New Vacancies at Save the Children
New Vacancies at Save the Children

Career Openings at Save the Children

Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.

We are recruiting to fill the position below:

 

 

Job Title: Project Assistant
Ref No: 190001CG
Location: Abuja
Employee Status: Fixed Term

Role Purpose

  • To provide professional general project and administrative support, to all STEER Field offices, document/information management.
  • The job holder will also from time to time, be delegated other support duties including, but not limited to providing administrative support to administrative and logistics team in the STEER Field offices/SCI HQ (taking notes of meetings, filing, liaising with department team etc.)

Scope of Role

  • Reports to: Chief of Party
  • Staff directly reporting to this post: None

Key Areas of Accountability
Administration Support:

  • Support in the Co-ordination of information within field Offices, LGAs,  and support the Field office Management in the compilation of routine and ad hoc reports;
  • Carry out filing of relevant materials and documents.
  • Disseminate formal communications to staff as directed by Line Manager/Area operations manager or Country Director.
  • Provide administrative support to programme teams based in the Field as delegated by line manager including preparing meeting agendas, minutes taking, tracking actions and key dates and organising events, meetings/workshop logistics e.g. booking venue/room, setting up conference calls etc.

Flights/hotel bookings:

  • Responsible for all flight bookings and hotel reservations for all programme related activities; provide feedback to the person requesting on progress.
  • Timely communicate to the travellers through Email, the flight details
  • Follow up with the Logistics for pick-up and drop.
  • Follow-up with involved parties e.g. visitor, Logistics and Area Operations Manager of the said location on travel arrangement at the destination.
  • All official communication is copied to line manager and the relevant people.

STEER Project Support:

  • Compile and document/file important program documents such as; agreements, budget utilization reports, DIPs, annual and/or quarterly plans, respective reports from filed offices and to the donor, communication letters, meeting minutes
  • Disseminate formal communications to staff as directed by Line Manager.
  • Provide support on programmatic issues and highly involved in implementation process.
  • Process any purchase requests that arrive from field office and follow up the progress in close coordination with procurement unit
  • Support the COP in reminding and facilitating monthly meetings, quarterly review meetings, including drafting the meeting agendas.
  • Properly capture all meeting minutes and discussion points conducted within the unit, and share to appropriate staffs and meeting/discussion attendants.
  • Update and manage activity log and events calendar.
  • Assist in managing the Resource centre
  • Any other duties assigned by line manager.

Skills & Experience
Administrative & General Skills:

  • Level of Education – Degree in Communication, Library Sciences, Administration, Humanities or its equivalent.
  • Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
  • Strong coordination and time management skills.
  • Sound knowledge of office practices, procedures and administrative systems including filing systems
  • Excellent interpersonal and communication skills
  • Strong teamwork skills with the ability to both support colleagues and request support as and when required
  • Strong written and verbal communication skills, fluent in English
  • Ability to draft well-written, professionally presented documents
  • Commitment to Save the Children mission, vision and values
  • Experience of working in challenging, insecure areas and willingness to work and live in a rural environment.
  • Computer literate and knowledge of Word, Excel.

Skills and Behaviours (our Values in Practice)
Accountability:

  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency; demonstrates highest levels of integrity

Interested and qualified candidates shouldClick here to apply

 

 

Job Title: Awards Manager
Job ref.: 190001CJ
Location: Abuja
Employee Status: Fixed Term
Reports to: Chief Of Party STEER
Staff directly reporting to this post: Sub-Grants Coordinators

Role Purpose

  • To ensure excellent financial accountability to the programme and to USAID and working closely with the country finance and grants management team to support overall effective donor contract management and ensure the programme meets its contractual obligations.
  • The Awards Manager is also responsible for providing effective and efficient support, advice, expertise and training to finance and grants team and other team members in the STEER project.

Key Areas Of Accountability

  • Work with the programme managers and Finance Team to ensure that project implementation and reports are of high quality and meet donor’s requirements and conditions and that the narrative and budgets are consistent, well presented and accurate and are submitted by the due date.
  • Set-up a system of accounts management of the STEER project including:
  • Preparation of monthly donor accounting returns and reconciliations;
  • Checking of coding to donors and ensuring a full audit trail of any recordings
  • Reconciliation of all donor reports to the financial systems
  • Production of timely management information as and when required
  • Budget monitoring, including working with programme and logistics to ensure commitments are taken into account when necessary.
  • Set-up electronic and paper filing systems for the above.
  • Facilitate and prepare the team for grant audits
  • Working with the Chief of Party and Programme Management Team to maintain and develop the overall funding grid for the programme.
  • Leads on Quality Control, Manages the bidding process and ensures transparency
  • Working with the Technical and Finance Team to monitor expenditure against grants, any potential over or under-spends are flagged and budgets revised as necessary in consultation with donors.
  • Monitor and analyse income received against expected timing in liaison with the in-country Finance Team to ensure debt is kept at a minimum level.
  • Working with the Chief of Party and in country Finance Team to ensure that an audit trail is available for all reports produced (both internal and external). To be involved in all donor/audit queries regarding grants both current and historic.
  • Maintaining and managing the grant filing and retrieval system to ensure that it provides easy and immediate access to information on these grants at country office level.
  • Review of all ‘live’, closed, proposed Grants obligations. Including mapping missed / current deadlines and, in consultation with the Chief of Party and Finance Manager, produce a realistic plan with timeline to meet these and map all other deadlines and produce a schedule for these.
  • To build the capacity of Save the Children and partner staff on Grant Management (STEER, USAID)  and donor compliance issues, ensuring grant management systems are being reviewed and reflect the changing demands of donors.  Including:
    • Identify skills and competency gaps (if any) within the current budget holders and finance and grants team to ensure maximising grant management
    • Advise the Chief of Party on the above and together work out appropriate measures to address these
    • Supports and builds capacity of the sub-grantees on grants management
    • Provide on the job training to bring change within the period of the appointment.
    • Visiting field offices and project locations with donors or as required, to gain an understanding of the operating environment and provide support in grant compliance to the teams.

Skills & Experience
Essential:

  • A Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognised professional certificate in accounting, CPA, CIMA, ACCA
  • Substantial management experience of which at least 3 for the non-profit sector
  • Experience of managing institutional donor contracts such as EC, USAID, DfID
  • Proven experience in strategic financial management and producing appropriate management information to support strategy development and decision-making by management
  • Proven training experience to all levels of staff, both informal (on the job coaching) and formal (structured training courses).
  • Proven analytical skills and ability to translate analysis into appropriate, feasible and practical implementation plans and goals.
  • An understanding of development work in order to communicate effectively with donors and programme staff on funding sources and programme issues
  • Experience of developing guidelines and formats to support staff in donor applications and reporting  with particular reference to USAID grants
  • Knowledge of major donor funding sources and grant application processes
  • Ability to recognise and interpret funding trends and make recommendations on implications for funding
  • Experience of managing or supporting programmes in each stage of the project cycle, including development of funding proposals, budgeting, technical and financial monitoring in the context of grants/restricted funding sources.
  • Thorough understanding of interdepartmental relationships, dynamics and functioning in an overseas programme setting
  • Commitment to the aims and principles of Save the Children UK
  • Ability to translate complex, technical and financial issues into a language understandable by non-finance staff
  • Willingness to travel to field offices and work in difficult environment from time to time
  • Ability to work within a multicultural and multi-religious settings

Desirable:

  • Experience of Save the Children USAID financial accounting packages, policies, systems and procedures.
  • International experience preferably gained within an INGO in a relief/emergency setting
  • Experience or knowledge of working in the region or country programmes
  • Proven experience in grants auditing especially of USAID grant audits

Skills and Behaviours (Our Values in Practice):
Accountability:

  • Accuracy and timeliness in all areas of responsibility
  • High level of accuracy in work, and ability to analyse complex sets of relationships and situations
  • Holds self and others accountable

Ambition:

  • Creating best-in-class EA function
  • Future-orientated, thinks pro-actively

Collaboration:

  • Working effectively with stakeholders to achieve common goals
  • Excellent communication and interpersonal skills
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners
  • Approachable, good listener, easy to talk to

Creativity:

  • Designing more effective admin systems
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Warehouse Assistant
Job Ref: 190001C8
Location: Abuja
Employee Status: Fixed Term

Role Purpose

  • Supervising the receiving, warehousing and distribution of materials, equipment, and supplies in the country office warehouse.
  • Ensure good stock management in the country office.

Key Areas of Accountability
Objective 1:

  • Manage supplies and equipment stock in the country office

Reception:

  • Acknowledge reception of goods in good order and condition
  • Inspect the quality and check for damage
  • Count and record the quantity
  • Cross-check quantities in accordance with delivery form
  • Supervise loading and offloading of goods

Physical organisation of the stores:

  • Proper installation of commodities in shelves or pallets
  • Organization of the items in category
  • Keep clean the store and secure stocks

Store Management:

  • Daily management of the store for cleaning or stocking
  • Daily monitoring of stock levels
  • Daily monitoring for expiry dates and quality problems
  • Daily update of movements of goods in/out of the store
  • Enter all data into stock and bin cards
  • Preparation of monthly consumption report
  • Conduct of cyclic counts and inventories in accordance to project schedule
  • Planning of the needs and requisition of re-supplies

Security:

  • Check security measures, e.g. locks, windows, building
  • Report to the line manager / security responsible in case of problems

Record keeping and filing:

  • Enter all movements in their respective records
  • File all the documents
  • Compile report as appropriate

Preparation for expedition of outbound supplies:

  • Packing of items according to approved quantities and in proper condition to the means of transportation
  • Prepare waybill and packing list to be sent with each consignment back to main medical store
  • Enter all data of items leaving the store on stock cards and on weekly reports

Objective 2:

  • Provide general stock management support to the response.

Support SCI staff on stock management:

  • Work with logistics to ensure programme procurements are timely and of high quality
  • Carry out other tasks as required by line manager
  • Prepare periodic narrative and stock reports as agreed with management
  • Support programme staffs to forecast and request for supplies as efficiently as possible

Job Requirements
Min Required Experience:

  • 1 year

Minimum Qualification:

  • Bachelor’s Degree/HND

Skills & Experience
Administrative & General Skills:

  • At least one year post NYSC  experience
  • Previous experience with other local and international NGOs
  • Stock management and logistics experience
  • Computer literacy (MS Word, MS Excel, MS PowerPoint)
  • Ability to work in partnership with government and other NGO staff
  • Good interpersonal skills
  • Ability to work within a team setting
  • Independence, adaptability and flexibility with good workload management, multitasking and ability to meet tight deadlines
  • Excellent communication skills

Working Conditions
Ability and willingness to travel to projects and stay in basic conditions when necessary.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Programme Manager
Ref Id: 190001CI
Location: Abuja
Employee Status: Fixed Term

Role Purpose

  • Strategically lead and manage the Child Development Grant Programme in Northern Nigeria; accountable for the achievement of programme deliverables and delivery of the joint log-frame within the consortium of Save the Children and Action Against Hunger.

Scope Of Role:

  • Reports to: Director Programme Operations
  • Staff directly reporting to this post: 2 – 5

Key Areas Of Accountability
Programme Management/Development:

  • Manage and lead programme related strategic liaison with in-country government, donors, consortium INGOs and Agencies. Manage relationships to ensure ongoing programme performance and technical quality assurance.
  • Ensuring the programme meets or exceeds agreed targets, including reviewing cross-consortium programme performance data and programme management arrangements on a monthly basis, identifying and agreeing residual actions, mitigation activities and influencing consortium partners to ensure partner performance is maintained.
  • Maintain a close working relationship with the technical team to ensure that the programme achieves technical excellence, embedding continuous improvements in operational aspects of programmes.
  • Inspire, lead and motivate programme teams to deliver on programme objectives.
  • Ensure that the Programme is appropriately staffed across Save the Children and consortium members, including the appropriate combination of expertise across technical and operational areas
  • Identify, implement and improve accountability mechanisms for operating under commercial arrangements across partnerships and programme consortium arrangements including contract compliance considerations.
  • Develop programme systems that are flexible and responsive to changing demands of programme implementation.
  • Ensure that an effective monitoring system is in place for achieving prior agreed targets in relation to programme activities, budget allocations and financial expenditures, ensuring that value for money can be effectively demonstrated to the donor
  • Identify and effectively manage all key risks related to the programme
  • Demonstrate and ensure programme implementation demonstrates high levels of commitment to Save the Children and our vision, mission and values in order to ensure the objectives of your role and the country programme are met.
  • Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure safety in the workplace.
  • Comply with the requirements of Save the Children’s Child Safeguarding Policy to ensure maximum protection for children
  • Ensure strong budget management and compliance and resource utilisation

