Job For Coordination Analyst at the United Nations Office on Drugs and Crime (UNODC)
Job For Coordination Analyst at the United Nations Office on Drugs and Crime (UNODC)

NGO Jobs at United Nations Office on Drugs and Crime (UNODC)

The United Nations Office on Drugs and Crime (UNODC) is a United Nations office that was established in 1997 as the Office for Drug Control and Crime Prevention by combining the United Nations International Drug Control Program (UNDCP) and the Crime Prevention and Criminal Justice Division in the United Nations Office at Vienna. It is a member of the United Nations Development Group and was renamed the United Nations Office on Drugs and Crime in 2002.

We are recruiting to fill the position below:

Job Title: Finance and Administrative Assistant

Job ID: 22135
Location: Abuja
Vacancy Type: Service Contract (SC)
Contract Duration: 1 year with possibility of renewal

Background

  • This position is located in the United Nations Office on Drugs and Crime (UNODC) Country Office in Abuja, Nigeria (CONIG).
  • Working together in a team with other project support staff in CONIG, the incumbent will be responsible for leading and providing financial, budgetary and administrative support to the project. This will involve planning, leading and executing various financial and budgetary management support tasks; planning, leading and carrying out procurement and other assigned administrative functions; and backstopping operational, organizational and logistical support.
  • The incumbent will work under the direct supervision of the Project Coordinator and under the overall guidance of CONIG lead staff in charge of financial, budgetary and administrative support services.

Duties and Responsibilities  
The incumbent will carry out the following tasks:

Lead and provide financial and budgetary management support for the project:

  • Take the lead for and prepare budget estimates, expenditure estimates, financial reports, etc.
  • Undertake finance business process mapping and ensure proper accounting for project expenditures.
  • Assist with the monitoring of expenditures to ensure they remain within authorized levels.
  • Assist in ensuring accurate and complete accounting and reporting of project expenditures.
  • Adapt and implement processes and procedures to ensure full compliance with UN, UNODC and UNDP rules, regulations, financial records, reports, audit requirements, and internal control.
  • Coordinate closely with concerned counterpart colleagues in CONIG, UNDP and UNODC/UNOV.

Lead and carry out procurement and other assigned administrative functions for the project:

  • Take the lead for and prepare procurement plans and ensure their timely implementation.
  • Assist in proper assets management, monitoring, recording and disposal, in preparing Receipt and Inspection (R & I) reports for submission to relevant procurement units and auditing missions.
  • Adapt and implement processes and procedures to ensure full compliance with UN, UNODC and UNDP rules, regulations, financial records, reports, audit requirements, and internal control.
  • Coordinate closely with concerned counterpart colleagues in CONIG, UNDP and UNODC/UNOV.
  • Advise and make arrangements for shipment and receipt of office and project supplies and equipment and household effects; including customs clearance.
  • Provide advice and assist staff members and their dependants by processing requests for visas, identity cards, driving licenses and other necessary personnel-related documents in accordance with the requirements of the United Nations and the country of the duty station location.

Provide backstopping in leading and providing operational, organizational and logistical support to the project:

  • Work closely with the Lead Programme Assistant of the Project, support work in this area and serve as back-up as needed.
  • Provide operational, organizational and logistical support for project activities as needed and assigned.
  • Perform other duties as required, such as general correspondence, attend meetings and prepare minutes of meetings, etc.

Competencies

  • Professionalism: Expertise in  budgetary and financial management including knowledge of the financial rules and regulations of the United Nations as well as familiarity with UN policies and procedures as they relate to programme budgeting and financial administration; knowledge of project administration and organization including demonstrated professional competence and mastery of administrative processes; ability to perform a range of administrative functions, including event planning and organizing and human resources administration; ability to map out potential risks and make contingencies, as required. Shows pride in work and achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; and demonstrable commitment to the values of the United Nations, particularly integrity in daily activities and behaviors.
  • Accountability: Takes ownership of responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules; takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.
  • Teamwork:  Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Works collaboratively with colleagues within and outside of UNODC to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning & Organizing: Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands; able to work on tight deadlines; knowledge on how to develop clear goals that are consistent with agreed strategies; foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.

