected that the six Tier Leads will initially meet fortnightly and will contribute to the wider programme planning with the senior management team on a regular basis to ensure optimal learning and sharing of ideas for cross programme ownership.

Specific Responsibilities
The Tier Lead will be responsible for the following:

  • Provide overall strategic direction for interventions and activities within the three states of a Tier, generated by the Tier Team and ensure full understanding and provide required support to actives taking place in the Tier that are overseen by another Technical Team Member (outside of the Tier).
  • Tier Leads must ensure all opportunities to identify and incorporate WEE activities are acted upon in their Tier also, where relevant interventions implementation must be aligned to delivering CSA indicators.
  • As part of the required wider monitoring and quality assuring all intervention guides and associated documents and resulting outputs must be adequately documented and evidenced.
  • Identify new markets with the aim of contributing to the overall programme strategy; liaise with other members of the programme senior management team on potential markets and design effective implementation strategies for approved market interventions ensuring that they meet all donor and programme requirements.
  • Initiate and manage all market related value chain analysis ensuring study designs, contracting and implementation are done in accordance to set standards and in consultation with the Results Measurement team and the Support team; coordinate the development of final market opportunity reports as well as all other weekly, monthly, quarterly and annual reports.
  • Drive the stakeholder analysis of the selected commodity chains, if appropriate, as well as identifying and contacting potential agents of change within agreed value chains and/or specific states.
  • Oversee the implementation of all intervention ensuring that initiative is taken within each intervention and setting work plans for the interventions.
  • Ensure that all intervention designs follow the agreed process and reporting developed by the Programme and that these comply with agreed reporting and are aligned with the defined protocols.
  • Identify key policy areas for each intervention and establish appropriate partnerships and contacts aimed at driving the policy amendment process where applicable.
  • Coordinate all administrative aspects of partnerships including but not limited to grants, MoUs, Collaboration Agreements and contracts
  • Manage the outputs of all members of the Tier Team, ensuring optimum performance of all members of the team.
  • Establish and maintain processes and systems which ensure strong continued linkages between the Programme’s Results Measurement team, ensuring all interventions are adequately and extensively researched, reported and monitored.

General:

  • Contribute to overall programme strategy as part of the senior management team (SMT) with the delivery of/ or contributions to milestones;
  • Work closely with the Support Team to ensure smooth implementation of interventions in all Tier states;
  • Work with the project communications team members to develop materials that promote Propcom Mai-karfi’s interventions and that disseminate its learning as widely as possible across a diverse set of media channels.
  • When required represent the Programme in public forums, coordinating with Senior Management and the Communications Manager.
  • Oversee budgeting and spending on interventions and activities ensuring they meet agreed standards and also exhibit the DFID value for money policy guidelines.

Working Relationships:

  • The Tier Lead will report to the Deputy Team Leader / Market Group Director and will co-manage all members of the Tier Team allocated to the three states.
  • S/he will be a key strategic member of the programme staff and will form part of the senior management team contributing to the overall programme strategy and delivery.
  • S/he will also be expected to work closely with the Results Measurement team of the programme and work effectively with all other members of the Propcom-Mai-karfi team, including the Support team and Communications and Knowledge Management personnel.
  • The Tier Lead will work closely with all partners including DFID Coordinators and Advisors ensuring that all interests are adequately protected. Ensure all interventions have the potential for sustained improvements of the standards of the poor within the market areas and in the geo-political areas in which the Tier Lead works. S/he will be required to drive the programme and donor interests within all interventions thereby representing the programme on a strategic level with both the donor and other stakeholders.

Requirements/Essential Qualifications
The Tier Lead should have:

  • A Master’s degree or similar qualification in Business, Economics or Development Studies or relevant experience within the commercial agriculture space;
  • A minimum of 5 years’ experience in implementing and managing projects with at least one year spent on the field on market research or community projects;
  • At least 3 years experience leading a busy team and coordinating across teams;
  • Experience in business strategy development with focus on agricultural value chain analysis
  • Knowledge of northern Nigeria Agricultural supply and demand chains would be an advantage
  • Experience reviewing and writing reports
  • Experience in the development of surveys and data collection instruments for monitoring programmes;
  • Previous data analysis experience using Microsoft Excel or any other data analysis tool;
  • Previous experience using the market for the poor (M4P) approach would be of great advantage, (but training and/or mentoring will be given).
  • Knowledge of the institutions and organisations and/or businesses that provide services to the agricultural sector or rural development sectors in Nigeria and at the State level;
  • Enhanced interpersonal skills and the ability to form strong relationships within CBOs, INGOs and within the state structures
  • Previous supervisory/ managerial responsibilities within a busy team
  • Previous experience of budgetary management and managing office and project finances
  • Good understanding of DFIDs policies on VfM, fraud, due diligence etc or similar activities with other major donors is an advantage etc.

Competencies:

  • Communication: Confidently delivers tailored messages to various audiences using various media and tools. Asks insightful questions, validates the speaker’s feelings and points, and encourages the speaker; leaves the speaker feeling ‘heard’. Reports concisely and proactively with observations, analysis, and implications of the observations on project work and has the ability to present such findings to a variety of stakeholders in a concise and effective manner.
  • Relationship Builder: Quickly develops trusting relationships with others; proactively assesses and manages trust with others. Maintains industry, government, donor / INGO and corporate networks and consistently forges new business relationships to fit strategic priorities. Identifies shared goals and develops effective strategies around those goals; follows-up on connections to catalyze positive relationships. Demonstrates neutrality and helps parties come to creative agreements and solutions, while keeping ownership with the parties.
  • Business Person: Understands the idea of the marketing mix (the 5 ‘P’s) price /product / promotion /place / people; can gather market info and give advice on marketing strategy; Advises on building and keeping good customer relations.
  • Keeps records in more complex business environments; Advises on basic finances; Identifies and considers the financial risks of decisions; considers the economic value for the markets before making financial decisions. Delivers and / or support when required training workshops; Advises on selecting and recruiting staff; appreciates the importance of incentives for performance and will undertake staff performance reviews.
  • Mentoring: Regularly engages with market actors and stakeholders to uncover and identify specific needs; builds desire in the coachee to address the needs. Offers specific, constructive feedback to others; leaves the coachee feeling empowered to improve; actively seeks out feedback to improve; uses feedback in reviewing intervention strategies. Creates buy-in from the coachee to improve; helps develop action plans; provides support, while ensure coachee ownership over the process. This mentoring should cover line managed staff as and when required.
  • Innovator: Tests out new ideas on an ongoing basis; failure encourages greater future effort; often demonstrates creative thinking; uses innovative approaches in the execution of work; actively searches for solutions beyond traditional boundaries. Makes time to reflect and codify learning; seeks out sources of learning; regularly adjusts actions based on comparing expected results against actual results; makes informed decisions based on lessons learnt from other interventions within the sector or geo-political area.  Proactively shares both successful and unsuccessful endeavors with colleagues and the Results and Monitoring Team; actively identifies issues that may hinder effective collaborations and devises means of minimizing these; takes a leadership role in a team
  • Political Economist: Critically analyses institutions when required using a visual model, objectively allocating roles and functions. Can prescribe with support from colleagues an agenda to improve the institutional arrangements for the benefit of poor people. Rigorously analyses the way power and politics affects markets and poverty; can model the power relations; and can prescribe improvements for the benefit of poor people.
  • Collects and arranges complex evidence; cost-benefit analysis of economic options; prescription and argument for pro-poor improvements in markets.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: State Finance and Admin Officer
Locations
: Kano, Kaduna, Gombe and Yobe

Background
Propcom Mai-Karfi is a six-year DFID programme aimed at increasing incomes for the poor in Northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria. It now has a three-year extension 2018-2021 to work in a reduced number of states from mid-2018:

  • Tier 1 (Borno, Adamawa and Yobe);
  • Tier 2 (Gombe, Taraba and Bauchi) and
  • Partnership states (Kaduna, Kano and Jigawa).

Purpose

  • To coordinate the disbursement of funds to programme staff, consultants, vendors, service providers etc. daily.

Scope of Work:

  • The State Finance and Admin Officer will be responsible for the administrative and financial components of the project at the state levels which include disbursement of funds including petty cash to staff, consultants, vendors, supervision of the project drivers, cleaners, etc.
  • S/he will form part of the programme finance team and work closely with the Senior Finance Manager, Operations and Security Manager and Personnel and HR Manager, and report to the Senior Finance Manager and through him/her to the Finance and Administration Manager.

Specific Responsibilities
The State Finance and Admin Officer will support the Senior Finance Manager and the Finance and Administration Manager with the following:

Finance:

  • Preparation of payment vouchers for all transactions ensuring appropriate signing, filing and documentation and the existence of a clear audit trail in line with DFID and Palladium guidelines.
  • Support the Senior Finance Manager in preparation of monthly financial forecasts for the state, including statements of the office Imprest account and requests for funds from the Abuja office.
  • Vouching all cheques and getting necessary signatures on each cheque.
  • Passing all vouchers to the programme Senior Finance Manager for checking and posting
  • Responsible for petty cash and payment out of the petty cash for project purposes.
  • Maintaining daily cash balances for each cash account and requesting for cash top up of petty cash whenever the balance is low.
  • Update all financial registers including travel advance register, cash and bank registers, cheque registers, recurrent bill register, withholding tax register etc. daily.
  • Prepare monthly office running costs analysis.
  • Balancing all cash registers and payments against records of cash.
  • Liaise with programme bank account officers in respective banks on payment issues
  • Responsible for making bank lodgements for receipts into project bank accounts or for payment into other banks for payees in the case of salaries and other payments.
  • Draw up schedules on withholding tax monthly for remittances to appropriate authorities, and ensure prompt remittance of PAYE, WHT and other statutory taxes in line with the tax guidelines.
  • Support the programme Senior Finance Manager in the preparation of cash books
  • Coordinate funds/advance retirements, reimbursement and refunds ensuring that advances are promptly retired as at when due.

Administration:

  • Maintain the project vehicles at the state level ensuring that logbooks are maintained for all movements.
  • Maintain an up-to-date register of preferred suppliers and vendors and solicit for periodic evaluation and performance input from main service users.
  • Ensure that inventory quantities are adequate for the office by conducting regular inventory checks and timely ordering of supplies.
  • Support in the maintenance of fixed assets register by updating the assets register (tag numbers, condition, location, purchase date, repairs, etc.) on a regular basis.
  • Close supervision of contractors and service providers to ensure proper maintenance of generators, photocopiers, air conditioners, etc. is carried out promptly and to set standards of quality.
  • Assist in procurement, (clarifying specifications, analysing quotations, seeking approval) ensuring that purchases are made according to approved specification, price, quality and quantity.
  • Maintain rigorous operations that ensures systems are in place for proper receipt, rotation and control of programme’s materials.
  • Other duties as delegated by the Senior Finance Manager and the Finance and Administration Manager and the senior programme management team

Working Relationships:

  • The State Finance and Admin Officer will report to the Senior Finance Manager and, through him/her to the Finance and Administration Manager as designated by the Team Leader or Director of Operations.
  • S/he will form part of the programme finance team and be expected to work closely with the Senior Finance Manager. S/he will also be expected to establish and maintain good working relationships with the rest of the Propcom Mai-karfi team.
  • The State Finance and Admin Officer will also be expected to establish and maintain relationships with key account officers in the various banks through whom the programme financial transactions take place.

Competencies
(Note: competencies should be matched against assigned proficiency levels in the programme administrative competency framework).

Communication:

  • Effectively communicates by actively listening and sharing information with relevant internal and/or external colleagues and stakeholders using a variety of appropriate communication tools and channels to enable better understanding; adjusts communication style and tone according to the audience and occasion.
  • Proactively disseminates both verbal and written information in a timely and understandable manner.

Expected Behavioural Proficiency Levels (Behavioural proficiency level 2):

  • Oral and written Communication
  • Use of Communication Tools
  • Reporting
  • Professionalism: Achieves satisfactory levels of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise
  • Technical Expertise
  • Organisational Understanding
  • Continuous Professional Development
  • Team Working: Shares and articulates team vision and demonstrates that by working co-operatively with a positive attitude across cultural and organisational boundaries to achieve shared goals; Treats others with dignity and respect and maintains a friendly demeanour and values the contribution of others.
  • Interpersonal Skills
  • Building effective relationships
  • Customer support
  • Results and Achievement Oriented: Focusing personal efforts on achieving results consistent with the programme’s objectives
  • Achievement
  • Problem Analysis
  • Innovation
  • Prioritisation and Personal Effectiveness: Establishes and maintains mechanisms that enable the prompt and accurate delivery on assigned tasks and activities
  • Attention to Detail
  • Prioritisation and Planning
  • Initiative
  • Cross Cultural Sensitivity: Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics; treats all people fairly and consistently; effectively works with people from diverse backgrounds by treating them with dignity and respect
  • Cultural Awareness
  • Diversity

Essential Qualifications
The State Finance and Admin Officer should have:

  • A degree in Accounting or Finance
  • Minimum of 2 years work experience in an accounting role;
  • Previous experience providing financial support in a busy international team would be advantageous;

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Results Analyst
Location
: Abuja or one of the North East states

Project Overview and Role

Propcom Mai-Karfi is a six year DFID programme aimed at increasing incomes for the poor in Northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria. It now has a three-year extension 2018-2021 to work in a reduced number of states from mid 2018:

  • Tier 1 (Borno, Adamawa and Yobe);
  • Tier 2 (Gombe, Taraba and Bauchi) and
  • Partnership states (Kaduna, Kano and Jigawa).

Responsibilities
Purpose:

  • To manage the research function of the Propcom Mai-Karfi programme by collaborating with the Results Measurement Coordinator and Market Managers and Tier Leads in designing and agreeing appropriate research methodologies and information gathering and analysis tools for interventions within the various market sectors.

Scope of Work

  • The Results Analyst will be a part of the Results Measurement team. S/he will be responsible for managing and coordinating all the monitoring and results measurement activities for interventions they are responsible for.
  • They will work closely with the Technical Team, especially Market Managers, by providing feedback to them on a frequent basis, thereby helping to adaptively manage the programme’s interventions.
  • They will also collaborate with them in developing intervention guides and designing appropriate information gathering, analysis and dissemination strategies and tools. The Results Analysts will have the responsibility of managing the day to day activities and performance of Field Coordinators (1-2).
  • The Propcom Mai-karfi staff work as an integrated team. Results Analysts will be expected to contribute to other aspects of the programme, such as gender, policy and environmental evaluations, communications etc.

Specific Responsibilities
The Results Analyst will be responsible for the following:

  • Collaborate with Market Managers to develop intervention guides for each intervention. This includes developing detailed theories of change, business models, MRM plans and support calculations.
  • Set up and manage dynamic and adaptive monitoring systems for each intervention that generate high-quality data at frequent intervals. The Results Analyst should be able to analyse large volumes of data generated from this system and derive actionable insights from them.
  • Provide regular feedback to Technical Team members based on evidence collected from the field which can then be used for adaptively managing the programme’s interventions.
  • Design effective study tools, instruments, methods and plans for gathering information that can inform programme strategies and capture impact of interventions.
  • Support Market Managers in gathering relevant information for their various interventions and identifying knowledge gaps where available and developing strategies to fill those gaps.
  • Enable the creation of an effective collaborative bridge between Market Managers and Field Coordinators to ensure effective allocation of field work.
  • Provide feedback on various reports and data analysis done from various studies to facilitate the production of internal progress reports as well as contribute to the overall programme reports for the donor.
  • Work closely with the Knowledge Manager to ensure that lessons learnt from interventions are duly documented and disseminated to a wider audience.
  • Work closely with the Communications Manager to develop case studies and success stories and ensure that these are disseminated to a wider audience.
  • Provide weekly updates and plans to the Results Measurement Manager.
  • Develop monthly/quarterly/yearly work plans with other members of the Results Measurement Team.
  • Manage the day to day activities and performance of Field Coordinators and handle any issues faced by them on the field

Working Relationships:

  • The Results Analyst will report to the Results Measurement Manager or his/her Designee as designated by the Team Leader and will manage the activities of the Field Coordinators.
  •  S/he will also be expected to work closely with the Knowledge Manager and Market Managers and foster good working relationships with other members of the Propcom Mai-karfi team.
  • The Results Analyst will also be expected to establish and maintain relationships with key stakeholders.

Requirements    
Skills & Competencies:

  • Analytical: The Results Analyst must possess good analytical skills and be able to draw out relevant and actionable insights from data.
  • Team Player: The Results Analyst must possess good interpersonal skills; s/he must be able to work harmoniously with other team members, build trust and maintain good working relationship with them.
  • Management: S/he should have the disciple to proactively manage their own work as well provide guidance to and manage the day-to-day activities of the Field Coordinators.
  • Communication: S/he must be able to communicate complex issues in ways that are clear and easy to understand to a non-technical audience, both verbally and in writing.
  • Planning & Organisation: Demonstrate an ability to plan ahead of time that is in line with the overall objectives of the programme. S/he should possess good organisational skills to make sure the plans are duly put into effect.
  • Problem solving: The Results Analyst must be able to deal with difficult problems as they arise and find ways to overcome those challenges.
  • Detail oriented: S/he should be able to pay attention to detail and make sure that data analysis is done to a high degree of accuracy that conform to accepted standards and practices.

Essential Qualifications  
The Results Analyst should have:

  • A Degree or similar qualification in Statistics, Economics or any other Social Science.
  • Experience in designing, managing and implementing research projects.
  • Experience in business development and project management.
  • Experience in the development of surveys and data collection instruments for monitoring programmes.
  • Previous data analysis experience using Microsoft Excel. Advanced data analysis and visualisation capabilities would be highly advantageous.
  • Previous experience using the market for the poor (M4P) approach would be of great advantage.
  • Knowledge of the institutions and organisations and/or businesses that provide services to the agricultural sector in Nigeria and at the State level.
  • Experience or knowledge of relevant Northern Nigerian agricultural markets.
  • Previous supervisory/managerial responsibilities within a busy team.
  • Fluency in speaking and understanding Hausa is highly desirable.

Interested and qualified candidates should:Click here to apply

 

Application Deadline 22nd March, 2019.