Staff Management / HR:

  • To directly line-manage the Programme staff by ensuring that they have clear work plans and objectives and, at a minimum, receive quarterly supervisions, mid-year and annual reviews.
  • To have overall management responsibility for the Programme team.  Lead and motivate the team to ensure effective Programme implementation. At a minimum ensure there are monthly team meetings.
  • To monitor and support all Programme staff in implementing Programmes. In particular this includes ensuring their appropriate induction, training and follow-up needs of all Programme staff are identified and planned for with the Field Managers and Human Resource staff. Key areas to consider include; grants management systems, logistics and security guidelines, programme management, monitoring and evaluation procedures and guidelines.
  • Manage performance of direct reports in the work area through:
    • Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
    • Build the capacity of staff to monitor/ manage grants and awards as well as understand and implement compliance requirements from donors, Save the Children and/or the Government of Kenya.
    • Maintain clear communication with both the functional (direct) line manager and the technical manager to foster a smooth working relation under existing matrix structure.

Representation and Coordination:

  • Regularly undertake liaison and advocacy with Government partners and officials and visits to field sites for donor representatives and other external visitors as required.
  • Represent Save the Children in meetings with donors at Country and state levels.
  • Contribute towards the dissemination of Save the Children work through publications (general, thematic sector, academic) in consultation with Programme technical Advisors

Requirements, Skills & Experience
Administrative & General Skills:

  • Prior experience of designing and/or delivering large scale (in excess of £10m) cash transfer programmes
  • Proven ability to manage large consortiums with a minimum of 4 years experience managing multi-regional or multi-country programmes
  • Demonstrable track record of meeting or exceeding programme targets, while maintaining technical quality.
  • Ability to represent the cash transfer programme at a strategic level and engage and influence key stakeholders
  • Demonstrated experience of working with national and/or regional level government structures to strengthen the capacity of the state to take ownership for and deliver services.
  • Self-motivated and results orientated.
  • Highly numerically articulate with a track record of data manipulation and use of spreadsheets and reporting systems.
  • Experience in management of finance and budget monitoring and risk management.
  • Proven ability to motivate and develop others
  • Highly diplomatic and emotionally intelligent with strong oral and written communication skills.
  • Strong communication, and interpersonal skills in English, with substantial experience in managing multicultural teams
  • Experience of building, leading and developing a team of senior staff with different backgrounds and expertise
  • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy-in
  • Commitment to and understanding of Save the Children’s aims, values and principles

Desirable Experience and Characteristics:

  • Post-graduate qualification in Public Health, or Nutrition or Food Security related relevant discipline
  • Substantial experience of working and living in Africa, ideally with professional experience in Nigeria
  • Demonstrable understanding of Value for Money and DFID results agenda.
  • Ability to coach and mentor multi-sectoral partners

Skills and Behaviours (our Values in Practice)
Accountability:

  • Accuracy and timeliness in all areas of responsibility
  • High level of accuracy in work, and ability to analyse complex sets of relationships and situations
  • Holds self and others accountable

Ambition:

  • Creating best-in-class EA function
  • Future-orientated, thinks pro-actively

Collaboration:

  • Working effectively with stakeholders to achieve common goals
  • Excellent communication and interpersonal skills
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners
  • Approachable, good listener, easy to talk to

Creativity:

  • Designing more effective admin and value for money systems
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Competencies
Leading:

  • Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
  • Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.
  • Leading and Inspiring Others: Demonstrates leadership in all our work, role models our values and articulates a compelling vision to inspire others to achieve goals for our children.

Thinking:

  • Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
  • Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.
  • Innovating and Adapting: Develops and implements innovative solutions to adapt and succeed in an ever – changing, uncertain work and global environment.

Engaging:

  • Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.
  • Communicating with Impact: Communicates clearly and confidently with others to engage and Influence, Promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
  • Networking: Builds and uses sustainable relationships and networks to support the work of Save the Children.

Interested and qualified candidates should:Click here to apply

 

Application Deadline 10th June, 2019.