Admin Assistant at Plan International-jobsfornaija
Admin Assistant at Plan International

Admin Assistant at Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

Admin Assistant at Plan International-jobsfornaija

We are recruiting to fill the position below:

Job Title: Admin Assistant

Location: Maiduguri, Borno

Role Purpose

  • To provide support to sound administrative, office and logistics support to the Maiduguri office in line with policies of Plan International.
  • The role will contribute to effective office management including support to store management, inventory / asset management and supervision of janitorial services.
  • The incumbent will employ the use of general office practices and administrative procedures to carry out assigned tasks.

Dimension of Role

  • Implementation of administrative processes, protocols and systems for the Maiduguri Office.
  • Provide administrative and logistical support for staff
  • Supervision of Office Assistants / cleaners.

Key Roles / Responsibilities

  • Supports in maintenance of general office systems including filing; sending, receiving and distributing documents; and’ photocopying/Scanning.
  • Coordinate and prepare mailings, including production, photocopying, assembling, posting and courier/shipping.
  • Sends out RFQ to pre-qualified and solicited vendors
  • Support program activities in the Maiduguri office where necessary in terms of getting vendors and ensuring venues are ready for activities
  • Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
  • Use systems and processes to assure smooth and timely flow of work.
  • Assist with organization of meetings and special events.
  • Maintain good and professional relationship with relevant vendors and visitors to the Maiduguri Office
  • Knowledge of general office practices and administrative procedures.
  • Resourceful in gathering and providing information.
  • Ensure the regular price survey is carried out twice a year while interfacing with Admin and the M&E team for the training of the enumerators.
  • Ensure that the Maiduguri office is tidy at all times through effective supervision of the cleaners
  • Receives and signs for fixed asset items and maintains physical inventory
  • Generates purchase requisition- PR creation and maintenance in SAP for the Admin team and ensure the PR is properly filled.
  • Responsible for posting good receipt in SAP supported by a delivery note
  • Perform additional and miscellaneous job-related duties for the office as assigned by manager.

Technical Expertise, Skills and Knowledge
Essential:

  • A BA / BSc or HND in related Business Administration or related field.
  • At least 2 years practical work experience in supporting administrative systems in a similar organization
  • Proficiency in MS Word, MS Excel and MS Outlook a must
  • Knowledge of operating standard office equipment
  • Excellent communication skills – written and verbal
  • Ability to prioritize projects and strong problem solving skills
  • Good research skills and attention to detail.

Application Closing Date
3rd April, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online