Required Skills and Experience

  • Bachelor’s Level Degree – 6 year(s) experience
  • The use of Financial management softwares.
  • The use of advance application of microsoft packages.
  • Good Communication and presentation.

Application Closing Date
1st April, 2019.

How to Apply
Interested and qualified candidate should:
Click here to apply online

 

Job Title: National Programme Officer-Coordination (SC)

Job ID: 22141
Location: Abuja
Vacancy Type: Service Contract (SC)
Contract Duration: 1 year with possibility of renewal

Background

  • This position is with and located in the United Nations Office on Drugs and Crime (UNODC) Country Office Abuja Nigeria (CONIG)
  • Under the overall guidance of the UNODC Representative and the direct supervision of the Project Coordinator, the National Programme Officer will: (i) provide substantive and organizational coordination and liaison with relevant authorities and international partners for project activities focused on maritime crime (ii) Provide substantive input for the planning, preparation, organization and implementation of project activities and (iii) provide support for the project’s overall management and coordination.
  • S/he will work in close teaming with other colleagues of the project, in CONIG and in the Global Maritime Crime Programme of UNODC, to create synergy and achieve full coordination of project activities and effective project partnerships, especially with the project’s Nigerian stakeholders.

Duties and Responsibilities
The incumbent will carry out the following tasks:

  • Provide substantive and organizational coordination and liaison with relevant authorities and international partners for project activities
  • Provide substantive input for the planning, preparation, organization and implementation of project activities.
  • Conduct research, compile, prepare and edit working documents, draft letters, concept notes, agendas etc. as well as assist in the delivery of project activities.
  • Carry out substantive and organizational liaison especially with the project’s national stakeholders.  Coordinate and liaise regularly on project activities planning and implementation with relevant national partners (including designated focal points and other senior professionals), and international partners present in Nigeria.
  • Facilitate the smooth and effective flow of communication with national entities, by maintaining regular contact, providing required information, etc. Support the Project Manager and Project Staff in following-up communication with beneficiary institutions, including official letters, request for technical assistance, and the process of identifying participants and national experts, including trainers, for activities under the project.
  • Advise the Project Manager and Project Staff of local considerations and realities in Nigeria for proper and effective project implementation, as well as on ways to strengthen partnerships with beneficiary institutions.
  • Provide support for the project’s overall management and coordination. Contribute to the preparation of project activity reports technical briefings, background papers, briefing notes, and speeches related to the project.
  • Carry out programmatic and administrative tasks necessary for the achievement of expected results of the project. Provide the necessary substantive and administrative support to project activities as required.
  • Perform other duties as assigned.

Competencies:

  • Professionalism: Demonstrated professional competence in programme management and implementation, ideally with a focus on criminal justice matters;; ability to identify and contribute to the solution of problems/issues. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Communication: Proven ability to write in a clear and concise manner and to communicate effectively with a range of audiences, including ability to prepare reports and make presentations in a variety of fora; ability to conduct presentations by clearly formulating positions on issues, articulating options concisely, conveying maximum necessary information as well as making and defending recommendations. Possesses excellent drafting and communication skills.
  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
  • Teamwork:  Proven interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Works collaboratively with colleagues within and outside of UNODC to achieve organizational goals; solicits inputs by genuinely valuing others ideas and expertise; demonstrates willingness to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning & Organizing: Able to establish priorities and to plan, coordinate, and monitor work while prioritizing competing demands; able to work on tight deadlines; knowledge on how to develop clear goals that are consistent with agreed strategies. Foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.

Required Skills and Experience

  • A minimum of 2 years of progressive responsible experience in programme management, policy development, criminal justice or related work.
  • Work experience in substantive liaison and coordination at national and international level would be an asset.
  • Work experience in tackling maritime crime is highly desirable. Knowledge of UNODC work and work experience in the United Nations System would be an asset.

Application Closing Date
1st April, 2019.

How to Apply
Interested and qualified candidate should:
Click here to apply online

Note

  • All posts in the GS categories are subject to local recruitment
  • UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements